Lawrence Sister Cities Advisory Board
October 14, 2009 minutes
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MEMBERS PRESENT: |
Bill Keel, Stuart Boley, Jon Josserand, Gina Ross, Bob Moody, Kathleen Hodge, Kelly Herndon, Bob Schumm, Michael Kennedy, Linda Hyler, Lynn Ground |
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MEMBERS ABSENT: |
Ken Albrecht, Andrew Tsubaki |
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STAFF LIAISON PRESENT: |
Cynthia Wagner |
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PUBLIC PRESENT: |
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The regular monthly meeting was held in the city commission chambers at City Hall at 5:30 on October 14, 2009. Keel announced the presence of a quorum.
Review of the Minutes and Accounting Documents (Josserand and Boley)
Minutes of the September were approved as corrected.
Boley highlighted the matter of the end accounting for the Hiratsuka 2009 trip. A significant balance remains because costs savings occurred in the purchasing of airfare. He also explained how this was a similar issue for the Eutin 2009 trip which the board had discussed earlier in the fall. He highlighted several options for the board to consider.
After discussion, the Chair appointed Kennedy to meet and confer with the Hiratsuka trip coordinators and return to the board with a recommended option.
Committee Reports:
Annual Fundraiser (Moody)
Moody provided an update of the annual fundraiser scheduled to take place at the Castle Tea Room. He estimated that expenses will run approximately $3,000.
Ground distributed a copy of the menu for the fundraiser, which will feature Japanese and German related food.
Moody distributed a copy of a window decal and discussed the possibility of creating a similar decal for Lawrence sister cities to use as a donor premium. The consensus of the group was it was a good idea and that design work should proceed.
New Sister Cities (Schumm)
Schumm updated the board on the schedule for the visitors who are expected from Iniades next week. Tuesday night will be the formal signing of an agreement with the Lawrence City Commission. Dinner will follow at Genovese.
Membership Form (Ross)
The chair had appointed a subcommittee at the September meeting to review the application form. The subcommittee met and recommended the elimination of a number of application form items, as well as the collapsing of the several membership levels to a single level of $25 a year.
After discussion, the board approved the elimination of the unused items, but decided to retain a tiered membership level structure. Josserand suggested that he would work to minimize the size of the form for next year’s mailing.
Policy and Procedures (Josserand)
Josserand reviewed the report made by the ad hoc committee on policies and procedures. He noted that some of the recommendations had been discussed before and some were actually in process. He distributed a copy of a summary of the evaluation form which was distributed to families and students.
As time for the meeting was about over, the Chair indicated he would look for an opportunity for a special meeting to continue this discussion.