CITY
COMMISSION
MEETING AGENDA
December 11, 2007 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 12/06/07)
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Updates:
12/10/07 @ 3:00 p.m.:
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/27/07.
2. Receive minutes from various boards and commissions:
Lawrence Memorial Hospital Board meeting of 10/17/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award the following bids for the sale of scrap and surplus equipment for the Utilities Department: Staff Memo
· Scrap copper and brass to Berry Heine for $3,146.00
· Obsolete water meters to Warren Enterprises for $27,523.00
· Obsolete desks to Hurrelbrink Recycling for $10.00
b) Approve Change Order No. 1 (Final) in the amount of $83,303.18 for the 2007 Overlay and Curb Repair Program, Phase 2. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 8211, authorizing the codification of the general ordinances of the City.
8. Adopt the following resolution(s):
a) Resolution No. 6746, establishing U.S. Bank National Association as an official depository of the City of Lawrence. Staff Memo & Attachments
b) Resolution No. 6747, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. Staff Memo & Attachments
9. Approve extension of parking agreement with Sunflower Broadband to use City Lot 16 at the monthly rate of $10 per metered space for 43 spaces, for a total of $430 per month, until February 1, 2008. Staff Memo & Attachments
10. Authorize staff to advertise a Request for Proposals (RFP) for design and construction phase engineering services for the Kaw Water Treatment Plant Disinfection Conversion from chlorine gas to sodium hypochlorite liquid. Staff Memo
11. Authorize the City Manager to enter into an Engineering Services Agreement with HNTB, in the amount of $48,088, for design engineering services related to Phase II waterline and sanitary sewer relocations on North Iowa Street due to the widening of I-70 interstate highway. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of all 8’ utility easements running along the side and rear lines of Lots 1, 2, 15, 16, and 17 in Block 4, West Hills Addition, except the south and east lines of Lot 15, the south line of Lot 2, and the south 4’ of the east 4’ of Lot 16, as requested by Robert Lewis, Jerry Nossaman, and Scott Watson. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2. Consider approval of SP-11-89-05, a site plan for Rylee Court Apartments, an apartment complex including 16 units and surface parking located on the south side of W. 23rd Street and west of Tennessee Street extended. Submitted by Paul Werner for First Management Inc., property owner of record. Site Plan Review Map of Area Site Plan
ACTION: Approve SP-11-89-08, site plan for Rylee Court Apartments, if appropriate.
3. Consider approval of the Revised Southern Development Plan. The draft plan was returned to the Planning Commission for further consideration by the Board of County Commissioners on October 8, 2007. (PC Item No. 12; approved 9-0 on 11/28/07) Staff Memo Addendum to Staff Memo Resolution No. 2007-08 Adopting Revised Plan City, County, & PC Minutes Approving Plan Correspondence PC Minutes
ACTION: Approve Revised Southern Development Plan, if appropriate.
4. Consider the following items related to The Exchange, an approximately 126-acre multi-dwelling residential development located at 31st Street and Ousdahl.
a) Consider approval of the requested annexation of approximately 52 acres for A-05-04-07 for The Exchange located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 9A; approved 7-1 on 6/27/07). Staff Report Map of Area PC Minutes
ACTION: Approve requested annexation (A-05-04-07) of 52 acres located at 31st and Ousdahl, and adopt on first reading, Ordinance No. 8217 (corrected), providing for the annexation of approximately 52 acres, if appropriate.
b) Consider approval of the requested rezoning Z-10-24A-07, a request to rezone a tract of land approximately 6.673 acres, County A (Agriculture) to OS (Open Space). The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2A; approved 9-0 on 11/26/07). Staff Report Map of Area PC Minutes Correspondence
ACTION: Approve requested rezoning (Z-10-24A-07) of approximately 6.673 acres located at 31st and Ousdahl, from County A to OS and adopt on first reading, Ordinance No. 8215 (corrected), providing for the rezoning of approximately 6.673 acres from County A to OS, if appropriate.
c) Consider approval of the requested rezoning Z-10-24B-07, a request to rezone a tract of land approximately 56.44 acres, from RS10 (Single-Dwelling Residential) and County A (Agriculture) to RM15 (Multi-Dwelling Residential). The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2B; approved 8-1 on 11/26/07). Staff Report Map of Area PC Minutes Correspondence
ACTION: Approve requested rezoning (Z-10-24B-07) of approximately 56.44 acres located at 31st and Ousdahl, from RS10 and County A to RM15 and adopt on first reading, Ordinance No. 8216 (corrected), providing for the rezoning of approximately 56.44 acres from RS10 and County A to RM15, if appropriate.
d) Consider accepting dedication of easements and rights-of-way for PP-05-06-07, a revised Preliminary Plat for The Exchange addition, approximately 63.111 acres containing 3 lots and 1 tract. The property is located at 31st and Ousdahl. Submitted by Michael Berry, P.E. Professional Engineering Consultants, for RA & JG Limited Company property owner of record. (PC Item No. 2C; approved 8-1 on 11/26/07) Staff Report Preliminary Development Plan Correspondence & Misc. Information
ACTION: Approve dedication of easements and rights-of-way for PP-05-06-07, if appropriate.
5. Consider initiating various items pertaining to beginning the adoption process for the Lawrence SmartCode: Staff Memo
a) Consider initiating CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15- Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence.
ACTION: Initiate CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15 – Place Making, if appropriate.
b) Consider initiating CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan.
ACTION: Initiate CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan, if appropriate.
c) Consider initiating TA-11-27-07, to adopt the Lawrence SmartCode.
ACTION: Initiate TA-11-27-07, adopting the Lawrence SmartCode, if appropriate.
The City Commission may defer the following items until a future agenda
depending upon the remaining time available for this meeting.
6. Consider
authorizing the Mayor to sign a letter of support for a long-term lease for the
Wakarusa Music Festival. Draft
Letter Chief
Olin Staff Memo
AGENDA ITEM REMOVED AS THE LETTER IS NO LONGER NEEDED.
ACTION: Authorize
the Mayor to sign letter, if appropriate.
7. Receive status report regarding the timing and scope of sanitary sewer projects, and consider the following items: Staff Memo & Attachments
a) Consider authorizing staff to advertise a Request for Proposals (RFP) for engineering services to review the scope and timing of the Wakarusa Water Reclamation Facility and perform a watershed sewer service plan. Staff Memo
ACTION: Authorize staff to advertise a Request for Proposals (RFP for engineering services to review the scope and timing of the Wakarusa Water Reclamation Facility and perform a watershed sewer service plan, if appropriate.
b) Consider authorizing staff to negotiate a Construction Management Agreement with Burns & McDonnell for the expansion of the wet weather storage capacity at Pump Station 09 (Four Seasons). Staff Memo
ACTION: Authorize staff to negotiate a Construction Management Agreement with Burns & McDonnell for the expansion of the wet weather storage capacity at Pump Station 09 (Four Seasons), if appropriate.
c) Consider authorizing the City Manager to enter into an Engineering Services Agreement with Professional Engineering Consultants, in the amount of $285,680, for completion of the design and construction phase services for the West Baldwin Creek Interceptor Sewer and initiation of condemnation proceedings, if appropriate. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into an Engineering Services Agreement with Professional Engineering Consultants, in the amount of $285,680, for completion of the design and construction phase services for the West Baldwin Creek Interceptor Sewer and initiation of condemnation proceedings, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Commission discussion and direction needed concerning third Tuesday change to Thursday morning meetings for 2008. 2008 Meeting Schedule
§ City Employee holiday luncheon, December 19, 11:30 – 1:00 p.m. Location: Community Building.
§ The City Commission meeting originally scheduled for December 20, 9:00 a.m. has been moved to December 18, 6:35 p.m.
§ City Commission Meeting, December 27, 9:00 a.m. TENTATIVE. This will be a bill paying/consent agenda meeting only. There will be no regular agenda items.
§ Chamber of Commerce Legislative Breakfast, January 8, 7:30 – 9:00 a.m. Location: Eldridge Hotel, Crystal Ballroom
§ Chamber of Commerce 2008 Annual Meeting, Friday, January 11, 6:00 p.m. Location: Liberty Hall and Eldridge Hotel.
§ City offices are closed January 21 in honor of Martin Luther King, Jr. Day.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two (2) positions, held by Struckhoff and McClure, expire 12/31/07. Both are eligible for reappointment to an additional term. One (1) position, held by McKinley, expires 12/31/07. Mr. McKinley has served two consecutive terms and is not eligible for reappointment to an additional term. One (1) vacant position, held by Guinn, expires 12/31/09.
Community Commission on Homelessness:
Four (4) positions, held by Collinsworth, Monroe, Faubion, and Gouge, expire 12/31/07. All are eligible for reappointment to additional terms.
Community Development Grant Review Board:
Five (5) positions, held by Brown, Heckler, Jeltz, Unfred, and Braswell, expire 12/31/07. All are eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Six (6) positions, held by Derritt, Burgess, Luckey, Safadi, Ney, and Hubert, expire 11/30/07. All are eligible for reappointment to additional terms.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the un-expired position held by Nalbandian, which expires 09/30/08.
Parks & Recreation Advisory Board:
Two (2) positions, held by Penny and Spratt, expire 12/31/07. Mr. Penny and Ms. Spratt have both served two consecutive terms and are not eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Two (2) positions, held by Davis and Heckler, expire 12/31/07. Both are eligible for reappointment to additional terms.
Five (5) positions, held by Bjorge, Blackbird, Hodge, Kreicker, and Josserand, expire 12/31/07. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Three (3) vacancies for the un-expired positions held by Eoannou which expires 12/31/07, Craft which expires 12/31/07, and Stockett, which expires 12/31/09. Two (2) positions, held by Lehrman and Strecker, expire 12/31/07. Both are eligible for reappointment to additional terms.
Uniform Building Code Board of Appeals:
Three (3) positions, held by Stogsdill, Smalter, and Craft, expire 11/30/07. All are eligible for reappointment to additional terms. One (1) position, held by Queen, expires 11/30/07. Mr. Queen has served two consecutive terms and is not eligible for reappointment to an additional term.