A

CITY COMMISSION

MEETING AGENDA

December 29, 2009 – 9:00 a.m.

(Posted on webpage at 4:00 p.m. on 12/23/09)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/10/09, 11/17/09, 11/24/09 and 12/01/09.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 11/11/09.

Uniform Building Code Board of Appeals meetings of 10/15/09 and 11/19/09.

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award City Bid No. B09068, Project No. PW0913, KDOT Project 23 TE-0339-01, ARRA T033(901), New York Street, 9^th Street to 12^th Street, Brick Street Reconstruction to R. D. Johnson Excavating, in the amount of $576,842. This project is 100% ARRA funded with no local match. Bid Memo Bid Tab

b) Award City Bid No. B09069, Project No. PW0914, KDOT Project 23 TE-0347-01, ARRA T034(701), Clinton Parkway Shared-Use Paths, Various Locations Between the Clinton Dam Road (E 900 Road) and Lawrence Avenue, to R. D. Johnson Excavating, in the amount of $868,183.70 (paid with $800,750 ARRA funds and $67,433.70 city reserve funds). Bid Memo Bid Tab Map - Base Bid Map – Alternates A & B

c) Award bid for PBI truck body for the Police Department to Brown Specialty Vehicles for $128,344. This purchase is 100% grant funded with no local match. Bid Memo

d) Approve Change Order No. 1 & Final to R.D. Johnson Excavating Co., Inc. in the amount of $259,524.72, for the 2009 Overlay Program Phase 2. This change order completes the 2009 overlay program, which remained within its approved budget. Staff Memo

e) Authorize the purchase of server licenses necessary for the Innoprise ERP implementation from Software House International, Inc., off the State of Kansas contract in the amount of $22,450. Staff Memo

f) Award bid for comprehensive rehabilitation of 3507 W. 10th St. to Schmidt Contracting for $13,609. Bid Memo

g) Waive staff estimate and award bid for comprehensive rehabilitation of 818 Maple St. to Design Build Services for $13,530. Bid Memo

7. Authorize the City Manager to execute Addendum No. 1 to Lease Agreement between the City of Lawrence and Pine Family Farms Partnership to lease ground at the Lawrence Municipal Airport. Staff Memo Original Agreement Addendum No. 1

8. Authorize staff to negotiate an Engineering Services Agreement with Burns & McDonnell for the North Final Electrical and KAW Well field Electrical Improvements, Project UT0915KW. Staff Memo Maps

9. Receive Lawrence Freenet 2^nd and 3^rd quarter 2009 reports. 2^nd Quarter Report 3^rd Quarter Report

10. Authorize the Mayor to sign a letter of support for the Convention and Visitors Bureau and University of Kansas bid to host the 2012 Kansas Shrine Bowl in Lawrence. Staff Memo Support Letter

C. CITY MANAGER’S REPORT: None.

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Memo

G. COMMISSION ITEMS:

H. CALENDAR: 2010 Meeting List

· City offices closed Friday, December 25 in observance of the Christmas Holiday.

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Oread Hotel grand opening, Saturday, February 20. Time TBD.

· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment. This position must be held by a licensed professional engineer or architect, building contractor, or building superintendent of building construction.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.