Memorandum

City of Lawrence

Planning & Development Services

TO:	David L. Corliss, City Manager
FROM:	Sheila M. Stogsdill, Assistant Director
CC:	Scott McCullough, Director
Date:	May 1, 2008
RE:	Annual Report for SUP-01-02-07: Lawrence Community Shelter at 944 Kentucky/214 W. 10^th Street

Loring Henderson, Director of the Lawrence Community Shelter, has provided the attached annual report as required by the conditions of the Special Use Permit for the shelter. On April 17, 2007, the City Commission approved SUP-01-02-07 subject to the following conditions:

1. Within 45 days of SUP approval by the City Commission, LCS shall submit a signed Good Neighbor Agreement with signatures of the LCS staff and at least 15 neighbors.

Condition met – Agreement with 29 signatures provided on March 29, 2007.

2. If the shelter remains in its current location within three years (2010), the following items shall be submitted to the Planning Office prior to the three-year expiration date:

a. An application for SUP renewal.

b. Information supporting a new shelter location, including the viability of the new location, i.e. a funding plan.

Condition not applicable this year, however update letter provided on January 14, 2008. January 24, 2008 letter provided about hiring fundraising consultant and conducting planning study.

3. Submittal of an annual report to the Planning Office within the first calendar quarter of each year for the next three years. The report shall include a log of police calls (with type of call noted), a log of guests who obtain jobs and housing, numbers of guests who utilize the day and nighttime services, and an update on the on-going commitment to communicate with the surrounding neighborhood and to address concerns of neighbors.

Report (Attachments 1 – 4) delivered March 27, 2008. Presentation of report is scheduled for the May 6, 2008 City Commission meeting.

Attachment 1: 145 police calls; 60 ambulance/health calls

Attachment 2: Jobs/Housing Assistance (monthly/annual tally)

Attachment 3: Daytime/Nighttime guests (annual/daily totals)

Attachment 4: Summary of outreach efforts with surrounding neighbors and property owners

4. The addition of staff member(s) to meet guest, neighborhood, and public safety needs (refer to attached LCS report for specific staff recommendations). At a minimum, one half-time paid security guard, i.e. outside monitor, shall be hired. This new staff person shall be required to work a minimum of 20 hours per week. The maximum occupancy level shall not be exceeded with the addition of new staff members.

Part-time outside monitor hired prior to PC hearing on March 28, 2007.

5. A signed Site Plan Performance Agreement shall be submitted to the Planning Office.

Provided on August 10, 2007.

6. The site plan shall be revised to show the following changes:

a. Inclusion of a note which states that, if the shelter remains in its current location by renewal time in three years, the items in conditions #2a, #2b, and #3 shall be submitted (the specific items shall be detailed on the site plan).

b. Revision of the UPR expiration date to reflect the new SUP expiration date and replacement of “UPR” with “SUP”.

c. Revision of the zoning data to note that the site’s new zoning designation is RMO (Multi-Dwelling Residential-Office) District.

d. Revision of the staffing section to list the numbers of current day and nighttime staff, including both full and part-time staff. If staffing additions are approved as part of this SUP, these staff members shall be included as part of this new staff count.

e. Inclusion of the following note: “On February 15, 2007, the Historic Resources Commission approved the LCS Special Use Permit (DR-01-06-07), subject to conditions.”

f. Removal of the 18’ by 21’ by 10’4” metal canopy and picket fence, unless the City Commission grants an appeal of the Historic Resources Commission’s determination for this structure to be removed. (City Commission granted appeal, so the carport and fence may remain. If an alternative is secured and approved by HRC in the future, the site plan will need to be revised.)

g. Notation stating that the Good Neighbor Agreement and LCS policies shall be referred to for additional provisions governing the use and maintenance of the LCS property and neighborly behavior of the guests.