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CITY COMMISSION

MEETING AGENDA

July 1, 2008 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 06/26/08)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/17/08.

2. Receive minutes from various boards and commissions:

Hospital Board Meeting of 05/21/08

Mental Health Board meeting of 05/27/08

Public Health Board meeting of 04/21/08 and special meeting of 04/29/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award City Bid No. B08055, Project No. 14-CP4-407(BD), George Williams Way from 6^th Street (US-40) to Overland Drive, and Project No. 15-CP5-407(BD), George Williams Way from Overland Drive to North City Limits, Street, Storm Sewer, Waterline and Sanitary Sewer Improvements, (two projects, one contract) to King’s Construction, in the amount of $ 2,210,153.40. Bid Memo Bid Tab

b) Award City Bid No. B08044, Project No. 03-TC1-108(C), Lawrence Avenue, Harvard Road to 9^th Street, Traffic Calming Improvements, to LRM Industries, Inc. in the amount of $15,704.00. Bid Memo Bid Tab

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8277, incorporating by reference TA-04-05-07 establishing a Mixed Use Zoning District in the Development Code. City Commission approved 5-0 on May 13, 2008. (PC Item 12; approved 6-0 on 4/23/08)

b) Ordinance No. 8290, concerning municipal court fees for the mailing of notices pursuant to K.S.A. 8-2110 and amendments thereto.

c) Ordinance No. 8285, approving annexation A-02-02-08, of approximately 155 acres, located at the northwest corner of north 1800 Road and east 900 Road. Approved, as amended, by the City Commission on first reading on June 24, 2008, 4-1 vote.

7. Authorize the City Manager to execute a revised contract with Municipal Services Bureau for past–due fine and fee collection for the Lawrence Municipal Court as a result of changes in state law, substantially similar to the attached contract. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Continue public hearing to consider the vacation of the east 3’ of right-of-way of Indiana Street between 11^th Street and 12^th Street adjacent to Lot 1 of the Triple T Addition, a replat of Lots 7, 8, and part of Lot 9 in Block 2 of the Oread Addition as requested by NSPJ Architects. Staff Memo & Attachments NSPJ 06/25/08 Letter Requesting Continuation

ACTION: Continue public hearing on vacation request and, pending public comment, continue the hearing to July 15, 2008.

2. Consider the following Traffic Safety Commission recommendations:

a) Consider approval of the recommendation to add a Pedestrian Activated Traffic Signal to the mid-block pedestrian crosswalk on New Hampshire Street between 9^th Street and 10^th Street, connecting the parking garage to the Lawrence Arts Center. The estimated cost is approximately $30,000-$35,000 which is not currently budgeted. TSC voted unanimously, 8-0, to recommend approval. (TSC Item 3) Staff Memo TSC 05/05/08 Minutes – Item #3

ACTION: Approve recommendation to add a Pedestrian Activated Traffic Signal to the mid-block pedestrian crosswalk on New Hampshire Street between 9^th Street and 10^th Street, connecting the parking garage to the Lawrence Arts Center, if appropriate. Funding of this improvement will be determined by the Commission at a later date.

b) Consider approval of a request to establish a mid-block marked pedestrian crossing on New Hampshire Street between 7^th Street and 8^th Street. The estimated construction cost is $10,000-$15,000 which is not currently budgeted. TSC voted 4-4 to recommend approval. (TSC Item 4) Staff Memo TSC 05/05/08 Minutes – Item #4

ACTION: Approve or deny request to establish a mid-block marked pedestrian crossing on New Hampshire Street between 7^th Street and 8^th Street, as appropriate. Funding of this improvement will be determined by the Commission at a later date.

c) Consider approval of the recommendation to establish a 20 mph speed limit on Crescent Road between Engel Road and Naismith Drive. TSC voted 5-3 to recommend approval. (TSC Item 6) Staff Memo TSC 05/05/08 Minutes – Item #6

ACTION: Approve recommendation to establish a 20 mph speed limit on Crescent Road between Engel Road and Naismith Drive, if appropriate.

3. Consider adopting on first reading Ordinance No. 8287, amending Chapter V, Articles 3 and 6 of the Code of the City of Lawrence, Kansas, 2008 Edition, and amendments thereto, concerning domestic clothes dryer venting. The Mechanical Code Board voted 3-1 on 05/29/08 to amend the language regarding multi-family dwellings and voted 4-0 on 06/16/08 to amend the language regarding single-family dwellings. Staff Memo

ACTION: Adopt on first reading Ordinance No. 8287, amending Chapter V, Articles 3 and 6 of the Code of the City of Lawrence, Kansas, 2008 Edition, and amendments thereto, concerning domestic clothes dryer venting.

4. Consider directing staff to prepare and bid Phase 3 Mill, Overlay and Curb Repair Project with funding from the Capital Improvement Reserve Fund (pending bids). Staff Memo & Attachments

ACTION: Direct staff to prepare and bid Phase 3 Mill, Overlay and Curb Repair Project, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

1. Mayor Dever requests that the City Commission send to the Traffic Safety Commission for consideration, designation of 31^st Street from Iowa Street to Haskell Avenue and Haskell Avenue from 23^rd Street to 31^st Street as truck routes.

I. CALENDAR: Meeting List

§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008, 10:00 a.m. Location: 9^th and Iowa Streets. Invitation

§ City offices closed on July 4 in observance of Independence Day.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: 2009 Budget.

§ Mayor’s Task Force on Climate Protection, July 22, 4:30 p.m. Location: City Commission Room.

§ July 29 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Convention & Visitors Bureau Advisory Board:

One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10. Four (4) positions, held by Kemp, Wolfe, Kelly, and Martin, expire 07/01/08.

Douglas County Emergency Management:

One (1) position, held by Truman Waugh, expires 07/01/08.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence-DGCO Housing Authority:

One (1) position, held by Brenda O’Keefe, expires 06/30/08.

Public Transit Advisory Committee:

One (1) vacancy for the unexpired position held by Ann Foster, expires 12/31/08.

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.