CITY
COMMISSION
MEETING AGENDA
February 28, 2006 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 02/23/06)
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Updates:
02/27/06 @4:00 p.m., the following updates were added:
§ Staff Memo was added to Regular Agenda Item No. 1 – Site Plan for Lake Pointe Villas.
§ Correspondence from Dickie Heckler regarding the marijuana ordinance was added to Regular Agenda Item No. 4.
§ Correspondence from Downtown Lawrence, Inc. regarding downtown Lawrence beautification was added to Regular Agenda Item No. 5.
02/24/06 @ 5:00 p.m., the following updates were added:
§ Appointees to the Housing Needs Task Force as recommended by the Mayor has been added to Regular Agenda Item No. 2.
§ Amended Draft take home vehicle policy to Regular Agenda Item No. 7.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/14/06.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 02/06/06
Hospital Board meeting of 01/18/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting. Claims
4. Approve licenses as recommended by the Department of Administrative Services. License Memo
5. Approve appointments as recommended by the Mayor. Appointment Memo
6. Bid and purchase items:
a) Award Project No. 8-SR2-206(C), 2006 Crack Seal Program - Street Improvements, to Vance Brothers, Inc. for $452,500. Bid Memo
7. Adopt the following ordinance(s) on first reading:
a) Approve Ordinance No. 7980, amending city code provisions governing cereal malt beverage licenses to comply with state law. Staff Memo
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 7978, establishing City policy on maintenance of sidewalk and retaining wall along Kasold Drive.
9. Receive Traffic Safety Commission recommendation to construct traffic calming devices on 13th Street between Connecticut Street and Haskell Avenue. Refer request to 2007 budget consideration process. Unfunded Devices Misc. Attachments TSC Minutes - Item #2
10. Approve the donation of the 1995 Ford Ambulance (City Unit 682) to Lecompton Fire Department. Douglas County has authorized the donation pursuant to the City/County Fire and Medical Department cooperation agreement. Staff Memo
11. Receive offer from Mike Elwell to purchase approximately 1.1 acres of city property adjacent to the First Serve Tennis complex, 5200 Clinton Parkway, for $26,000. Authorize staff to prepare contract for sale for final commission approval. UPR Requirements
12. Authorize the City Manager to execute a cooperation agreement with the University of Kansas to allow the University to purchase five (5) buses for their park and ride system. The purchase will receive partial reimbursement from the Kansas Department of Transportation with Federal Transit Administration funds. There is no City financial participation in the acquisition; however, because the City is the local designated representative for FTA funds, the City can serve as the conduit and administrator of the acquisition. Staff Memo
13. Approve the bid from Athco Vendor #69 for a Fair Play LED Baseball Scoreboard with wireless control system for $17,260. There is no City financial participation in the acquisition, however, because the funds for this purchase have been donated and the City is serving as the conduit and to insure the equipment is installed properly. Staff Memo
C. CITY MANAGER’S REPORT: None.
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving subject to conditions, SP-01-08-06, Lake Pointe Villas, a site plan for a 42-unit single-family residential development located at 2221 Lake Pointe Drive. Submitted by The Peridian Group, Inc., for Garber Enterprises, Inc. property owner of record. Deferred from the City Commission meeting of February 21, 2006.
Staff Report Plan Staff Memo - Added 02/27/06
ACTION: Approve, subject to conditions, SP-01-08-06, a site plan for Lake Pointe Villas, if appropriate.
2. Receive request from Mayor Highberger to appoint an Affordable Housing Task Force. Receive request from Joint Housing Committee concerning affordable housing conference. Appointees to Housing Needs Task Force - Added 02/24/06
ACTION: Direct staff, as appropriate.
3. Receive recommendation from the Recycling and Resource Conservation Advisory Board concerning the U.S. Mayors’ Climate Protection Agreement and the Sierra Club’s Cool Cities program. Memo & Attachments
ACTION: Authorize Mayor to sign agreement, if appropriate.
4. Receive staff report concerning Ordinance No. 7938 creating a city misdemeanor offense for possession of marijuana. Staff Memo & Draft Ordinance
Heckler Correspondence - Added 02/27/06
ACTION: Adopt on first reading Ordinance No. 7938, if appropriate.
5. Receive draft Downtown Beautification plan. Staff Memo & Downtown Beautification Documents DLI Correspondence - Added 02/27/06
ACTION: Receive plan and direct staff on implementation of plan.
6. Receive staff report concerning 2006 downtown waterline improvement projects.
ACTION: Receive report.
7. Receive draft policy regarding take home vehicles
for city employees.
Amended Draft Take Home Vehicle Policy - Added 02/24/06
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. COMMISSION ITEMS:
1. The City Commission will recess the 02/28/06 City Commission meeting and reconvene the meeting in the Commission Room at 9:00 a.m. on Thursday, 03/02/06. The Commission will then retire to the City Manager’s Conference Room, fourth floor, City Hall, to conduct the city manager evaluation in an executive session.
G. CALENDAR: Meeting Schedule
§ There is a joint City/County/USD497 study session scheduled for Wednesday, March 8 at 9:30 a.m. Location: City Commission Room, First Floor, City Hall. Topic: Growth.
§ There is a study session scheduled for Thursday, March 9 at 9:00 a.m. Location: City Commission Room, First Floor, City Hall. Topic: Carnegie Building & Sidewalk Policy Discussion.
§ There is a joint study session with the Economic Development Board scheduled for Wednesday, March 15 at 9:00 a.m. Location: Douglas County Courthouse, 1100 Massachusetts Street. Topic: Funding Memo Discussion.
§ The City Commission meeting scheduled for Tuesday, March 21 has been cancelled due to spring break.
§ There is a recognition ceremony for participants in the SCP program out of Ft. Leavenworth, tentatively scheduled for Wednesday, March 29 at 10:00 a.m. at the Union Pacific Depot. Details will be forthcoming.
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*City Commission meeting dates are in black bold print
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Electrical Examiners & Appeals:
Two (2) positions (Frost & Beebe) eligible for reappointment to additional terms which will expire 03/01/09.
Lawrence Citizen Advisory Board:
One (1) position left to be appointed for the new board.
Convention & Visitors Bureau Advisory Board:
One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.
Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.
Historic Resources Commission:
One (1) position (McKenzie) will expire 03/01/06. Ms. McKenzie has served two consecutive terms and is not eligible for reappointment. One (1) position (Hickam) will expire 03/01/06. Mr. Hickam is eligible for reappointment to an additional term.
Lawrence Alliance:
There is one current vacancy on this board.
Mechanical Code Board of Appeals:
Two (2) positions (Sparkes & Barrington) eligible for reappointment to additional terms that will expire 03/31/06.
Public Transit Advisory Committee:
Two (2) vacancies for the position held by Tabor and Stahmer that expired 12/31/05.