CITY
COMMISSION
MEETING AGENDA
December 30, 2008 – 9:00 a.m.
(Posted on webpage at 11:30 a.m. on 12/24/08)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Presentation from City of Manhattan representatives of a Federal Emergency Management Association reimbursement payment to the City of Lawrence for its help during the tornado event in June, 2008.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Planning Commission meetings of 11/17-19/08
Mental Health Board meeting of 11/25/08
Sustainability Advisory Board meeting of 11/12/08
Aviation Advisory Board meetings of 10/22/08 & 12/11/08
Neighborhood Resources Advisory Committee meeting of 09/11/08
Community Commission on Homelessness meetings of 10/14/08 & 11/11/08
Hospital Board meeting of 11/19/08
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the Department of Administrative Services.
4. Bid and purchase items:
a) Award bid for restroom and shelter cleaning to Jani-King of Kansas City for $10,250, for downtown cleaning to Smart Building Service for $8,775, and for park security to Bob’s Janitorial $9,198. Total for all three services $28,223, for the Parks and Recreation Department. Bid Memo
b) Award bid for five (5) chemical metering pumps for the Utilities Department to Fluid Equipment for $27,855. Bid Memo
c) Award bid for three (3) chemical storage tanks for the Utilities Department to JCI for $61,521. Bid Memo
d) Award bid for 2009 bus shelter maintenance services for the Lawrence Transit System to Bob’s Janitorial for $9,765.60. Bid Memo
e) Award City Bid No. B08094, Project No. PW0830, Concrete Reconstruction on Timberedge Road, North of Lakeview Road, to RD Johnson Excavating Co. for $164,297.30 plus 10% contingency for a total sum of $180,727.03. Staff Memo & Attachments
f) Approve Change Order No. 1 and Final to R.D. Johnson Excavating Co., Inc. for $24,448.56 due to the increase in curb and gutter removal and replacement for the 2008 Overlay Program, Phase 3 project. Staff Memo
g) Approve Change Order No. 3 to Ballou Construction Co., Inc. for $22,000 due to the increase in patching performed for the 2008 Microsurfacing Program project. Staff Memo
5. Adopt on second and final reading, Ordinance No. 8214, amending the animal control ordinance to allow domesticated hedgehogs as pets within the City limits.
6. Authorize the Mayor to sign Releases of Mortgage for Mir-Ali Habbibi-Pasdar at 2612 Moundview and Carlene Hadl, 2504 Century Drive, and a Subordination Agreement for M. Allisa (Long) Hurst, 714 N. Michigan. Staff Memo
7. Receive request from Lawrence Freenet to install equipment on overhead illumination poles along Massachusetts Street; refer to staff for report. Request
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. None.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: 2008 Meeting List 2009 Meeting List
§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
§ Annual Chamber dinner, Friday, January 16, 2009, Time – TBD. Location: Holidome.
§ City offices will be closed on January 19, 2009 in observance of Martin Luther King, Jr. Day.
§ Deadline to file to run for City Commission, January 27, 12:00 p.m.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, January 27, 2009, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, February 3, 2009, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Commission on Homelessness:
Four (4) positions, held by Collier, Hemphill, Mosely, and Knoche expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Six (6) positions expire 11/30/08. All are eligible for reappointment. Terms for this board are for two years from date of previous term.
Lawrence Bicycle Advisory Committee:
One vacancy for the un-expired position (Bishop) which expires 12/31/09. Terms for this board are for three years from date of previous term.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.
Parks & Recreation Advisory Board:
Two (2) positions, held by Bracciano and Muzzy, will become vacant 12/31/08. Mr. Bracciano has served two consecutive terms and is not eligible for reappointment. Mr. Muzzy does not wish to be reappointed to an additional term. One (1) position, held by Barth, expires 12/31/08. Ms. Barth is eligible for reappointment to an additional term. Terms for this board are for four years from date of previous term expiration.
Public Transit Advisory Committee:
Two (2) positions, held by Hill and Miller, expire 12/31/08. Both are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Five (5) positions, held by Keel, Tsubaki, Ross, Ground, and Kennedy, expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Sustainability Advisory Board:
One (1) position, held by Poull, expires 12/31/08. Mr. Poull is eligible for reappointment to an additional term. Terms for this board are for three years from date of previous term expiration.