CITY COMMISSION

MEETING AGENDA

December 18, 2018 - 5:45 p.m.

(Posted on webpage at 4:50 p.m. on December 13, 2018)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

12/18/18 @ 2:10 p.m.:

· Updated the license memo on Consent Agenda Item No. 4 – Approve licenses as recommended by the City Clerk’s office.

12/18/18 @ 1:30 p.m.:

· Added correspondence to Regular Agenda Item No. 3 - Consider authorizing the City Manager to execute a Cooperative Agreement for the study of Traffic and Pedestrian Stops with Douglas County, Eudora, Baldwin City, and the University of Kansas; and

· Updated the City Manager’s Report.

12/17/18 @ 2:30 p.m.:

· Added an executive session as Regular Agenda Item No. 6; and

· Updated the City Manager’s Report.

12/14/18 @ 3:40 p.m.:

· Added as Consent Agenda Item No. 17 - Receive County response to City letter in follow up to joint City/County/School District meeting in September 2018; and

· Updated the City Manager’s Report.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Recognition of Webelos Den Pack 3370.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 12/11/18.

2.	Receive minutes from various boards and commissions:

	Affordable Housing Advisory Board meeting of 11/12/18
	Community Police Review Board meeting of 10/10/18
	Parks & Recreation Advisory Board meetings of 08/13/18, 09/10/18, 10/08/18, and 11/12/18
	Public Transit Advisory Committee meeting of 10/08/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses (updated 12/18/18) as recommended by the City Clerk’s Office.

5.	Bid and purchase items:

	a)	Award Bid No. B1856 for one (1) Roll off container refuse truck for the Solid Waste Division, to Armor Equipment Company in the amount of $126,188.00, as part of the 2019 CIP (PW19SW4CIP) replacement schedule. Bid Memo & Attachments

	b)	Authorize the City Manager to execute purchase orders not to exceed $200,000 for any individual pre-qualified plumbing contractor and $1,000,000 total for all plumbing contractors for 2019 private property inflow and infiltration repairs associated with the Rapid Inflow and Infiltration Reduction Program (CIP #UT9909). Staff Memo & Attachments

6.	Adopt Resolution No. 7277, authorizing the City to invest certain city funds in accordance with State Law governing the investment of public funds. Due to an administrative error in last week’s consent agenda item, staff is requesting to adopt this Resolution again. Staff Memo & Attachments

7.	Approve a request to rezone, Z-18-00481, approximately 1.6 acres from IL (Limited Industrial) District to IBP (Industrial/Business Park) District, located at 1314 Research Park Drive, and adopt on first reading, Ordinance No. 9611. Initiated by City Commission on 11/6/18. (PC Item 6; approved 10-0 on 11/14/18) Staff Memo & Attachments

8.	Approve a Text Amendment, TA-18-00466, to the City of Lawrence Code, Chapters 18 & 20, regarding the use of synthetic turf, and adopt on first reading, Ordinance No. 9612 and Ordinance No. 9616. Initiated by City Commission on 10/16/18. (PC Item 3; approved 9-1 on 11/14/18) Staff Memo & Attachments

9.	Approve a Comprehensive Plan Amendment, CPA-18-00365, to Horizon 2020, Chapter 14 Specific Plans, to amend the Southeast Area Plan to include the southeast corner of the intersection of E. 23^rd Street and O’Connell Road related to development located at 2110, 2120 and 2130 Exchange Court, and adopt on first reading, Joint City Ordinance No. 9613/County Resolution No. ____. Submitted by CFS Engineers, for Eastside Acquisitions LLC, property owner of record. (PC Item 5A; approved 8-2 on 11/14/18) Staff Memo & Attachments

10.	Approve a request to rezone, Z-18-00364, approximately 4.31 acres from CO (Office Commercial) District to CN2 (Neighborhood Shopping Center) District [Original request was from CO (Office Commercial) District to CC200 (Community Commercial) District] excluding and prohibiting specific uses within the CC200 District, located at 2110, 2120 and 2130 Exchange Court and adopt on first reading, Ordinance No. 9614. Submitted by CFS Engineers, for Eastside Acquisitions LLC, property owner of record. (PC Item 5B; approved 8-2 on 11/14/18) Staff Memo & Attachments

11.	Authorize the City Manager to enter into an agreement with US Bank for banking services for 2019. Staff Memo & Attachments

12.	Authorize the City Manager to enter into an agreement with RSM US LLC to conduct the 2018 annual financial audit with an option to extend an additional three (3) years. Staff Memo & Attachments

13.	Receive the recommendations for 2018 Housing Trust Fund applications from the Affordable Housing Advisory Board. Direct staff to draft agreements with Tenants to Homeowners, Inc. and the Willow Domestic Violence Center, and Lawrence-Douglas County Housing Authority and Family Promise of Lawrence, in accordance with the recommendations by the Affordable Housing Advisory Board. Staff Memo & Attachments

14.	Authorize the City Manager to sign a letter agreement and any other necessary documents with Willdan Group, Inc. of Lawrence, Kansas enabling the City of Lawrence to participate in any tax savings enjoyed by Willdan Group, Inc. related to the design of various energy efficient projects for the City of Lawrence. Staff Memo & Attachments

15.	Authorize the addition of regular agenda items to the January 8, 2019 City Commission meeting. Staff Memo

16.	Authorize the Mayor to sign the Subordination Agreement for Marily Mulingbayan, 3408 Sweet Grass Court. Staff Memo & Attachments

17.	Receive County response to city letter in follow up to joint City/County/School District meeting in September 2018. Mayor Boley letter to County of 12/04/18 County Response to Mayor Boley


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Consider adopting Resolution No. 7276, finding it in the public interest to appropriate, through the exercise of eminent domain, certain private property interests, including a utility and pedestrian easement and a temporary construction easement, for the use of the City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas. Staff Memo & Attachments

	ACTION:	Adopt Resolution No. 7276, if appropriate.

2.	Consider approving the third amendment to the lease agreement between the City of Lawrence, Douglas County, and the Bioscience Technology Business Center (BTBC) to extend the lease repayment schedule for the BTBC expansion facility located at 4950 Bob Billings Parkway for one year through 2019, as requested by the BTBC. Staff Memo & Attachments BTBC Presentation

	ACTION:	Approve the third amendment to the lease agreement between the City of Lawrence, Douglas County, and the Bioscience Technology Business Center, if appropriate.

3.	Consider authorizing the City Manager to execute a Cooperative Agreement for the study of Traffic and Pedestrian Stops with Douglas County, Eudora, Baldwin City, and the University of Kansas. Staff Memo & Attachments Correspondence - Added 12/18/18

	ACTION:	Authorize the City Manager to execute a Cooperative Agreement for a study of Traffic and Pedestrian Stops with Douglas County, Eudora, Baldwin City, and the University of Kansas, if appropriate.

4.	Consider authorizing the City Manager to execute a construction management agreement with Turner Construction, in the amount of $35,000 for preconstruction services, and 2.45% of the Guaranteed Maximum Price for Construction, to be established later in 2019, for the Police Facility Phase 1, Project PD1803CIP. Staff Memo & Attachments

	ACTION:	Authorize the City Manager to execute a construction management agreement with Turner Construction, if appropriate.

5.	Brief tour of City Hall Riverfront that will house Planning & Development Services and Municipal Court.

	ACTION:	Staff will lead the City Commission and public on a brief tour and provide project update.

6.	Consider motion to recess into executive session.

	ACTION:	Approve motion to recess into executive session for approximately 15 minutes to discuss an employment matter involving specific employees pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting will resume in the City Commission room at the conclusion of the executive session.


E.	COMMISSION ITEMS:


F.	CITY MANAGER’S REPORT: Report & Attachments - updated 12/18/18

CALENDAR: Meeting List 2019 Meeting List

Farewell reception for Kate Meghji, Thursday, December 13, 4:00 – 6:00 p.m. Location: Merchants Pub & Plate, 746 Massachusetts Street.

Retirement reception for Craig Weinaug, Friday, December 14, 2:00 – 5:00 p.m. Location: Douglas County Fairgrounds, Flory Hall, 2120 Harper Street.

Wak’ó Mujeres Phụ nữ Women Mural Ribbon Cutting and Celebration, Saturday, December 15, 1:00 – 3:00 p.m. Location: Lawrence Public Library, 707 Vermont Street.

City offices closed Tuesday, December 25, in observance of Christmas.

City offices closed Tuesday, January 1, 2019, in observance of New Year’s Day.

Legislative Priorities Breakfast, Thursday, January 10, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street.

Affordable Housing Advisory Board retreat, Monday, January 14, 11:00 a.m. – 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

League of Kansas Municipalities Local Government Day, Wednesday, January 23, 9:00 a.m. Location: Capitol Building.

Santa Fe Station Rededication event, Friday, February 22, 4:00 p.m.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One position is due to expire 12/31/18 and will become vacant. This position is designated for a representative from the Douglas County Commission.

Board of Zoning Appeals/Sign Code Board of Appeals

One vacancy for a position that expires 09/30/20.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

Sustainability Advisory Board

One vacancy for a position that is due to expire 12/31/19. (This position will become vacant at the end of 2018).