City of Lawrence

Lawrence Sister Cities Advisory Board

January 09, 2008 minutes

 

MEMBERS PRESENT:

Stuart Boley, Lynn Ground, Kathleen Hodge, Linda Hyler, Jon Josserand, William Keel, Michael Kennedy, Bob Moody, Gina Ross, Bob Schumm, Andrew Tsubaki

MEMBERS ABSENT:

 

STAFF LIAISON PRESENT:

Michael Tubbs

PUBLIC PRESENT:

Ken Albrecht, Co-Chairs of Friends of Eutin

 

 

Kreicker bid farewell to the board.  He shared a box of chocolates with the board.

 

 

Meeting called to order at 5:40 by Keel.

 

Moody moved Boley seconded that minutes be approved with the addition of the retained earnings statement.  The retained earnings allocations were approved in November and the details will be added to the November minutes.  Motion approved.

 

Ground provided an introduction to the financial reports from our new bookkeeper.  He hopes to invite her to our next meeting.  The board purchased QuickBooks for the bookkeeper to use.  Boley would like to have the retained earnings allocations shown on the December Balance Sheet.  Boley and Ground will work on this.  Boley moved that we accept the November and December financial reports with the addition of the retained earnings.  Moody seconded.  Motion approved.

 

Tsubaki reported from the Friends of Hiratsuka regarding the 20th anniversary celebration.  He had attended a December concert by the Lawrence Children’s Choir.  There is a possibility that the choir may go to Hiratsuka in 2010 or 2011.  Tsubaki will continue working on this possible exchange with Kreicker.  The Japanese Festival in Kansas City will be September 27, 2008.

 

January 19 will be the third meeting for the group going to Hiratsuka.  They plan to go around July 1-12.  Hiratsuka kids will be coming here the end of July, but the dates have not yet been determined.  The sponsors for the trip this year are Jon Barta, Tina Mitchell, and some lady.

 

The nominee for the Sauer Danfoss scholarships are LHS Anna Munzinger and LFSHS Lea Greenberg.  Fifteen students are going to Eutin this summer with the Eiserts for six weeks.  They leave around May 29 and return around July 5.  In mid-February a guitarist will be arriving from Eutin for a concert at Swarthout Recital Hall on March 2.

 

Discussion about the International Sister Cities Convention in Kansas City July 16-19, 2008 ensued.  Members should review the website (http://www.sister-cities.org/sci/sciprograms/Conference/KansasCity/index) prior to the next meeting.

 

Ross made a motion that $2,490 be put in miscellaneous expenses and that we then approve the proposed budget.  This distribution would balance the budget.  Boley seconded.  Motion passed.  The approved budget follows.

 

Lawrence Sister City Advisory Board

 

 

Budget for 2008

 

 

 

 

 

REVENUES

 

 

City of Lawrence Appropriation

9,000

 

City of Lawrence Stipend

3,000

 

Membership dues

2,500

 

Interest income

1,500

 

Scholarship donations

5,250

[includes est. $1,500 from Sauer-Danfoss] & GAPP $2250

Fundraising for scholarships

2,500

 

Travel program - Hiratsuka

30,050

 

Travel program - Eutin

28,500

 

Total Estimated Revenue

82,300

 

 

 

 

EXPENSES

 

 

Travel program disbursements - Hiratsuka

30,050

 

Travel program disbursements - Eutin

29,600

Sauer Danfoss  not included

Stipend from City appropriation for school exchanges

3,000

 

Scholarships for school exchange trips

5,450

[scholarship account + Sauer-Danfoss $1,500]

Fundraising Event for Scholarships

750

 

Membership Event

750

 

CPA

700

 

Bookkeeping

1,500

 

Postage

150

 

SSI dues

360

 

2008 Allocation to FOH

1,750

 

2008 Allocation to FOE

1,750

 

Five Year Reserve:

 

 

     FOH

1,000

 

     FOE

1,000

 

     FO New City

1,000

 

Miscellaneous

3,490

 

Total Estimated Expenses

82,300

 

 

 

Discussion followed regarding the three vacancies on the board.  Ross, Hodge, and Josserand will serve on a sub-committee to discuss on a thoughtful basis the needs we have for new membership on the board.  This committee will report back to the board in February and then a report will be sent to the mayor.

 

Keel made the following appointments to the various committees for 2008:

 

Lawrence Sister Cities Advisory Board

Standing & Ad Hoc Committees

2008

 

Scholarships

Chair: Bill Keel - Bob Schumm, Michael Kennedy

 

Scholarship Fundraiser

Chair: Bob Moody - Lynn Ground, Kathleen Hodge

 

20th Anniversary Exchange (Eutin 2009)

Chair: Ken Albrecht - Bill Keel, Stuart Boley

 

20th Anniversary Exchange (Hiratsuka 2010)

Chair: Andrew Tsubaki - Michael Kennedy, Bob Moody

 

Third Sister City

Chair: Bob Schumm - Kathleen Hodge, Jon Josserand, Gina Ross, Lynn Ground

 

Membership Event

Chair: Linda Hyler - Andrew Tsubaki, Jon Josserand

 

Restricted Equity

Chair: Stuart Boley - Lynn Ground, Michael Kennedy, Bill Keel

 

Membership & Public Relations

Chair: Kathleen Hodge - Bob Moody, Ken Albrecht

 

Board Appointments

Chair: Gina Ross - Kathleen Hodge, Jon Josserand

 

Moody moved to adjourn Kennedy seconded.  Motion passed.

 

Next meeting February 13, 2008.