CITY
COMMISSION
MEETING AGENDA
December 18, 2007 – 5:30 p.m.
(Posted on webpage at 5:30 p.m. on 12/13/07)
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Updates:
12/18/07 @ 2:15 p.m.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for approximately 40 minutes to discuss non-elected personnel matters. The justification is to maintain confidentiality of personnel matters. The regular meeting will resume in the City Commission Room at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of University of Kansas Football team. This recognition will occur after players arrive after completing their regularly scheduled practice.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/27/07 and 12/04/07.
2. Receive minutes from various boards and commissions:
Lawrence Memorial Hospital Board meeting of 10/17/07
Planning Commission meeting of 10/22-24/07
Board of Zoning Appeals meeting of 11/01/07
Sustainability Advisory Board meetings of 10/10/07 and 11/14/07
3. Approve all claims (12/11/07 and 12/18/07). The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments (updated 12/18/07) as recommended by the Mayor.
6. Bid and purchase items:
a) Award the following bids for the sale of scrap and surplus equipment for the Utilities Department: Staff Memo
· Scrap copper and brass to Berry Heine for $3,146.00
· Obsolete water meters to Warren Enterprises for $27,523.00
· Obsolete desks to Hurrelbrink Recycling for $10.00
b) Award the following Comprehensive Housing Rehabilitation bids: Staff Memo
· 224 E 17th St. Terr: Award base bid to Penny Construction for $23,776.00.
· 931 Murrow Ct.: Award base bid to T & J Holdings for $24,340.00.
· 1645 Rhode Island: Award base bid to Penny Construction for $24,185.00.
· 2616 Mayfair Dr.: Award base bid + Alt#2 to Old Home Store, Inc. for $25,475.00.
c) Approve Change Order No. 1 (Final) in the amount of $83,303.18 for the 2007 Overlay and Curb Repair Program, Phase 2. Staff Memo & Attachments
d) Approve reimbursement to Dave Millstein of $25,128.15, or 75% of the installation costs of a sprinkler system at 803 Massachusetts (Casbah), pursuant to the 2007 Downtown Fire Sprinkler Incentive Program. Staff Memo
7. Adopt on second and final reading, Ordinance No. 8211, authorizing the codification of the general ordinances of the City.
8. Adopt the following resolution(s):
a) Resolution No. 6746, establishing U.S. Bank National Association as an official depository of the City of Lawrence. Staff Memo & Attachments
b) Resolution No. 6747, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. Staff Memo & Attachments
9. Approve extension of parking agreement with Sunflower Broadband to use City Lot 16 at the monthly rate of $10 per metered space for 43 spaces, for a total of $430 per month, until February 1, 2008. Staff Memo & Attachments
10. Authorize the City Manager to enter into an Engineering Services Agreement with HNTB in the amount of $48,088, for design engineering services related to Phase II waterline and sanitary sewer relocations on North Iowa Street due to the widening of I-70 interstate highway. Staff Memo
11. Authorize the Mayor to sign the Construction Administration Agreement with KDOT for Ohio Street Brick Restoration project, City Project No. 21-BS1-607(C), KDOT Project No. 23-TE-0303-01. Staff Memo Agreement
12. Receive report on Destination Management, Inc. organizational meeting. Report
13. Receive request from Douglas County concerning special assessments at East Hills Business Park; Refer to staff for a report. Request
14. Authorize the Mayor to sign a Subordination Agreement for Craig Nowatzke, 838 Oak. Staff Memo
15. Authorize the Mayor to sign a Subordination Agreement for Lori Phillips, 2104 Tennessee. Staff Memo
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider approving the Lawrence-Douglas County Health Department regulations for swimming pools and spas with 2007 amendments. Staff Memo & Attachments
ACTION: Approve the Lawrence-Douglas County Health Department Regulations for swimming pools and spas with 2007 amendments, if appropriate.
2. Consider staff recommendations regarding bid letting and use of incentives for the N. 2nd and Locust Street geometric improvements project. Staff Memo and Attachments
ACTION: Authorize February 2008 bid letting for the 2nd and Locust project; authorize staff to work with KDOT to shorten the construction schedule, including use of incentives up to $100,000.
3. Consider awarding the bid for Project 6CP-906 Stoneridge Drive Elevated Water Storage Tank to the low bidder, LandMark Structures, in the amount of $2,470,000.00 and authorize the City Manager to execute a contract agreement for the project. Staff Memo and Attachments
ACTION: Award the bid for Project 6CP-906 Stoneridge Drive Elevated Water Storage Tank to the low bidder, LandMark Structures, in the amount of $2,470,000.00 and authorize the City Manager to execute a contract agreement for the project, if appropriate.
4. Consider approval of SP-11-89-05, a site plan for Rylee Court Apartments, an apartment complex including 16 units and surface parking located on the south side of W. 23rd Street and west of Tennessee Street extended. Submitted by Paul Werner for First Management Inc., property owner of record. Site Plan Review Map of Area Site Plan
ACTION: Approve SP-11-89-08, site plan for Rylee Court Apartments, if appropriate.
5. Consider the following items related to the Revised Southern Development Plan:
a) Consider approval of the Revised Southern Development Plan. The draft plan was returned to the Planning Commission for further consideration by the Board of County Commissioners on October 8, 2007. (PC Item No. 12; approved 9-0 on 11/28/07) Staff Memo Addendum to Staff Memo Resolution No. 2007-08 Adopting Revised Plan City, County, & PC Minutes Approving Plan Correspondence PC Minutes
ACTION: Approve Revised Southern Development Plan, if appropriate.
b) Consider adopting on first reading joint City Ordinance No. 8220/County Resolution No. ____ regarding the Revised Southern Development Plan and CPA-2007-03, amending Horizon 2020, Chapter 14 Specific Plans, approved by the City Commission September 25, 2007.
ACTION: Adopt on first reading joint City Ordinance No. 8220/County Resolution No. ____, if appropriate.
6. Consider the following items related to The Exchange, an approximately 126-acre multi-dwelling residential development located at 31st Street and Ousdahl.
a) Consider approval of the requested annexation of approximately 52 acres for A-05-04-07 for The Exchange located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 9A; approved 7-1 on 6/27/07). Staff Report Map of Area PC Minutes
ACTION: Approve requested annexation (A-05-04-07) of 52 acres located at 31st and Ousdahl, and adopt on first reading, Ordinance No. 8217, providing for the annexation of approximately 52 acres, if appropriate.
b) Consider approval of the requested rezoning Z-10-24A-07, a request to rezone a tract of land approximately 6.673 acres, County A (Agriculture) to OS (Open Space). The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2A; approved 9-0 on 11/26/07). Staff Report Map of Area PC Minutes Correspondence
ACTION: Approve requested rezoning (Z-10-24A-07) of approximately 6.673 acres located at 31st and Ousdahl, from County A to OS and adopt on first reading, Ordinance No. 8215, providing for the rezoning of approximately 6.673 acres from County A to OS, if appropriate.
c) Consider approval of the requested rezoning Z-10-24B-07, a request to rezone a tract of land approximately 56.44 acres, from RS10 (Single-Dwelling Residential) and County A (Agriculture) to RM15 (Multi-Dwelling Residential). The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2B; approved 8-1 on 11/26/07). Staff Report Map of Area PC Minutes Correspondence
ACTION: Approve requested rezoning (Z-10-24B-07) of approximately 56.44 acres located at 31st and Ousdahl, from RS10 and County A to RM15 and adopt on first reading, Ordinance No. 8216, providing for the rezoning of approximately 56.44 acres from RS10 and County A to RM15, if appropriate.
d) Consider accepting dedication of easements and rights-of-way for PP-05-06-07, a revised Preliminary Plat for The Exchange addition, approximately 63.111 acres containing 3 lots and 1 tract. The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2C; approved 8-1 on 11/26/07) Staff Report Preliminary Plat Map Correspondence & Misc. Information
ACTION: Approve dedication of easements and rights-of-way for PP-05-06-07, if appropriate.
7. Consider initiating various items pertaining to beginning the adoption process for the Lawrence SmartCode: Staff Memo
a) Consider initiating CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15- Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence.
ACTION: Initiate CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15 – Place Making, if appropriate.
b) Consider initiating CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan.
ACTION: Initiate CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan, if appropriate.
c) Consider initiating TA-11-27-07, to adopt the Lawrence SmartCode.
ACTION: Initiate TA-11-27-07, adopting the Lawrence SmartCode, if appropriate.
8. Consider authorizing staff to issue a joint Request for Proposal for contracted transportation services for City and University of Kansas transit operations beyond 2008 on January 8, 2008. The City and University would be seeking a single price proposal to provide transit services under a combined contract. Staff Memo
ACTION: Authorize staff to issue a joint Request for Proposal for contracted transportation services for City and University of Kansas transit operations beyond 2008 on January 8, 2008, if appropriate.
9. Receive staff report concerning options for locating merged Planning and Development Services Department in Riverfront Mall. Staff Memo
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo - Updated 12/18/07
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Commission discussion and direction needed concerning third Tuesday change to Thursday morning meetings for 2008. 2008 Meeting Schedule
2. Establish date for City Commission study session with the Neighborhood Reources Advisory Committee for the week of January 14, 2008.
§ City Employee holiday luncheon, December 19, 11:30 – 1:00 p.m. Location: Community Building.
§ The City Commission meeting originally scheduled for December 20, 9:00 a.m. has been moved to December 18, 6:35 p.m.
§ City Commission Meeting, December 27, 9:00 a.m. This will be a bill paying/consent agenda meeting only. There will be no regular agenda items.
§ Chamber of Commerce Legislative Breakfast, January 8, 7:30 – 9:00 a.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Destination Management, Inc. meeting, January 10, 2008, 4:00 p.m. Location: City Commission Room.
§ Chamber of Commerce 2008 Annual Meeting, Friday, January 11, 6:00 p.m. Location: Liberty Hall and Eldridge Hotel.
§ City offices are closed January 21 in honor of Martin Luther King, Jr. Day.
§ League of Kansas Municipalities “City Hall Day at the Capitol,” Thursday, January 24, 9:30 a.m. – 1:00 p.m. Location: State Capitol Building in Topeka.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two (2) positions, held by Struckhoff and McClure, expire 12/31/07. Both are eligible for reappointment to an additional term. One (1) position, held by McKinley, expires 12/31/07. Mr. McKinley has served two consecutive terms and is not eligible for reappointment to an additional term. One (1) vacant position, held by Guinn, expires 12/31/09.
Community Commission on Homelessness:
Four (4) positions, held by Collinsworth, Monroe, Faubion, and Gouge, expire 12/31/07. All are eligible for reappointment to additional terms.
Community Development Grant Review Board:
Five (5) positions, held by Brown, Heckler, Jeltz, Unfred, and Braswell, expire 12/31/07. All are eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Six (6) positions, held by Derritt, Burgess, Luckey, Safadi, Ney, and Hubert, expire 11/30/07. All are eligible for reappointment to additional terms.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the un-expired position held by Nalbandian, which expires 09/30/08.
Parks & Recreation Advisory Board:
Two (2) positions, held by Penny and Spratt, expire 12/31/07. Mr. Penny and Ms. Spratt have both served two consecutive terms and are not eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Two (2) positions, held by Davis and Heckler, expire 12/31/07. Both are eligible for reappointment to additional terms.
Five (5) positions, held by Bjorge, Blackbird, Hodge, Kreicker, and Josserand, expire 12/31/07. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Three (3) vacancies for the un-expired positions held by Eoannou which expires 12/31/07, Craft which expires 12/31/07, and Stockett, which expires 12/31/09. Two (2) positions, held by Lehrman and Strecker, expire 12/31/07. Both are eligible for reappointment to additional terms.
Uniform Building Code Board of Appeals:
Three (3) positions, held by Stogsdill, Smalter, and Craft, expire 11/30/07. All are eligible for reappointment to additional terms. One (1) position, held by Queen, expires 11/30/07. Mr. Queen has served two consecutive terms and is not eligible for reappointment to an additional term.