CITY
COMMISSION
MEETING AGENDA
May 6, 2008 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 05/01/08)
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Updates:
05/06/08 @ 11:50 p.m.
- Added to Regular Agenda Item No. 8, a Budget Comparison Staff Memo from the 04/28/08 Budget Study Session.
- Added to calendar section, a notice of a public meeting titled “Creating the Kaw Valley Regional Food System: Economic Impact for Douglas County” presented by the Citizens for Responsible Planning on Saturday, May 31, 9:00 a.m. – 12:00 p.m. at the Douglas County 4-H Fairgrounds Extension Office.
05/02/08 @ 4:00 p.m.
- Added as Consent Agenda Item No. 4-d, the purchase of a Ford Crown Victoria Police Interceptor for the Police Department. Staff Memo
- Added memo from Vice Mayor Chestnut to Regular Agenda Item No. 8 – Sales Tax Options. Vice-Mayor Chestnut Memo & Attachment - Added 05/02/08
- Added to the Future Agendas Memo, Planning Commission minutes for the Creekstone rezonings and Preliminary Plat.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Saturday, May 10 as Sertoma
Bar-B-Q Cook-off Day.
2. Proclaim the week of May 11 – 17 as Police
Week and Thursday, May 15 as Peace Officers’ Memorial Day.
3. Proclaim the month of May as Mental
Health Month.
4. Proclaim the month of May as National
Historic Preservation Month.
B. CONSENT AGENDA:
NOTE: All matters
listed below on the Consent Agenda are considered under one motion and will be
enacted by one motion. There will be no
separate discussion on those items. If
discussion is desired, that item will be removed from the Consent Agenda and
will be considered separately.
1. Receive minutes from
various boards and commissions:
Citizen Advisory
Board meeting of 01/28/08
2. Approve all claims. The list of approved claims will be posted to
the agenda the day after the City Commission meeting.
3. Approve licenses
as recommended by the Department of Administrative Services.
4. Bid and purchase items:
a) Award bid for the HVAC system at the
b) Set bid date of June 3, 2008 for the West
Baldwin Creek Interceptor Sewer Utilities Project #CS0704. Staff
Memo & Attachments
c) Approve sale of surplus equipment from
the Utilities Department on Gov Deals. Staff
Memo
d) Approve purchase of a 2008 Ford Crown Victoria Police Interceptor from Shawnee Mission Ford for $21,783. Staff Memo - Added 05/02/08
5. Adopt
the following ordinance(s) on second and final reading:
a) Ordinance
No. 8262, authorizing the sale, possession, and consumption of alcoholic
beverages at Broken Arrow Park on May 10, 2008 for the Lawrence Sertoma BBQ
Cook-off and fundraiser.
b) Ordinance
No. 8246, amending Chapter V of the Code of the City of Lawrence 2008
Edition to revise requirements for plumbing vent systems and unvented gas
appliances.
c) Ordinance
No. 8251, rezoning approximately .907 acres (Z-01-01-08) from CS (Commercial
Strip) to IG (General Industrial). The
property is located in the 1300 block of
d) Ordinance
No. 8252, rezoning approximately .54
acres (Z-01-02-08) from RS10 (Single-Dwelling Residential) to IG (General
Industrial). The property is located in
the 1300 block of
e) Ordinance
No. 8264, allowing for the temporary sale, possession, and consumption of
alcoholic liquor on specified City property, related to the Wilco concert on
May 14, 2008.
f) Ordinance
No. 8263, establishing the maximum assessments for improvements to
6. Approve rezoning Z-03-08-08, a request to rezone a
tract of land approximately 140 acres for Bauer Brook Estates from A-1
(Suburban Home Residential) to RS-40 (Single-Dwelling Residential). (Initiated
by Planning Commission on 3/24/08) Staff
Report Map
of Area PC
Minutes Land
Use Map
7. Approve, subject to conditions and use
restrictions, PDP-03-03-08, a
revised Preliminary Development Plan for The Oread, located at
8. Authorize amendment to the Lawrence
Community Shelter’s 2008 Agreement for Use of City Funds, removing the fixed
amounts for bus passes and work clothing, allowing LCS to distribute the funds
as needed between the two categories. Staff
Memo & Attachments
9. Receive revised request for acquisition
of City parking spaces for the building at
C. CITY MANAGER’S REPORT: CM
Report
ADDRESSING THE COMMISSION: The public is allowed
to speak to any regular agenda item or give public comment after first being
recognized by the Mayor. Individuals are
asked to come to the microphone, sign in, and state their name and
address. Speakers should address all
comments/questions to the Commission.
D. REGULAR
AGENDA ITEMS:
1. Consider
request from Lawrence Arts Commission regarding modifications to Resolution No.
5966 and Resolution No. 5015. Staff
Report & Attachments
ACTION: Direct
staff as appropriate.
2. Receive Lawrence Community Shelter Annual
Report, as required by SUP-01-02-07. Staff
Memo & Attachments Annual
Report Commissioner
Chestnut Email of 04/24/07
ACTION: Receive
Annual Report. Direct staff as
appropriate.
3. Consider
adopting the 2008-2012 Consolidated Plan and the 2008 Action Plan and consider adopting
Resolution
No. 6768, authorizing the Mayor to execute agreements for the 2008 CDBG and
HOME programs and other such documents as may be required to be submitted to
the U.S. Department of Housing and Urban Development for such programs. Staff
Memo & Attachments
ACTION: Adopt the 2008-12 Consolidated Plan and
the 2008 Action Plan and adopt Resolution No. 6768, authorizing the Mayor to
execute agreements for the 2008 CDBG and HOME programs and other such documents
as may be required to be submitted to the U.S. Department of Housing and Urban
Development for such programs, if appropriate.
4. Consider request for Landmark
Designation, L-08-01-07, and
hold public hearing for consideration of placing the structure located at
ACTION: Conduct
public hearing and direct staff to draft an ordinance for landmark designation
for
5. Consider request for Landmark
Designation, L-09-02-07, and
hold public hearing for consideration of placing the structure located at
ACTION: Conduct
public hearing. Direct staff to draft an ordinance for landmark designation for
6. Consider
the following Traffic Safety Commission (TSC) Items: Staff
Memo
a) Consider approving the recommendation
from the TSC to establish a marked crosswalk together with pedestrian refuge
islands on
ACTION: Approve a marked crosswalk together with
pedestrian refuge islands on
b) Consider the recommendation from the TSC
to deny the request to establish stop signs at the four traffic booth entrances
on the Kansas University Campus. (TSC approved 4-3) The
TSC 03/03/08 Minutes - Item #5 Attachments
ACTION: Approve request to establish stop signs at the four traffic
booth entrances on the
c) Consider approving the recommendation
from the TSC to establish a mid-block marked crosswalk on
ACTION: Approve request to establish a mid-block marked crosswalk on
7. Consider candidate projects for the Federal-Aid Safety Program for fiscal years 2010 and 2011 and provide staff direction on which projects to submit. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
8. City Commission discussion and direction
on possible sales tax initiatives.
Previous Staff
Memo & Attachments (11/01/07)
ACTION: Direct
staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 05/02/08
G. COMMISSION ITEMS:
H. CALENDAR:
1. Establish possible date for
a study session with the Sustainability Advisory Board. Request
§
City Commission meetings
with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location:
City Commission Room, First Floor, City Hall.
§ There is a public meeting on May 31, 2008, 9:00 a.m. – 12:00 p.m. entitled “Creating the Kaw Valley Regional Food System: Economic Impact for Douglas County” presented by the Citizens for Responsible Planning. Location: Douglas County Fairgrounds Extension Office.
§
City Commission Study
Session, June 9, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget
§
City Commission Study
Session, July 14, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget.
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*City Commission meeting dates are in black bold
print
I. CURRENT VACANCIES –
BOARDS/COMMISSIONS:
Listed below are existing and upcoming
vacancies on City of
Three (3) positions, held by
Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for
reappointment to additional terms.
One (1) position, held by Jeff
Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an
additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver
has served two consecutive terms and is not eligible for reappointment to an
additional term
Douglas County Community Corrections
Advisory Board:
Two (2) positions, held by Lowe
and Amison, will expire 05/31/08. Neither one wishes to be reappointed to
additional terms.
One (1) vacancy (Board of
Directors) for the un-expired position held by Lisa Johnson, which expires
09/30/09.
Lawrence Douglas County Metropolitan
Planning Commission:
One (1) position, held by Harris,
will expire 05/31/08. Ms. Harris is eligible for reappointment to an additional
term.
One (1) position, held by Ron
Hurst, expires 04/30/08. Mr. Hurst does not wish to be reappointed to an
additional term.
One (1) position, held by Paul
Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is
not eligible for reappointment to an additional term.
This committee will help develop recommendations regarding the construction
of