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CITY COMMISSION

MEETING AGENDA

May 20, 2008 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 05/15/08)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of May 18 – 24 as Public Works Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/06/08.

2. Receive minutes from various boards and commissions:

Public Health Board meeting of 03/17/08

Lawrence Arts Commission meetings of 01/09/08, 02/13/08, and 03/12/08

Sister Cities Advisory Board meetings of 01/09/08, 02/13/08, and 03/12/08

Mechanical Code Board of Appeals meeting of 04/14/08

Board of Electrical Examiners & Appeals meeting of 04/02/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve appointments as recommended by the Mayor.

5. Approve City/County appointments to the Steering Committee for the planned improvements of 31^st Street, from Haskell Avenue to O’Connell Road. Staff Memo

6. Bid and purchase items:

a) Award City Bid No. B08043, Project No. PW0808, 2008 Overlay Program, Phase 1 to LRM Industries, Inc., in the amount of $491,995.60. Bid Memo & Attachments

b) Set bid date of June 3, 2008 for City Bid No. B08050, Project No. PW0809, 2008 Overlay Program, Phase 2, and Project No. 25-GI4-807(C), 18^th and Louisiana Street, Raised Crosswalk (two projects, one contract). Location Map - Phase II

7. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8268, for Landmark Designation, L-08-01-07, placing the structure located at 805 Ohio Street on the Lawrence Register of Historic Places (public hearing conducted on 05/06/08).

b) Ordinance No. 8269, for Landmark Designation, L-09-02-07, placing the structure located at 934 W 21^st Street on the Lawrence Register of Historic Places (public hearing conducted on 05/06/08).

c) Ordinance No. 8271, rezoning approximately .39 acres (Z-02-06-08) from RM-12 D (Multi-Dwelling Residential) to RS-7 (Single-Dwelling Residential). The property is located at 1309-11 W 8^th Street, and a portion of 820-22 Canterbury Lane. (PC Item 7; approved 6-0 on 4/23/08)

d) Ordinance No. 8275 establishing STOP signs at the four (4) traffic booth entrances on the KU campus.

e) Ordinance No. 8276, authorizing the possession and consumption of alcoholic liquor at the Lawrence Municipal Airport on Wednesday, June 11, 2008 from 5-8 p.m. for the Lawrence Chamber of Commerce Mixer event hosted by the Airport Advisory Board. Staff Memo & Attachments

8. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8270, rezoning approximately 140 acres for Bauer Brook Estates (Z-03-08-08) from A-1 (Suburban Home Residential) to RS-40 (Single-Dwelling Residential). The property is located at the southeast corner of Folks Road & Peterson Road. (PC Item 4; approved 7-0 on 4/21/08)

b) Joint City Ordinance No. 8272/County Resolution No. ____, amending Horizon 2020 to ensure proper comprehensive plan language is in place for a proposed mixed use district in the City of Lawrence Land Development Code.

c) Ordinance No. 8273, establishing the maximum assessments for improvements at the intersection of 6^th Street and Congressional Drive.

9. Approve request by Steve Block, manager of Wakarusa 15 Associates LLC (the property owner of Lot 3A of Alvamar Northwest No. 3), for a variance from 19-214A of the code which states that each lot shall have direct access to the City sanitary sewer main in City public right of way or City public utility easement. Such access shall not cross property ownership lines unless the access is in adjacent City public right of way or adjacent City public utility easement. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive request from Timothy Homburg, Architect, NSPJ Architects, architects for the construction of The Oread Inn, requesting the vacation of a portion of the right-of-way on the east side of Indiana Street. Consider proposal to close Indiana Street adjacent to the Oread Inn project construction. Staff Memo & Attachments

ACTION: Receive request and direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

1. Mayor Dever requests discussion regarding truck routes.

H. CALENDAR: Meeting List

§ City Commission meetings with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location: City Commission Room, First Floor, City Hall.

§ Groundbreaking Ceremony for the Kansas Turnpike bridge and plaza improvement project, Thursday, May 22, 3:00 p.m.

§ There is a public meeting on May 31, 2008, 9:00 a.m. – 12:00 p.m. entitled “Creating the Kaw Valley Regional Food System: Economic Impact for Douglas County” presented by the Citizens for Responsible Planning. Location: Douglas County Fairgrounds Extension Office.

§ K-10 Smart Corridor annual meeting and luncheon, Friday, June 6, 2008 – 11:30 a.m. – 1:30 p.m. Location: Shadow Glen Clubhouse at Cedar Creek, Olathe, KS. Invitation

§ City Commission Study Session, June 9, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget

§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008. Location: 9^th and Iowa Streets. More information will follow as it becomes available.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Board of Electrical Appeals:

One (1) position, held by Jeff Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term

Douglas County Community Corrections Advisory Board:

Two (2) positions, held by Lowe and Amison, will expire 05/31/08. Neither one wishes to be reappointed to additional terms.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence Douglas County Metropolitan Planning Commission:

One (1) position, held by Harris, will expire 05/31/08. Ms. Harris is eligible for reappointment to an additional term.

Public Library Board:

One (1) position, held by Ron Hurst, expires 04/30/08. Mr. Hurst does not wish to be reappointed to an additional term.

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.

31st Street Steering Committee:

This committee will help develop recommendations regarding the construction of 31st street from Haskell Avenue to O’Connell Road.