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CITY COMMISSION

MEETING AGENDA

July 7, 2009 - 6:35 p.m.

(Posted on webpage at 3:45 p.m. on 07/02/09)

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Updates:

07/07/09 @ 10:45 a.m.

Added a copy of the proposed floor plan for Regular Agenda Item No. 5 – Lawrence Community Shelter compliance issues.

07/06/09 @ 3:00 p.m.:

Added as Consent Agenda Item No. 15 - Authorize the Mayor to execute and approve a License Agreement between the City of Lawrence and the Lawrence Country Club.
Added additional correspondence to Regular Agenda Item No. 2 – bike lanes on 9^th Street.
Added correspondence from Loring Henderson to Regular Agenda Item No. 5 – Lawrence Community Shelter compliance issues.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/16/09 and 06/23/09.

2. Receive minutes from various boards and commissions:

Planning Commission meeting minutes of 05/18-20/09

Hospital Board meeting of 05/20/09

Convention & Visitors Bureau Advisory Board meeting of 02/17/09

Traffic Safety Commission meeting of 05/14/09

Parks & Recreation Advisory Board meeting of 06/09/09

Mechanical Code Board of Appeals meeting of 05/28/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Authorize the City Manager to execute a contract agreement with Duke’s Root Control, Inc., for $99,959.51 to complete the 2009 Chemical Root Control Program. Bid Memo

b) Award City Bid No. B09035, Project No. PW0908, 2009 Overlay Program, Phase 2 to R. D. Johnson Excavating Co., Inc. for $1,093,390.58 Staff Memo & Attachments

c) Set a Bid Opening Date of July 28, 2009 for Bid No. B09039; Project UT0901KA - Kaw WTP Building Envelope and Roofing Repairs Year 3. Staff Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8419, incorporating by reference, Text Amendments (TA-5-6-09 & TA-5-7-09) to various sections of Chapter 20 of the Development Code to address implementation issues regarding Plan Approvals/Extensions and Site Plan Notice provisions. Incorporation By Reference

b) Ordinance No. 8410, authorizing the temporary sale, possession and consumption of alcoholic beverages at South Park on Saturday, July 18, 2009, from 12:00 – 10:00 p.m. for the Americana Music Festival.

7. Adopt Resolution No. 6840, adopting the Douglas County, Kansas Emergency Operations Plan. Staff Memo & Attachments

8. Initiate text amendments to the Land Development Code, Chapter 20 – Code of the City of Lawrence, Kansas to (1) exempt certain projects in the CD, Downtown Commercial District, from site planning requirements, and (2) revise certain requirements in Article 13 Development Review Procedures related to Major, Standard, and Minor Development Projects. Staff Memo & Attachments

9. Approve Rezoning Z-4-4-09, to rezone a residential lot approximately 6732 sq ft, located at 1646 Illinois Street, Lot 7, Block 3 of University Place, from U-KU (University – Kansas University) to RS5 (Single-Dwelling Residential). Submitted by Rhonda Prohaska for Renaissance Designs, LLC; property owner of record. Adopt on first reading, Ordinance No. 8427, for the rezoning (Z-4-4-09) of 1646 Illinois Street from U-KU (University – Kansas University) to RS5 (Single-Dwelling Residential). (PC Item 2; approved 8-0 on 6/22/09). Staff Report Map of Area PC Minutes Correspondence Staff Correspondence

10. Authorize the publication of Request for Qualifications for Architectural Services related to the BNSF Depot. Staff Memo & Attachments

11. Authorize staff to negotiate an Engineering Services Agreement with BG Consultants for design and construction phase engineering services for the sanitary sewer main replacement project for the 1100 block of Delaware Street and the 1500 block of New Hampshire Street. Staff Memo & Attachments

12. Authorize the City Manager to execute a purchase agreement with Acorn East, L.L.C., for acquisition of abandoned railroad right-of-way and a sanitary sewer easement in the amount of $35,750 for the Burroughs Creek Trail Project (Tract 35). Staff Memo & Attachments

13. Approve payment to Computer Sciences Corporation for the annual fee for the Riskmaster software used for self-administration of the City’s workers compensation program, for $15,718.61. Staff Memo

14. Authorize the Mayor to sign a Release of Mortgage for Andrea Arnaud, 1536 New Hampshire Street. Staff Memo

15. Authorize the Mayor to execute and approve a License Agreement between the City of Lawrence and the Lawrence Country Club. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Direct staff concerning the project scope for Bowersock Dam Proposed Rehabilitation and Repair Plan. Consider authorizing staff to negotiate a scope of work and cost with Hamm Construction and United Construction and consider waiving City bid requirements. Staff Memo & Attachments

ACTION: Waive bidding requirements and authorize staff to negotiate a scope of work and cost with Hamm Construction and United Construction, if appropriate.

2. Receive report on recommendations from the Bicycle Advisory Committee and the Traffic Safety Commission and provide direction to staff regarding bike lanes along West 9^th Street (from Tennessee to Indiana). Staff Memo & Attachments Correspondence - Updated 07/06/09

ACTION: Direct staff as appropriate.

3. Consider Traffic Safety Commission recommendation to deny a request to establish a school reduced speed zone on George Williams Way adjacent to Langston Hughes Elementary (TSC voted 5-1 to deny). Staff Memo TSC Meeting Materials TSC Minutes - 05/04/09

ACTION: Deny request to establish a school reduced speed zone on George Williams Way, adjacent to Langston Hughes Elementary, if appropriate.

4. Consider Traffic Safety Commission recommendation to approve the request for traffic calming devices on New Hampshire Street between 19^th Street and 23^rd Street (TSC voted 4-2 to approve). There are no funds currently budgeted for these traffic calming devices. Staff Memo TSC Meeting Materials TSC Minutes - 05/04/09

ACTION: Approve request for traffic calming devices on New Hampshire Street, between 19^th Street and 23^rd Street, if appropriate.

5. Receive update on Lawrence Community Shelter compliance issues and consider establishing a hearing date of August 4, 2009 pursuant to Section 20-1306(l) of the Land Development Code to consider an amendment to SUP-01-02-07 to increase the overnight participant occupancy from 31 to 73 (75 total including staff). Staff Memo Correspondence - Added 07/06/09 Proposed Floor Plan - Added 07/07/09

ACTION: Receive update; direct staff as appropriate.

6. Consider adopting the 2010 City Commission Goals Statement. Goals Statement

ACTION: Adopt the 2010 City Commission Goals Statement, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Planning a joint meeting with DGCO Commission for early summer. Request

· City offices closed Friday, July 3 in observance of Independence Day.

· City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

· City Commission lunch with Lawrence Memorial Hospital Board of Directors, Tuesday, July 14, 12:00 p.m. Location: LMH

· Commissioner Johnson will be absent from the July 21 City Commission Meeting.

· 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.