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CITY COMMISSION

MEETING AGENDA

November 24, 2009 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 11/18/09)

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Updates:

11/24/09 @ 1:45 p.m.

Added additional information to Consent Agenda Item No. 5-a – purchase of water treatment chemicals.
Consent Agenda Item No. 8 – revised the 2010 Meeting List
Updated the Future Agendas Memo to add Lawrence Community Shelter SUP items.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Friday, November 27 as the Salvation Army Christmas Kettle Kick-Off Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Public Health Board meeting of 09/21/09

Sister Cities Advisory Board meetings of 08/12/09, 09/16/09, 10/14/09, and 10/28/09

Sustainability Advisory Board meeting of 10/14/09

Board of Electrical Appeals meeting of 07/01/09

Planning Commission meeting of 10/26/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Approve purchase of 2010 Water Treatment Chemicals at unit prices as recommended by the Utilities Department. Bid Memo & Attachments Additional Staff Memo & Attachments - Added 11/24/09

6. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8471, for the annexation (A-8-3-09) of approximately 37.05 acres and adjacent right-of-way for Wesleyan Church Development, located southeast of 31^st and Kasold Drive. (PC Item 4A; approved 9-0 on 10/26/09); and authorize the Mayor to sign annexation agreement.

b) Ordinance No. 8472, for the rezoning (Z-8-14-09) of approximately 32.69 acres, located southeast of 31^st and Kasold Drive, from A (Agricultural) to RM12 (Multi-Dwelling Residential). (PC Item 4B; approved 9-0 on 10/26/09)

c) Ordinance No. 8473, for the rezoning (Z-8-15-09) of approximately 4.36 acres, located southeast of 31^st and Kasold Drive, from A (Agricultural) and V-C (Valley Channel) to OS (Open Space). (PC Item 4C; approved 9-0 on 10/26/09)

7. Authorize the Mayor to sign and execute Supplemental Agreement No. 2 with KDOT for the 23^rd Street consolidation of access points. Staff Memo & Attachments

8. Approve the 2010 City Commission Meeting schedule. Schedule - Revised 11/24/09

9. Authorize the City Manager to execute an Agreement with Olsson and Associates for $57,124.00 to provide Engineering Design Services for the 6th Street ITS project. Staff Memo Exhibit A – Scope & Fee Negotiation Exhibit B – Map Exhibit C - Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 11/24/09

G. COMMISSION ITEMS:

H. CALENDAR: 2009 Meeting List

· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

· Black Hills Energy Luncheon with City Officials, Monday, November 30. Details to come.

· Kansas Board of Regents Business and Industry Roundtable, Monday, November 30, 4:30 p.m. - 5:30 p.m., Location: Dole Institute of Politics. RSVPs requested.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.

· Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m. Location: Dole Institute.

· City Commission Meeting scheduled for December 22 has been canceled.

· City offices closed Friday, December 25 in observance of the Christmas Holiday.

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

· Oread Hotel grand opening, Saturday, February 20, 2010. Time TBD.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.