City of Lawrence

Utilities Department 

MEMORANDUM

TO: David Corliss, City Manager

Cynthia Boecker, Assistant City Manager

                   Diane Stoddard, Assistant City Manager

FROM:         Philip Ciesielski, Asst. Utilities Director

CC:                        Dave Wagner, Utilities Director

Beth Frailey Krishtalka, Management Analyst

Mark Hegeman, Water Systems Manager

DATE:           December 13, 2007

RE:                  Stoneridge Drive Elevated Water Storage Tank Utilities Project #6CP-906

Award Bid

Please include the following item on the agenda for the December 18, 2007 City Commission meeting.

Award the Bid for Project 6CP-906 Stoneridge Drive Elevated Water Storage Tank to the low bidder, LandMark Structures in the amount of $2,470,000.00 and authorize the City Manager to execute a contract agreement for the project.

Project History:

The City owns property at 5600 W. 6^th Street (6^th Street and Stoneridge Drive) intended as a site for the construction of an elevated water storage tank. The 2003 Water Master Plan identified the West Hills Service Area as requiring additional storage volume to meet future water demands.

Additional water storage volume provided by the new tank will increase the reliability of water supply in the West Hills Service Area, ensure capacity for peak demands for future growth, and provide water storage for fire suppression.  Based on the recommendations in the 2003 Water Master Plan and additional system evaluations the construction of a 1.5 million gallon tank was recommended to provide additional distribution system storage and reduce pressure fluctuations during periods of peak demand.

Project Timeline: 

January 2007: City entered into a contract with Black & Veatch Corporation into a contract with Black & Veatch Corporation for engineering services related to design and construction of a new storage tank.

May 2007:  Black & Veatch submitted the Design Memorandum to KDHE for review and submitted Notice of Proposed Construction to FAA.

October 2007: Black & Veatch finalized bidding documents and the City Commission adopted Resolution #6743 authorizing that bonds be issued to construct the project.

City Commission were updated on the status of the project and the proposed construction materials and style of tank (see attached image) as part of the October 9, 2007 City Manager’s report.

November 2007: During the November 6, 2007 City Commission meeting a bid date of December 11, 2007 was set for the project.

Project Status:   The bid opening is complete.  The following bids were received from two contractors;

Chicago Bridge & Iron          $2,872,000.00

LandMark Structures            $2,470,000.00

Engineer’s Estimate             $3,101,000.00

Attached to this memo is a recommendation from Black & Veatch Engineering to award the project to the low bidder LandMark Structures.  The Utility Department staff is in agreement with the recommendation. 

We anticipate the following schedule for the remainder of the project:

December 2007:       Award construction contract.

June 2009:              Substantial construction completion.

This schedule is contingent upon the contract execution, receipt of the permits and weather conditions during the construction period.

Project Funding.  Funding for the construction will come from the Utility Department Capital Improvement Project bonded construction fund.

Action Request.  The Utilities Department is seeking approval from the City Commission to award the Stoneridge Drive Elevated Water Storage Tank Utilities Project #6CP-906 to the low bidder, LandMark Structures, in the amount of $2,470,000.00 and authorize the City Manager to execute a contract agreement for the project.

Thank you for your assistance.  Please advise if you have any questions.