City of Lawrence

Public Works Department

MEMORANDUM

 

TO:              David L. Corliss

          City Manager

FROM:          Steven M. Lashley, P.E.

                   Project Engineer – Infrastructure Management

DATE:           July 1, 2009

RE:               Project No. PW0908 – 2009 Overlay Program Phase 2 – City Bid No. B09035

                   July 7, 2009 Consent Agenda Item – Award Contract

 

Please include the following item on the City Commission consent agenda for consideration at the July 7, 2009 meeting:

 

Project Description.  This curb and gutter and milling and overlay project includes City residential, collector, and arterial streets (see listing below and attached location map).  The street curb and gutter and mill and overlay sections to be worked on are determined to be in generally fair to poor condition.  An effective curb and gutter and milling and overlay program will reestablish desired drainage, structural, and ridability characteristics to a street and reduces other long-term maintenance and rehabilitation costs.

STREET NAME

FROM

TO

Naismith Dr

W 18th St

W 23rd St (SB) & W 19th Ter (NB)

W 21st St

Louisiana St

Naismith Dr (NB)

Alabama St

W 19th St

W 21st St

W 27th St

Louisiana St

Redbud Ln

W 24th St

Cul-de-sac

Alabama St

 

 

 

 

 

 

 

 

The above street listing is sequenced in order of planned work focus efforts.  Naismith Dr has a separate completion date set for August 14, 2009.  General project post card notification to adjacent property owners and residents was sent on June 18, 2009.  Also, I made direct contact by phone and email to the University of Kansas, KU Transit, City Transit, and USD 497 and informed them of the construction project planned sequencing and general project impacts.

 

Project History.  The City’s annual pavement maintenance program was reviewed and approved by City Commission on January 27, 2009.  Of the various program projects, the 2009 Crack Sealing Program was bid on March 3, 2009, the 2009 Curb and Gutter Replacement Program was bid on March 24, 2009, 2009 Overlay Program Phase 1 was bid on April 7, 2009, the 2008 Microsurfacing Program contract was extended with the 2009 Microsurfacing Program street locations, W 9th St., Tennessee to Iowa, Sales Tax Program Rehabilitation Project was bid on June 2, 2009, and KLINK Overlay of W 23rd St from Ousdahl Rd to Barker is also planned for this construction season as presented at the January 27, 2009 City Commission Meeting.

 

Project Details.  The project includes the removal and replacement of curb and gutter sections, some curb inlet replacements, concrete intersection apron/valley gutter improvements, milling of existing pavement, patching of deteriorated areas, and the placement of a 2-inch asphalt overlay to restore structural capacity, skid resistance, proper drainage, and ride quality to the existing City streets.  Video detection upgrades for traffic control signals at the intersections of 19th and Naismith Dr and 23rd and Naismith Dr will be included in this contract.  Video detection will eliminate the need for future pavement cuts for a loop detection system which improves pavement sustainability by reducing future maintenance costs.  Bicycle symbols will also be installed on Naismith Dr as part of the bike routing system plan on this project.

 

Project Funding.  The pavement maintenance program is funded from several sources including the general fund, gas tax funds, sales tax and sales tax reserve, and capital improvement reserve accounts.  This contract was included in the 2009 Street Maintenance Program for mill, overlay, and curb repair budgeted at $1,200,000 to be paid from the general, storm water, CIP reserve, and sales tax reserve funds.  The contract includes an asphalt index which may require change order(s) based on the increases/decreases in asphalt oil pricing.

 

Action Request.  Accept Bid and Award construction contract to R. D. Johnson Excavating Co., Inc. for the sum of $1,093,390.58 provided the contractor can meet the terms established in the contract documents for City Bid No. B09035, Project No. PW0908, 2009 Overlay Program Phase 2.

 

VENDOR

TOTAL BID

Engineer’s Estimate

$1,221,207.50

R. D. Johnson Excavating

$1,093,390.58

Bettis Asphalt & Construction

$1,096,764.60

LRM Industries, Inc.

$1,135,282.35

Kansas Heavy Construction

$1,140,310.00

Miller Paving & Construction

$1,174,536.05

Freeman Concrete Construction

$1,671,813.10

 

 

 

 

 

 

 

 

 

 

 

 

Attachment:  Street Location Map, Bid Tab

 

cc:      Cynthia Boecker       Tammy Bennett

Diane Stoddard         Alan Landis

Chuck Soules           Bobbie Walthall

Mark Thiel               Jonathan Douglass