Lawrence Sister Cities Board • Meeting May 11, 2005

City of Lawrence

Lawrence Sister Cities Advisory Board

February 13, 2008 minutes

MEMBERS PRESENT:	Stuart Boley, Lynn Ground, Kathleen Hodge, Linda Hyler, Jon Josserand, William Keel, Bob Moody, Bob Schumm, Andrew Tsubaki
MEMBERS ABSENT:	Gina Ross, Michael Kennedy
STAFF LIAISON PRESENT:	Michael Tubbs
PUBLIC PRESENT:	Ken Albrecht, Co-Chair of Friends of Eutin Darlene Secondine

Keel introduced our new bookkeeper Darlene Secondine. She works at the Geological Survey and is used to working with our software from other accounting jobs. She and her husband moved to Lawrence about a year ago for his job at Haskell. Secondine will be working with Boley, Ground, and Keel to assign new class codes.

Meeting called to order at 5:45 by Keel.

Hodge moved and Boley seconded that the financial documents for January be approved. Motion passed.

Minutes approved pending the name of the lady who is chaperoning the Hiratsuka trip. Kennedy is to supply that name.

Tsubaki reported that he is attempting to get in contact with Janeal Krehbiel regarding the possibility of the Lawrence Children’s Choir performing in Hiratsuka.

Our dues to the International Sister Cities are $680 and are currently due. Discussion about our involvement with the international organization and the international conference to be held in 2008 followed. Schumn moved and Hodge seconded that we pay the dues. Motion passed. The international conference will be held July 16-19 in Kansas City. The board will discuss in March the number of registrations that we will buy.

Keel discussed our webpage presence. It is lacking consistency between the two friends groups and is in need of some updating and work. The city’s web master reports to Lisa Patterson and is a person we should also work with. Josserand will chair a committee to get our webpages updated. It was also suggested that Jon Barta and his wife be contacted to represent Hiratsuka and that Frank Baron be contacted to possibly represent the Eutin side.

Josserand and Hodge gave a Board Vacancy Report regarding possible recommendations to the mayor for our vacancies. The board will be forwarding information to the mayor regarding our recommendation.

Schumm nominated Josserand as secretary. Hodge seconded. Motion passed. Josserand will take over from Hyler in March.

The Third Sister City committee consists of five members and will need to publicly post their meeting dates.

The Scholarship Fundraiser Committee reported that ways to collect money for the scholarships need to be expanded. Their recommendations are as follow:

Create alumni lists from the Hiratsuka and Eutin trips of the years and add them to our database for membership/donations.
Check for grants available that we could write. Tubbs will look into grants through city resources and report back.
Seek corporate sponsorship.
Create a yearly, recognizable fundraising event.

Meeting adjourned at 7:00.

Next meeting March 12, 2008.