CITY COMMISSION

MEETING AGENDA

November 20, 2018 - 5:45 p.m.

(Posted on webpage at 4:40 p.m. on 11/15/18)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

11/20/18 @ 1:45 p.m.:

· Added a presentation to Regular Agenda Item No. 3 - Conduct a public hearing to consider a request for the Catalyst Incentive Program from Screen-It Graphics of Lawrence, Inc., dba Grandstand Glassware + Apparel, to assist with an expansion project at 3840 Greenway Circle in East Hills Business Park.

11/19/18 @ 9:45 a.m.:

· Removed Regular Agenda Item No. 1 – Conduct public hearing regarding sidewalk dining license renewals because no objections were received by the deadline.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	None.

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 11/13/18.

2.	Receive minutes from various boards and commissions:

	Historic Resources Commission meetings of 05/17/18, 06/21/18, and 09/20/18
	Hospital Board meeting of 09/19/18
	Planning Commission meeting of 09/26/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Adopt on first reading, Ordinance No. 9575, amending Section 6-13A03(c) to match the Land Development Code permitting short-term rental units within a registered Accessory Dwelling Unit. Staff Memo & Attachments

7.	Adopt on second and final reading, Ordinance No. 9572, authorizing the issuance of Industrial Revenue Bonds, in the amount of $3,000,000, for Heritage Tractor to obtain a sales tax exemption on construction materials to rebuild their facility at 1110 E. 23^rd Street.

8.	Adopt Resolution No. 7274, declaring the City’s intent to reimburse costs of acquiring certain equipment from proceeds of a lease purchase agreement. Staff Memo & Attachments

9.	Authorize the City Manager to sign a Memorandum of Understanding to define Lawrence Transit’s role in the metropolitan transportation planning process. Staff Memo & Attachments

10.	Authorize the Mayor to execute the Professional Services Agreement for Executive Search Services in substantially the form of the attached agreement with Ralph Andersen & Associates. Staff Memo & Attachments

11.	Authorize the City Manager to execute a construction services agreement with WHP Training Towers for construction of a Training/Burn Tower. Staff Memo & Attachments

12.	Authorize the Mayor to sign a Release of Lien for the Lawrence Community Housing Trust property at 1108 Connecticut Street. Staff Memo


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Conduct public hearing regarding sidewalk dining license renewals. If no objections are received by the deadline, the public hearing will not be necessary, and this item will be removed from the agenda. Staff Memo & Attachments

	~~ACTION:~~	~~Conduct public hearing, if appropriate.~~

2.	Conduct a public hearing to consider a vacation request submitted by Randy & Beth Ham, to vacate 15 feet of Right-of-Way on 12th Street adjacent to the north side of 1201 Connecticut Street. Staff Memo & Attachments

	ACTION:	Conduct public hearing. Approve Order of Vacation for 1201 Connecticut Street, if appropriate.

3.	Conduct a public hearing to consider a request for the Catalyst Incentive Program from Screen-It Graphics of Lawrence, Inc., dba Grandstand Glassware + Apparel, to assist with an expansion project at 3840 Greenway Circle in East Hills Business Park. Staff Memo & Attachments - updated 11/20/18

	ACTION:	Conduct public hearing. Adopt Resolution No. 7275, approving the project and making City findings of fact to meet State statute requirements for a property tax exemption; and adopt on first reading, Ordinance No. 9608, granting an exemption of certain property in the City of Lawrence from ad valorem taxation for economic development purposes, if appropriate.

4.	Receive report on the Strategic Plan. Staff Memo & Attachments

	ACTION:	Receive update, and direct staff as appropriate.


E.	COMMISSION ITEMS:


F.	CITY MANAGER’S REPORT: Report & Attachments

CALENDAR: Meeting List 2019 Meeting List

Saturday, November 17, 10:00 a.m. - Community Conversations on Race – Action Plan for Racial Justice. Location: Lawrence Public Library, 707 Vermont Street.

City offices closed November 22 – 23 in observance of the Thanksgiving holiday.

City offices closed December 25 in observance of the Christmas holiday.

City offices closed January 1, 2019 in observance of the New Year holiday.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One position is due to expire 12/31/18 and will become vacant. This position is designated for a representative from the Douglas County Commission.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/19 and one vacancy for a position that expires 12/31/20.

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

Sustainability Advisory Board

One position is due to expire 12/31/18 and is not eligible for reappointment to an additional term.

Transportation Commission

Two positions are due to expire 12/31/18, with one position being designated for a representative from the Public Transit Advisory Committee (PTAC). The position held by the PTAC representative is serving their second term on PTAC and therefore will not be eligible for reappointment on the Transportation Commission. The second position will become vacant.