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CITY COMMISSION

MEETING AGENDA

October 13, 2009 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 10/08/09)

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Updates:

10/12/09 @ 3:30 p.m.

Defer Regular Agenda Item No. 1 – update to the 2008 CDBG-R Substantial Amendment to the 2008 Consolidated Plan Investment Summary for Lawrence Community Shelter, 2176 E. 23^rd Street – until land use recommendations from the Planning Commission are considered by the City Commission.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Receive presentation from Shirley Martin-Smith on the Community Career Connection.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Mental Health Board meeting of 07/28/09

Lawrence Cultural Arts Commission meetings of 08/12/09 and 09/09/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Bid and purchase items:

a) Approve Change Order No. 5 and Final to Ballou Construction Co., Inc. in the amount of $25,800.95 for the increase of asphalt patching performed in preparation for microsurfacing on various street locations included in the 2008 Microsurfacing Program (w/ extended 2009 program locations) (Project No. PW0815). Staff Memo

b) Waive staff estimates and award the bids for the comprehensive rehabilitation program for 936 Pennsylvania Street to Vintage/Greenmark, Inc., for $32,125 (homeowner will provide funds in excess of the program limits of $25,000) and for 317 Lawrence Avenue to T & J Holdings, Inc. for $10,200. Bid Memo

4. Approve recommendations from staff to make technical revisions to the following ordinances (adopted on first reading on October 6, 2009) and adopt on second and final reading.

a) Ordinance No. 8454, for Text Amendments (TA-6-10-09 & TA-6-11-09), to various sections of the City of Lawrence Land Development Code to permit the location of non-ground floor dwellings and work/live units in various zoning districts and for revisions to the standards for multi-dwelling structures in various zoning districts. (PC Items 9 & 10; approved 8-0 on 8/24/09) Staff Memo

b) Ordinance No. 8465, for Text Amendment (TA-7-18-09), to various sections of the City of Lawrence Land Development Code to (1) exempt certain projects in the CD, Downtown Commercial District, from site planning requirements, and (2) revise certain requirements in Article 13 Development Review Procedures related to Major, Standard, and Minor Development Projects. (PC Item 6; approved 9-0 on 9/21/09) Staff Memo

5. Receive Downtown Lawrence, Inc., second quarter report. Report

6. Authorize the City Manager to execute a renewal contract with Marsh McBirney – Hach for data delivery services associated with the wastewater collection system’s long-term flow and rainfall monitoring program, for $214,800. Staff Memo & Attachments

7. Authorize the City Manager to execute and approve a License Agreement between the City of Lawrence and Bauer Farm Development (Free State Holdings, Inc.) for placement of private business markers on the City’s right of way. Staff Memo & Attachments

8. Approve as signs of community interest, a request from the Pilot Club of Lawrence to place a sign at the northwest corner of 23^rd and Harper Streets on US Bank property that advertises the Antique Show & Sale from October 23 – 24, 2009.

9. Approve as signs of community interest, a request from First Southern Baptist Church to place a sign in front of the church property at 4300 W. 6^th Street, promoting their annual Trunk or Treat event on Saturday, October 31, 2009. The sign will be placed on October 17 and removed after the event on October 31.

10. Approve Sign Permit for Mural Installation at 12^th & Haskell Recycle, 1146 Haskell, as proposed by Artist Heather Reynolds-Nance, and as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments

11. Authorize the Mayor to sign a Subordination Agreement for Elizabeth Patrick, 3734 Bonanza. Staff Memo

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. DEFERRED UNTIL LAND USE RECOMMENDATIONS FROM THE PLANNING COMMISSION ARE CONSIDERED BY THE CITY COMMISSION. Consider approving an update to the 2008 CDBG-R Substantial Amendment to the 2008 Consolidated Plan Investment Summary for Lawrence Community Shelter, 2176 E. 23^rd Street – Property Acquisition for Emergency Shelter Site - $78,789. Staff Memo Correspondence

ACTION: Approve update to the 2008 CDBG-R Substantial Amendment to the 2008 Consolidated Plan Investment Summary for Lawrence Community Shelter, 2176 E. 23^rd Street – Property Acquisition for Emergency Shelter Site, if appropriate.

2. Consider the following Utilities planning items:

a) Authorize the City Manager to execute an engineering services agreement for $297,883, with Burns & McDonnell Engineering Company, Inc., for services in conjunction with the Wastewater Master Plan. Staff Memo & Attachments

ACTION: Authorize the City Manager to execute an engineering services agreement with Burns & McDonnell Engineering Company, Inc., for $297,883 for services in conjunction with the Wastewater Master Plan, if appropriate.

b) Authorize staff to advertise a Request for Proposals for Engineering Services related to the preparation of the Water System Master Plan. Staff Memo

ACTION: Authorize staff to advertise a Request for Proposals for Engineering Services related to the preparation of the Water System Master Plan, if appropriate.

3. Receive status report regarding consultant selection for the City of Lawrence. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

4. Consider authorizing the Mayor to execute a Cooperation Agreement with Douglas County in relation to the position of the Sustainability Coordinator. Staff Memo & Attachments

ACTION: Authorize the Mayor to execute a Cooperation Agreement with Douglas County in relation to the position of the Sustainability Coordinator, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish possible dates for Incident Command System (ICS) Overview for elected officials. Memo

· Downtown Lawrence, Inc., General Membership Meeting and Breakfast, Wednesday, October 14, 7:30 – 9:00 a.m. Location: Maceli’s, 1031 New Hampshire.

· City Employee United Way Picnic, Wednesday, October 14, 11:00 a.m. – 1:00 p.m. Location: Community Building basement.

· H1N1 Town Hall Meeting, Thursday, October 15, 7:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor Meeting Room. Meeting Notice

· 14^th Annual Phoenix Awards, Sunday, October 25, 2:00 pm, Location: Lawrence Arts Center.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· Community Forum on Job Growth, Thursday, October 29, 6:30 p.m. Location: Lawrence High School.

· Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m. Location: Building 21 at the Douglas County 4-H Grounds.

· Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m. Location: to be determined.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.

· City offices closed Friday, December 25 in observance of the Christmas Holiday.

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Community Development Advisory Committee:

One (1) position, held by Harris, expires 09/30/09. Mr. Harris is eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

Two (2) vacancies for the unexpired positions held by Reeves and Fitch that expires 01/31/12.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/10.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.