A

CITY COMMISSION

MEETING AGENDA

November 18, 2008 – 4:30 p.m.

(Posted on webpage at 4:45 p.m. on 11/13/08)

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Updates:

11/17/08 @ 5:05 p.m.

Added Smartcode development process outline to the study session portion of the agenda.
Added to Regular Agenda Item No. 2 – a list of traffic calming devices that have been approved but do not have funding.

A. STUDY SESSION (4:30 – 6:00 p.m.):

1. The City Commission will hold a study session on the Lawrence Smartcode.

Draft Smartcode Power Point Development Process Outline - Added 11/17/08

B. EXECUTIVE SESSION (6:00 – 6:30 p.m.):

1. Consider a motion to recess into executive session for approximately 30 minutes to discuss the possible acquisition of real estate. The justification for the executive session is to keep the possible terms and conditions of real estate acquisition confidential at this time. The Commission plans to end the executive session at 6:30 p.m. The remainder of the meeting will begin at approximately 6:40 p.m.

ACTION: Approve motion if appropriate.

C. RECOGNITION/PROCLAMATION/PRESENTATION (approximately 6:40 p.m.):

1. Proclaim the week of November 17 – 21, 2008 as U.S. International Education Week.

D. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Public Transportation Advisory Committee meeting of 10/14/08

Traffic Safety Commission meeting of 11/03/08

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Award bid to Cesare Catering for the operation of the concession stands at Youth Sports, Inc., Clinton Lake Adult Softball Complex, Holcom Park Sports Complex, Douglas County Fairgrounds Baseball Fields, Indoor Aquatic Center and Outdoor Aquatic Center for 19.75% of gross sales and an annual payment of $10,000 to be paid to Parks & Recreation, to be reviewed annually through 2013. Bid Memo

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8343, rezoning (Z-08-15-08) a tract of land approximately .134 acres from U-KU (University) to RM32 (Multi-Dwelling Residential), located at 1232 Louisiana Street.

b) Joint City Ordinance No. 8341/County Resolution No. ____, for Comprehensive Plan Amendment CPA-2008-04, amending Chapter 6-Commercial Land – Lawrence – New Commercial Areas and Maps 6-1 to correct inconsistencies between map and text.

c) Joint City Ordinance No. 8342/County Resolution No. ____, for Comprehensive Plan Amendment CPA-2008-5, amending Chapter 6-Commercial Land Use – to correct policy numbers under Goal 3 (duplicate numbers). Initiated by Planning Commission in April 2008 as part of the annual review.

d) Ordinance No. 8344, for Text Amendment TA-08-15-08, an amendment to Section 20-403 and 20-1766 of the Development Code to permit Light Equipment Sales/Rental uses, which includes car rental agencies, as a permitted use in the CN2 (Neighborhood Commercial) zoning district, and to clarify that this use includes an accessory wash bay and storage of vehicles onsite. Initiated by the Lawrence City Commission on August 26, 2008 at the request of Murl Westheffer of The Malls Retail Center/American Real Estate & Investments, Inc.

6. Authorize reimbursement to Goldmakers, Inc. of $70,000 or 75% of the installation costs of a sprinkler system at 723-25 Massachusetts Street, pursuant to the 2007 Downtown Fire Sprinkler Incentive Program. Staff Memo & Attachments

7. Approve the following unanimous recommendations from the Traffic Safety Commission (TSC):

a) Deny a request to establish a multi-way stop at the intersection of 11^th Street and Mississippi Street (TSC Item 2; approved 9-0 on 11/03/08). Minutes & Attachments

b) Establish no parking along the west side of Louisiana Street from 19^th Street north 275 feet (TSC Item 3; approved 9-0 on 11/03/08). Adopt on first reading, Ordinance No. 8354, establishing no parking along the west side of Louisiana Street from 19^th Street north 275 feet. Minutes & Attachments

8. Authorize staff to negotiate an engineering services agreement with BG Consultants for design and construction phase engineering services for Project UT0810DS, 2008-09 Watermain Replacement Program. Staff Memo & Attachments

9. Receive 2008 third quarter report from Downtown Lawrence, Inc.

E. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

F. REGULAR AGENDA ITEMS:

1. Consider adopting on second and final reading, Ordinance No. 8350, repealing Ordinance No. 8293 and reenacting its provisions rezoning approximately 155 acres (Z-04-08-08) located on the northwest corner of N. 1800 Road and E. 900 Road; I-70/K-10 Business Park, from A (Agricultural) to IG (General Industrial). Because valid protest petitions were received, a super-majority vote (at least 4 votes) is needed.

ACTION: Adopt on second and final reading, Ordinance No. 8350, repealing Ordinance No. 8293 and reenacting its provisions rezoning approximately 155 acres (Z-04-08-08) located on the northwest corner of N. 1800 Road and E. 900 Road; I-70/K-10 Business Park, from A (Agricultural) to IG (General Industrial), if appropriate.

2. Consider the following items from the Traffic Safety Commission: Traffic Calming Devices List - Added 11/17/08

a) Consider approving the installation of a mid-block pedestrian activated crossing signal on Peterson Road, west of Arrowhead Drive (TSC Item 5; approved 9-0 on 11/03/08). The cost to install the signal would be approximately $35,000-$45,000 and there are no funds budgeted for this installation. Staff Memo & Attachments Correspondence

ACTION: Approve the installation of a mid-block pedestrian activated crossing signal on Peterson Road, west of Arrowhead Drive, if appropriate.

b) Consider approving the installation of traffic calming devices on 9^th Street, adjacent to Sunset Hill Elementary School (TSC Item 4; approved 6-0 on 10/06/08). The cost to install these traffic calming devices has not been determined and there are no funds budgeted for this installation. Staff Memo 10/06/08 Minutes & Attachments

ACTION: Approve the installation of traffic calming devices on 9^th Street, adjacent to Sunset Hill Elementary School, if appropriate.

c) Consider establishing no parking along the south side of 18^th Street from Missouri Street west 100 feet (TSC Item 4; approved 8-1 on 11/03/08). Staff Memo 11/03/08 Minutes & Attachments

ACTION: Establish no parking along the south side of 18^th Street from Missouri Street west 100 feet, if appropriate.

3. Consider the following items related to the sales tax initiatives:

a) Consider adopting on first reading the following ordinances:

i) Ordinance No. 8347, levying transit sales taxes

ii) Ordinance No. 8348, levying infrastructure sales tax

ii) Ordinance No. 8349, establishing a Sales Tax Audit Committee

b) Consider adopting the following resolutions:

i) Resolution No. 6811, authorizing General Obligation or Sales Tax Revenue Bonds for transit projects

ii) Resolution No. 6812, authorizing General Obligation or Sales Tax Revenue Bonds for capital improvement projects

ACTION: Adopt on first reading, Ordinance No. 8347, Ordinance No. 8348, and Ordinance No. 8349, if appropriate. Adopt Resolution No. 6811 and Resolution No. 6812, if appropriate.

G. PUBLIC COMMENT:

H. FUTURE AGENDA ITEMS: Staff Memo & Attachments

I. COMMISSION ITEMS:

J. CALENDAR: Meeting List

§ Mayor’s Climate Protection Task Force meeting, Monday, November 17, 2008 at 4:00 p.m. Location: City Commission Room.

§ SmartCode Study Session scheduled for Tuesday, November 18 at 4:30 p.m. Location: City Commission Room.

§ Lawrence Douglas County Health Department future accreditation meeting, Wednesday, November 19, 2008, 11:30 a.m. – 2:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor Meeting Room. RSVP’s are required. Invitation

§ Black Hills Energy luncheon with City staff and City Commission, Tuesday, November 25, 2008, 12:00 -1:30 p.m. Location: Adams Alumni Center. Invitation

§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.

§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.

§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.

§ The December 23, 2008 City Commission meeting has been canceled.

§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.

§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.

§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.

§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.

*City Commission meeting dates are in black bold print

K. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Community Development Advisory Committee:

(Formerly known as Neighborhood Resources Advisory Committee:

One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Lawrence Citizen Advisory Board:

One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.

Lawrence Cultural Arts Commission:

Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.