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CITY COMMISSION

MEETING AGENDA

October 2, 2007 – 5:00 p.m.

(Posted on webpage at 5:00 p.m. on 09/27/07)

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Updates:

10/02/07 @ 1:00 p.m.

Added staff memo regarding mechanical systems amendment to adoption of International Codes to Consent Agenda Item No. 7-b.

10/01/07 @ 4:30 p.m.:

Added K-10 Smart Corridor PowerPoint presentation to Regular Agenda Item No. 1.

A. EXECUTIVE SESSION:

1. Consider motion to recess into executive session for the purposes of consultation with attorneys for the City on matters deemed privileged under attorney-client relationship. The justification for the executive session is to keep matters confidential at this time.

ACTION: Approve motion if appropriate.

After a short break, the City Commission meeting will resume at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Introduction of Lawrence’s Sister City, Eutin, Germany high school delegation.

2. Proclaim October 7 – 13 as Kansas Family and Community Education Week.

3. Proclaim the month of October as Domestic Violence Awareness Month.

4. Proclaim the month of October as Disability Employment Awareness Month.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/20/07.

2. Receive minutes from various boards and commissions:

Board of Plumbers & Pipe Fitters meeting of 08/14/07

Planning Commission meeting of 08/27 – 29/07

Hospital Board meeting of 08/15/07

Convention & Visitors Bureau meeting of 08/22/07

Mental Health Board meeting of 08/28/07

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve sale of surplus equipment and vehicles on Gov Deals. Staff Memo

b) Authorize the City Manager to sign a change order for the Alvamar Area Sanitary Sewer Improvement Project for $44,770.36. Staff Memo & Attachments

c) Authorize the City Manager to enter into an engineering services agreement with Burns & McDonnell/BG Consultants, Inc., for $355,000 for modifications to Pump Station No. 5 (East Hills Business Park) and the associated force main. Staff Memo & Attachments

d) Award bid for the North Iowa Sanitary Sewer Relocation – Phase I to Nowak Construction Company, Inc., for $70,281.40 and authorize the City Manager to execute a contract agreement for the project. Staff Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8136, establishing the maximum assessments for the construction of Stoneridge Drive from 6^th Street south approximately 630 feet, to include street, storm sewer, waterline improvements

b) Ordinance No. 8180, adopting by reference an amended Chapter V of the City Code. Staff Memo & Attachments Summary of Fire Code Changes Jurisdictions Moving to I-Codes Home Builders Association Letter Staff Memo - Added 10/02/07

c) Ordinance No. 8055, adopting the International Fire Code, 2006 Edition

d) Ordinance No. 8159, providing for a Special Use Permit SP-07-06-07 to allow for KU Boathouse and dock facility as active recreation within the Open Space zoning district for certain property located at Burcham Park, if appropriate.

e) Ordinance No. 8160/County Resolution No. ____, amending Horizon 2020, Chapter Specific Plans.

f) City Ordinance No. 8097/County Resolution No. ____, replacing Chapter Seven – Industrial and Employment Related Land Use in Horizon 2020 with a revised Chapter 7 entitled “Chapter 7 – Industrial and Employment Related Land Use in Horizon 2020, CPA-2004-02 Edition”

8. Authorize City Manager to sign license agreement with Jeffery and Lina Nus, 1032 Rogers Place, to place a privacy fence in the right-of-way along Harvard Road. Staff Memo & Attachments

9. Authorize the City Manager to sign a memorandum of understanding with Douglas County Senior Services, Incorporated for the "Safe Winter Sidewalks" pilot program that will coordinate volunteers to shovel walkways for seniors and individuals with disabilities. Staff Memo & Attachments

D. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Presentation from K-10 Corridor Association. Presentation added 10/01/07.

ACTION: Receive presentation.

2. Conduct public hearing for the dilapidated structure at 1230 New York Street. Consider adopting Resolution No. 6742, declaring the structure unsafe and dangerous and ordering it to be repaired or removed within a specified time. Failure of the owner to comply will result in the City contracting to have said structure removed. Staff Memo & Attachments

ACTION: Conduct public hearing. Adopt Resolution No. 6742, declaring the structure at 1230 New York Street unsafe and dangerous and order it to be repaired or removed within a specified time, if appropriate.

3. Consider the following items related to the Wakarusa Water Reclamation Facility:

a) Consider approving the requested annexation of approximately 536.88 acres for A-04-02-07 located at N 1175 Road & E 1600 Road. Submitted by Bartlett & West Engineers, for the City of Lawrence, property owner of record. (PC Item No. 8A; approved 10-0 on 5/23/07) Staff Report Map of Area PC Minutes Annexation findings

ACTION: Approve annexation A-04-02-07 and adopt on first reading, Ordinance No. 8181, an ordinance providing for the annexation (A-04-02-07) of approximately 536.88 acres, if appropriate.

b) Consider accepting the dedication of easements and rights-of-way for PP-04-04-07, a Preliminary Plat for the City of Lawrence Water Reclamation Facility, approximately 536.88 acres, located at N 1175 Road & E 1600 Road. Submitted by Bartlett & West Engineers, for the City of Lawrence, property owner of record. (PC Item No. 8D; approved 10-0 on 5/23/07) Staff Report Plans PC Minutes

ACTION: Accept dedication of easements and rights of way for PP-04-04-07, if appropriate.

c) Consider approving the requested rezoning for Z-04-04-07, a request to rezone a tract of land approximately 536.88 acres, from A (Agriculture) and V-C (Valley Channel) to GPI (General Public and Institutional). The property is located at N 1175 Road & E 1600 Road. Submitted by Bartlett & West Engineers, for the City of Lawrence, property owner of record. (PC Item No. 8B; approved 9-1 on 5/23/07). Staff Report PC Minutes Protest Petitions Protest Petition Calculation

ACTION: Approve rezoning, Z-04-04-07, and adopt on first reading, Ordinance No. 8182, an ordinance providing for the rezoning (Z-04-04-07) of approximately 536.88 acres from A (Agriculture) and V-C (Valley Channel) to GPI (General Public and Institutional), if appropriate. (Valid protest petition has been filed. Approval requires a 4-1 supermajority vote.)

d) Consider approving a Special Use Permit, SUP-04-04-07, for the City of Lawrence Water Reclamation Facility, located at N 1175 Road & E 1600 Road. Submitted by Bartlett & West Engineers, for the City of Lawrence, property owner of record. (PC Item No. 8C; approved 10-0 on 5/23/07) (Valid protest petition has been filed. Approval requires a 4-1 supermajority vote.) Staff Report PC Minutes Plan Protest Petitions Protest Petition Calculation

ACTION: Approve SUP-04-04-07, and adopt on first reading, Ordinance No. 8183, an ordinance providing for a Special Use Permit (SUP-04-04-07) for the City of Lawrence Water Reclamation Facility, located at N 1175 Road & E 1600 Road.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Establish possible date(s) to meet with Oread Neighborhood Association.

§ City Commission meeting, Thursday, October 18, 9:00 a.m.

§ City of Lawrence United Way Picnic, October 24, 11:30 a.m. – 1:30 p.m., Community Building.

§ Joint City/County/USD Study Session scheduled for October 29, 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts.

§ Commission Meeting scheduled for Tuesday, October 30 has been cancelled due to the fifth Tuesday of the month.

§ City Commission Study Session, Thursday, November 1, 9:00 a.m. at Prairie Park Nature Center, 2730 Harper Street. Topic: 31^st Street Study.

§ City Commission meets with Lawrence Memorial Hospital Board of Directors, Thursday, November 1, 12:00 p.m. at Lawrence Memorial Hospital.

§ City Commission meeting, Tuesday, November 20, 9:00 a.m.

§ City offices closed November 22 – 23 in observance of the Thanksgiving holiday.

§ City Commission meeting, Thursday, December 20, 9:00 a.m.

§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

One (1) vacancy for the un-expired position held by David Downing, which expires 05/31/08.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.