CITY
COMMISSION
MEETING AGENDA
May 9, 2006 - 6:35 p.m.
(Posted on webpage at 6:15 p.m. on 05/04/06
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Updates:
05/08/06 @ 5:00 p.m. – The following items were added to the agenda:
- Consent Agenda Item No. 14, authorizing the Mayor to execute an agreement with an executive search firm to assist with the City Manager recruitment, has been deferred for one week to allow for sufficient time to complete the review process.
- Regular Agenda Item No. 3 – correspondence from Jane Eldredge, Barber Emerson, LC.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 7 – 13, 2006 as “ Building Safety Week.”
2. Proclaim the week of May 9 – 15, 2006 as “Police Week” and Monday, May 15, 2006 as “Peace Officers’ Memorial Day.”
3. Proclaim Saturday, May 13 as “Sertoma Bar-B-Q Cook-Off Day.”
4. Proclaim April 29, 2006 – November 11, 2006 as the “Downtown Lawrence Farmers’ Market Season.”
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/25/06.
2. Receive minutes from various boards and commissions:
Lawrence-Douglas County Housing Authority meeting of 03/27/06
Building Code Board of Appeals meetings of 01/19/06 and 03/30/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Set bid date of May 23, 2006 for Project No. 12-SR5-306(C), 2006 Overlay and Curb Repair Program, Phase 3.
b) Set bid date of May 16, 2006 for runway improvements at the Lawrence Municipal Airport.
c) Award bid for the 2006 root control program to Duke’s Root Control, Inc., for various amounts as described in the staff memo. Staff Memo & Attachments
d) Award Comprehensive Housing Rehabilitation bid for 1514 Wedgewood Dr. to Penny Construction, Inc. for $22,300. Bid Memo
e) Award Project No. 35-GI2-603(BD), City Bid No. B06025, Kasold Drive and Peterson Road, Traffic Signal Improvements, to Wildcat Concrete Services, Inc. in the amount of $112,800. Bid Memo & Attachment
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 7998 (A-02-01-06) Annexation of approximately 97 acres of land south of K-10 Highway and east of E. 900 Road. The area is known as Sesquicentennial Park. This action was initiated by the Lawrence City Commission on February 7, 2006. The City of Lawrence leases the ground from the US Army Corp of Engineers. (Item No. 3; PC approved 10-0 on 4/17/06, City Commission authorized on 5/2/06.) Map
b) Ordinance No. 7988, amending chapter 5, Articles 4, 6, 11, 12, and 13 of the Code of the City of Lawrence, Kansas and it pertains to the contractor licensing program. Staff Memo
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7996, allowing possession and consumption of alcoholic beverages on certain city property pursuant to Ole’ Tapas Sidewalk Dining License.
b) Ordinance No. 7997, authorizing the sale, consumption, and possession of alcoholic beverages at Broken Arrow Park on Friday, May 12th and Saturday, May 13th for the Lawrence Sertoma BBQ Cook-off Fundraiser.
9. Adopt the following resolution(s):
a) Resolution No 6651, establishing a public hearing date of June 13, 2006 for the improvement of Overland Drive from Queens Road, west to Stoneridge Drive. Map
10. Adopt findings of fact; approve rezoning and annexation requests; authorize drafting of ordinances for placement on future agenda:
a) Z-02-03-06: A request to rezone a tract of land approximately .26 acres from M-2 to C-4. The property is generally described as being located east of Delaware Street, south of Garfield Street (827 Garfield Street). Initiated by the City Commission on 2/14/06 following approval of the Burroughs Creek Corridor Plan. (Item No. 13; PC approved 10-0 on 4/19/06.) Staff Report Planning Dept. Map PC Minutes
b) Z-02-04-06: A request to rezone a tract of land approximately .34 acres from M-2 to RS-2. The property is generally described as being located along Garfield Street, east of Delaware Street (824 Garfield & property abutting 827 Garfield Street to the southeast). Initiated by the City Commission on 2/14/06 following approval of the Burroughs Creek Corridor Plan. (Item No. 14; PC approved 10-0.) Staff Report Planning Dept. Map PC Minutes
11. Authorize the Mayor to sign a Release of Mortgage for the following:
a) Alice Vantuyl, 325 Clayton Ct. Staff Memo
b) Joshua and Heather Stein, 2825 Fenwick and Elizabeth Dumortier, 1229 Laura Staff Memo
12. Authorize the City Manager to enter into an agreement with Springsted, for on-going services as a Financial Advisor. Staff Memo & Attachments
13. Authorize the City Manager to enter into a license agreement with Phillip and Rachel Rademacher, 515 Rockledge Road, for the use of City street right-of-way. Staff Memo & License Agreement Exhibit A
14. Authorize the Director of Administrative Services to execute an agreement with an executive search firm to assist with the City Manager recruitment. Note: a memo from the Mayor with the recommended search firm and proposed costs will be posted no later than Monday, May 8th at 5:00 p.m. This item is deferred for one week to allow for sufficient time to complete the review process and will be on the 05/16/06 City Commission meeting agenda.
15. Authorize the City Manager to enter into a contract with ADG for $177,100 for engineering services for runway improvements at the Lawrence Municipal Airport. Staff Memo
16. Authorize the City Manager to enter into a design/build services contract with the Burns & McDonnell/Garney LLC joint venture in the amount of $1,846,680 for modifications to PS-16 in accordance with recommendations in the 2003 Wastewater Master Plan. Staff Memo & Attachment
17. The Utilities Department seeks approval from the City Commission to negotiate an Engineering Services Agreement with Black & Veatch to design modifications to the anaerobic digester process at the Kaw Wastewater Treatment Plant. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive City staff reports concerning the use of the Harper Street water tower site for support of telecommunications equipment. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
2. Consider whether to include bike lanes on Naismith Drive (northbound) when it is overlaid this summer. Staff Memo & Attachment
ACTION: Direct staff as appropriate.
3. Consider adopting findings of fact, approving rezoning and annexation requests, and authorize drafting of ordinance for placement on a future agenda for the following: Jane Eldredge Correspondence - added 05/08/06
a) A-01-02-05: Annexation request for approximately 17.52 acres, located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, and Tanglewood, LC, property owners of record. Staff Report Map of Area PC Minutes Correspondence
b) Z-03-05-06: A request to rezone a tract of land approximately 45.31 acres from A (Agriculture) District to PCD-2 (Planned Commercial Development) District. The property is generally described as being located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, Tanglewood, LC, Kentucky Place, LC, JDS Kansas, LC, Venture Properties Inc., TAT Land Holding Company, LC, and Safe Harbourt EAT-V, LLC, property owners of record. (PC Item No. 12A; PC approved 9-1 on 4/17/06.) Staff Report Planning Dept. Maps PC Minutes Correspondence Preliminary Plat Staff Report Plat Plan
c) Z-03-06-06: A request to rezone a tract of land approximately 31.12 acres from A (Agriculture) District to RO-1A (Residence-Office) District. The property is generally described as being located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, Tanglewood, LC, Kentucky Place, LC, JDS Kansas, LC, Venture Properties Inc., TAT Land Holding Company, LC, and Safe Harbourt EAT-V, LLC, property owners of record. (PC Item No. 12B; PC approved 8-2 on 4/17/06.) Staff Report Planning Dept. Maps PC Minutes Correspondence Preliminary Plat Staff Report Plat Plan
d) Z-01-10-05: A request to rezone a tract of land approximately 25.82 acres from A (Agriculture) District to RS-2 (Single-Family Residential) District. The property is generally described as being located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, Tanglewood, LC, Kentucky Place, LC, JDS Kansas, LC, Venture Properties Inc., TAT Land Holding Company, LC, and Safe Harbourt EAT-V, LLC, property owners of record. (PC Item No. 12C; PC approved 10-0 on 4/17/06.) Staff Report Planning Dept. Maps PC Minutes Correspondence Preliminary Plat Staff Report Plat Plan
e) Z-01-11-05: A request to rezone a tract of land approximately 7.63 acres from A (Agriculture) District to RM-D (Duplex Residential) District. The property is generally described as being located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, Tanglewood, LC, Kentucky Place, LC, JDS Kansas, LC, Venture Properties Inc., TAT Land Holding Company, LC, and Safe Harbourt EAT-V, LLC, property owners of record. (PC Item No. 12D; PC approved 10-0 on 4/17/06.) Staff Report Planning Dept. Maps PC Minutes Correspondence Preliminary Plat Staff Report Plat Plan
f) Z-01-12-05: A request to rezone a tract of land approximately 12.77 acres from A (Agriculture) District to RM-2 (Multiple-Family Residential) District. The property is generally described as being located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Kentucky Place, LC, JDS Kansas, LC, Venture Properties Inc., TAT Land Holding Company, LC, and Safe Harbour EAT-V, LLC, property owners of record. (PC Item No. 12E; PC approved 7-3 on 4/17/06.) Staff Report Planning Dept. Maps PC Minutes Correspondence Preliminary Plat Staff Report Plat Plan
ACTION: Adopt findings of fact, approve rezoning and annexation requests, and authorize drafting of ordinances for placement on a future agenda, if appropriate.
4. Receive staff memorandum concerning current long-range planning issues and workplan. Consider directing staff to distribute request for proposals for consultant services for the Southeast Area plan. Staff Memo & Attachments
ACTION: Direct staff, as appropriate.
E. PUBLIC COMMENT
D. REGULAR AGENDA (cont’d):
5. Consider motion to recess into executive session for 30 minutes the purpose of discussion of matters relating to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time.
ACTION: Adopt motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish a time for the May 23, 2006 City Commission meeting. The meeting will consist of Consent Agenda items only. City bills and bids need to be approved at this meeting. Time of meeting will be at the convenience of the Commissioners. (Some Commissioners will be participating by telephone conference call.)
REMINDERS:
§ City Commission Study Session with Mark Funkhouser, City of Kansas City, MO Auditor from 9:00 – 10:00 and with Mike Floberg, ITS Engineer at KDOT – 10:00 – 11:00 a.m. Location: City Commission Room, First Floor, City Hall.
§ Commissioners will meet with various department heads regarding the 2007 Budget on May 16 (2:00 – 4:00), May 17 (2:00 – 4:00), and May 18 (9:00 – 10:30). Location: City Commission Room, First Floor, City Hall.
§ There is a budget study session scheduled for Thursday, May 18, 10:30 a.m. – 12:00 p.m. Location: City Commission Room, First Floor, City Hall.
§ City offices will be closed on Monday, May 29 in observance of Memorial Day.
§ The Commission meeting scheduled for Tuesday, May 30, has been cancelled, due to it being the fifth Tuesday.
GOALS: Goals Document
May 2006 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 June 2006 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.
There is one current vacancy on this board.
Lawrence Public Library Board:
One (1) vacancy for the position held by Craig Penzler, that expired 04/30/06.
Mechanical Code Board of Appeals:
One (1) vacancy for the position held by Lynn Barrington that expired 03/31/06.
Special Alcohol Fund Advisory Board:
Two (2) positions, held by Donna Osness and Debra Warren, expires 04/30/06. Ms. Osness and Ms. Warren are eligible for reappointment to additional terms.
One (1) position held by Caleb Morse will become vacant 04/30/06.