CITY
COMMISSION
MEETING AGENDA
October 7, 2008 – 5:30 p.m.
The meeting will start at 5:30 and end no later than 6:30 pm.
(Posted on webpage at 4:45 p.m. on 10/02/08)
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Updates:
10/03/08 @ 3:15 p.m.
- Remove from Consent Agenda, Item No. 8, adopt on second reading, Ordinance No. 8327. This ordinance was adopted on both first and second reading at the September 23, 2008 City Commission Meeting.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the month of October to be Meet the Blind Month and October 15, 2008 to be White Cane Safety Day.
2. Proclaim the month of October to be Domestic Violence Awareness Month.
3. Proclaim the month of October to be Community Planning Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/09/08 & 09/16/08.
2. Receive minutes from various boards and commissions:
Citizen Advisory Board meeting of 04/21/08
Board of Plumbers & Pipe Fitters meeting of 05/21/08
Planning Commission meeting of 08/25-27/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of October 21, 2008 for Bid No. B08084, Project UT0812DSD, the purchase of 25,000 linear feet of 8” diameter PVC pipe for department performed watermain replacement. Staff Memo
b) Approve Change Order No. 1 to R. D. Johnson Excavating Co. in the amount of $18,182.41 for major construction items to relocate and construct waterline on Stoneridge Drive, Overland Drive to 6th Street, Project No. 25-CP8-806(BD), Street, Storm Sewer, and Waterline Improvements, City Bid No. B08024. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 8335, adopting the Citizen Participation Plan, repealing Chapter 1, Articles 11, 12, and 17, and establishing the Community Development Advisory Committee. Staff Memo & Attachments
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8315, amending Chapter 19, Article 6, Section 19-604 of the City Code concerning general discharge prohibitions under the City’s pretreatment regulations. Staff Memo & Attachments
b) Ordinance No. 8319, for Special Use Permit (SUP-07-04-08) for Lawrence High School, located at 1901 Louisiana Street. (PC Item 9; approved 7-0-1 on 8/27/08) This ordinance requires four affirmative votes because a valid protest petition was filed. Authorized by the City Commission on 9/16/2008, 4-1.
c) Ordinance No. 8320, for Special Use Permit (SUP-07-06-08) for Centennial/Lawrence Virtual School, located at 2145 and 2201 Louisiana Street. (PC Item 10; approved 7-0-1 on 8/27/08)
d) Ordinance No. 8321, for Special Use Permit (SUP-07-05-08) for Free State High School, located at 4700 Overland Drive. (PC Item 11; approved 7-0-1 on 8/27/08)
e) Ordinance No. 8326, enacting Chapter 5, Article 21 of the Code of the City of Lawrence regarding Excavations and Structures in Utility Easements. Staff Memo & Attachments
f) Ordinance
No. 8327, authorizing the temporary sale, possession and consumption of
alcoholic beverages at South Park related to the Lawrence Originals Food
Festival on Wednesday, October 8, 2008 from 5:00 – 9:00 p.m. Staff Memo & Attachments
9. Approve CPA-2008-11, a Comprehensive Plan Amendment amending the Southeast Area Plan to change the area designated for high-density residential north of 25th Terrace to Community Commercial and change the Land Use Descriptions in applicable areas to reflect the change and authorize drafting of an ordinance for placement on a future agenda. (PC Item 3; approved 9-0 on 9/22/08) Staff Report PC Resolution No. 2008-08 Correspondence PC Minutes
10. Approve rezoning Z-06-13-08, to rezone a tract of land located east of O’Connell Road between K-10 and 25th Terrace, approximately 44.259 acres from RM-24 (Multi-Dwelling Residential) & UR (Urban Reserve) to CC-200 (Community Commercial) for Fairfield Farms East Addition No. 2. Submitted by Peridian Group Inc, for Eastside Acquisitions LLC, property owner of record. Adopt Ordinance No. 8333 on first reading for the rezoning (Z-06-13-08) of 44.259 acres from RM-24 (Multi-Dwelling Residential) & UR (Urban Reserve) to CC-200 (Community Commercial) for Fairfield Farms East Addition No. 2. (PC Item 4A; approved 9-0 on 9/22/08) Staff Report Map of Area PC Minutes Fairfield Retail Market Study
11. Approve rezoning Z-06-14-08, to rezone a tract of land located east of O’Connell Road between K-10 and 25th Terrace, approximately 14.784 acres from UR (Urban Reserve) to IL (Limited Industrial) for Fairfield Farms East Addition No. 2. Submitted by Peridian Group Inc, for Eastside Acquisitions LLC, property owner of record. Adopt Ordinance No. 8334 on first reading for the rezoning (Z-06-14-08) of 14.784 acres from UR to IL for Fairfield Farms East Addition No. 2. (PC Item 4B; approved 9-0 on 9/22/08) Staff Report Map of Area PC Minutes
12. Accept dedication of easements and rights of way for PP-06-07-08, a revised Preliminary Plat for Fairfield Farms East Addition No. 2 located on the SE corner of K-10 & O’Connell Road. The plat proposes to amend 6 commercial lots and 1 industrial lot all north of 25th Terrace. The entire subdivision contains 119 acres and 470 total lots. Submitted by Peridian Group Inc, for Eastside Acquisitions LLC, property owner of record. (PC Item 4C; approved 9-0 on 9/22/08) Staff Report Plat Map PC Minutes
13. Receive request for annexation of approximately 20.026 acres for A-09-04-08 for Ad Astra Property, located at 1137 N 1700 Road. Submitted by Landplan Engineering, PA, for Xmas Tree Farm LLC, property owner of record; refer request to Planning Commission for recommendation.
14. Approve recommendations of Community Commission on Homelessness for 2009 funding to agencies providing services to the homeless. Staff Memo
15. Approve request from Lawrence Memorial Hospital Endowment Association to place pink ribbons on lamp posts on Massachusetts Street, between 6th and 11th Streets, and Clinton Parkway, between Iowa and Kasold from October 12 through October 30 in an effort to increase the public’s awareness and support for breast cancer education and detection.
16. Authorize the Mayor to sign a Release of Mortgage for Charles and Julie Tucker, 1618 Vermont and Patricia Edgerton, 2022 Miller Dr.; and a Subordination Agreement for Robyn Brecheisen, 1504 E. 21st Terrace. Staff Memo
17. Authorize the City Manager to sign a Memorandum of Understanding for the Safe Winter Walkway Program. Staff Memo & Attachments
18. Receive request to change the name of North Park Street to Ralph Houk Street. Refer to staff and the Parks and Recreation Advisory Board for a recommendation.
19. Receive 2008 second quarter report from Downtown Lawrence, Inc.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approval of agreement with Rural Water District #5 for the treatment and transmission of water and the sale of water. City Manager Staff Memo Staff Memo & Attachments Correspondence 2007 Survey Report
ACTION: Authorize the Mayor to sign agreement with Rural Water District #5 for the treatment and transmission of water and the sale of water, if appropriate.
2. Receive staff report and proposed purchase agreement for possible sale of excess City property north of the Kansas River and west of North Second Street to North Mass Redevelopment, LLC. Legal Services Staff Memo & Attachments
ACTION: Receive report. Direct staff to place the purchase agreement on the October 21, 2008 City Commission Agenda for approval, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider canceling the December 23, 2008 City Commission Meeting.
2. The joint City/County/USD quarterly meeting scheduled for October 8 needs to be rescheduled. The City will work with the County and School District to reschedule the meeting.
§ City Employee United Way Picnic, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Community Building.
§ Lawrence Energy Conservation Fair, Sunday, October 19, 10:00 a.m. – 5:00 p.m. Location: Free State High School.
§ Mayor’s Climate Protection Task Force, Monday, October 20, 4:00 p.m. Location: City Commission Room.
§ Study Session on SmartCode, Wednesday, October 22, 3:00 p.m. Location: City Commission Room. TENTATIVE
§ City of Lawrence Human Relations Employment Law Update Seminar, Tuesday, October 28, 8:00 a.m. – 5:00 p.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Location: City Hall.
§ City Commission Meeting scheduled for November 4 will start at 5:30 p.m. due to Election Day and end no later than 6:30 p.m.
§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Eldridge Hotel.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two (2) positions, (von Tersch and Carpenter), expire 09/30/08. Both are eligible for reappointment to additional terms.
Three (3) positions, (Hodison, Tapahonso, and Walker) expire 09/30/08. All are eligible for reappointment to additional terms. One (1) vacancy for the position held by Chao that expired 09/30/08.
One (1) vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two (2) vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.
Lawrence Cultural Arts Commission:
Three (3) vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One (1) vacancy for the unexpired position held by Jost which expires 01/31/11.
Lawrence Citizen Advisory Board:
One (1) vacancy for the unexpired position (Leon) which expires 03/01/11.
Community Development Advisory Committee (formerly known as Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Collier, expired 09/30/08. This position must be held by someone in a target neighborhood. Two vacancies for the positions held by Roussel and Mangan expire 09/30/10. Both positions are at-large positions.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position (Foster) that expires 12/31/08.
One (1) vacancy for the position that expired 04/30/08.