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CITY COMMISSION MEETING AGENDA October 17, 2017 – 5:45 p.m. (Posted on webpage at 4:50 p.m. on 10/12/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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Updates:
10/17/17 @ 3:15 p.m.:
· Moved Consent Agenda Item No. 14 to Regular Agenda Item No. 2 and added Correspondence - Authorize the acceptance of Transportation Alternative awarded funds for the 19th and Iowa pedestrian/bicycle underpass;
· Added the HRC administrative proposal to Consent Item No. 18 - Approve a mural proposal for the wall on the south side of Ernst and Sons, 826 Mass., in the 800-block alley on the east side of Massachusetts Street; and
· Updated the City Manager’s Report.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Boley, to approve the consent agenda as below except for items 12 and 15. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 10/10/17.
2. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meeting of 09/11/17
Sales Tax Audit Committee meetings of 10/20/16
Sustainability Advisory Board meetings of 07/12/17 and 09/13/17
Transportation Commission meeting of 09/11/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Adopt on first reading, the following ordinances as they relate to standardizing and streamlining advisory boards and committees: Staff Memo & Attachments
a) Ordinance No. 9411, repealing the Lawrence Advisory Board on University Student Issues
b) Ordinance No. 9412, repealing the Downtown Parking Advisory Board.
c) Ordinance No. 9413, repealing the ECO2 Commission.
7. Adopt Resolution No. 7227, authorizing the offering for sale of water and sewage system improvement and refunding revenue bonds, Series 2017-A. Staff Memo & Attachments
8. Approve a request to rezone (Z-17-00386) approximately 3.44 acres from RSO (Single-Dwelling Residential-Office) District to RMO (Multi-Dwelling Residential-Office) District, located at 3705 Clinton Parkway. Submitted by Allen Belot Architect, for Kansas District of Wesleyan Church Inc, property owner of record. Adopt on first reading, Ordinance No. 9414, rezoning (Z-17-00386) approximately 3.44 acres from RSO (Single-Dwelling Residential) District to RMO (Multi-Dwelling Residential) District, located at 3705 Clinton Parkway. (PC Item 2A; approved 7-0-1 on 9/27/17) Staff Memo & Attachments
9. Approve a Special Use Permit (SUP-17-00383) for Active Recreation at 3705 Clinton Parkway. Submitted by Allen Belot Architect, for Kansas District of Wesleyan Church Inc, property owner of record. Adopt on first reading, Ordinance No. 9415, for Special Use Permit (SUP-17-00383) for Active Recreation at 3705 Clinton Parkway. (PC Item 2B; approved 7-0-1 on 9/27/17) Staff Memo & Attachments
10. Approve a Text Amendment (TA-17-00495) to the City of Lawrence Land Development Code, to permit nonresidential uses and vertical mixed-use structures in the Tertiary Zone of the MU (Mixed Use) District. Adopt on first reading, Ordinance No. 9416, for Text Amendment (TA-17-00495) to the City of Lawrence Land Development Code, to permit nonresidential uses and vertical mixed-use structures in the Tertiary Zone of the MU (Mixed Use) District. (PC Item 1A; approved 7-0 on 9/27/17) Staff Memo & Attachments
11. Approve a request to rezone (Z-17-00322) approximately .6 acres from RS5 (Single-Dwelling Residential) District to MU (Mixed Use) District, located at 401 Elm Street. Submitted by Margretta O. Farrar-de Vries, property owner of record. Adopt on first reading, Ordinance No. 9417, rezoning (Z-17-00322) approximately .6 acres from RS5 (Single-Dwelling Residential) District to MU (Mixed Use) District, located at 401 Elm Street. (PC Item 1B; approved 7-0 on 9/27/17) Staff Memo & Attachments
12. Approve a Special Use Permit (SUP-17-00496) for Manufacturing and Production, Limited, and Retail, General and Non-Ground Floor Dwelling uses at 401 Elm Street. Adopt on first reading, Ordinance No. 9418, for Special Use Permit (SUP-17-00496) for Manufacturing and Production, Limited, and Retail, General and Non-Ground Floor Dwelling uses at 401 Elm Street. Submitted by Margretta O. Farrar-de Vries, property owner of record. (PC Item 1C; approved 7-0 on 9/27/17) Staff Memo & Attachments
Removed for Separate Vote: Play Video >
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve a Special Use Permit (SUP-17-00496) for Manufacturing and Production, Limited, and Retail, General and Non-Ground Floor Dwelling uses at 401 Elm Street; and, adopt on first reading, Ordinance No. 9418 with amended language to proposed condition “c” that limits the use of heavy machinery that is audible off-site to the hours between 7:00 o’clock a.m. and 9:00 o’clock p.m. with no restriction on business activities that are not related to machinery audible off-site; and, direct staff to provide notice of the second reading of the Ordinance to neighboring property owners. Motion carried unanimously.
Play Video >
13. Authorize staff to submit the 2018 Assessment of Fair Housing to the U.S. Department of Housing and Urban Development by November 1, 2017. Staff Memo & Attachments
14. Authorize the acceptance of Transportation Alternative
awarded funds for the 19th and Iowa
pedestrian/bicycle underpass, in the amount of $1.6 million (with a $200,000
City of Lawrence local match and a $200,000 University of Kansas Local match)
and the Safe Routes to School project, in the amount of $400,000 (with a
$100,000 local match). Staff Memo
& Attachments Correspondence
- added 10/17/17 Moved to
Regular Agenda Item No. 2
15. Receive update on the 2017 goals and actions steps for the Affordable Housing Advisory Board. Staff Memo & Attachments
Removed for Separate Vote: Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Boley, to authorize the City Manager to enter into an agreement with BBC Research & Consulting, Inc. for completion of a comprehensive housing market study in an amount not to exceed $78,650. Motion carried unanimously
Play Video >
16. Authorize the City Manager to enter into an agreement with BBC Research & Consulting, Inc. for completion of a comprehensive housing market study in an amount not to exceed $78,650. Staff Memo & Attachments
17. Receive the 2015 and 2016 annual reports from the Sales Tax Audit Committee. Staff Memo & Attachments
18. Approve a request for a mural for the wall on the south side of Ernst and Sons, 826 Massachusetts Street, in the 800-block alley on the east side of Massachusetts Street. Staff Memo & Attachments - updated 10/17/17
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Receive presentation from Robert Bieniecki, Criminal Justice Coordinator with the Douglas County Criminal Justice Coordinating Council. PowerPoint Presentation 2017 Work Plan/Goals Programs Update Play Video >
ACTION: Receive presentation.
2. Moved from Consent Agenda Item No. 14. Authorize the acceptance of Transportation Alternative awarded funds for the 19th and Iowa pedestrian/bicycle underpass, in the amount of $1.6 million (with a $200,000 City of Lawrence local match and a $200,000 University of Kansas Local match) and the Safe Routes to School project, in the amount of $400,000 (with a $100,000 local match). Staff Memo & Attachments Correspondence - added 10/17/17 Play Video >
ACTION: Accept Transportation Alternative awarded funds for the 19th and Iowa pedestrian/bicycle underpass, in the amount of $1.6 million (with a $200,000 City of Lawrence local match and a $200,000 University of Kansas Local match) and Accept Transportation Alternative awarded funds for Safe Routes to School project, in the amount of $400,000 (with a $100,000 local match).
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to accept Transportation Alternative awarded funds for the 19th and Iowa pedestrian/bicycle underpass, in the amount of $1.6 million (with a $200,000 City of Lawrence local match and a $200,000 University of Kansas Local match) and Accept Transportation Alternative awarded funds for Safe Routes to School project, in the amount of $400,000 (with a $100,000 local match). Motion carried unanimously.
Play Video >
E. COMMISSION ITEMS: Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments - updated 10/17/17 Play Video >
G. CALENDAR: Meeting List 2018 Meeting List Play Video >
· Commissioners are invited to observe a disaster simulation on Thursday, October 19, 9:00 a.m. – 4:00 p.m. Location: Douglas County Emergency Management. RSVP’s are required for this event, and participants can observe any portion of the event they wish to.
· Commissioners are invited to attend a luncheon hosted by Black Hills Energy to receive an operations update on Thursday, October 19 at 12:00 p.m. Location: Lawrence Public Library Auditorium.
· November 7 City Commission meeting will start at 5:00 p.m.
· City Commissioners are invited to attend the Police Department’s 38th Basic Recruit Academy Graduation, Friday, November 10, 4:00 p.m. Location: DoubleTree by Hilton, 200 McDonald Drive. RSVP’s are requested for this event.
· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
· City offices are closed Monday, December 25, in observance of the Christmas holiday.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
One vacancy for a position that expired 09/30/17.
Building Code Board of Appeals:
One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies (one for low/mod representative, one at-large representative) for positions that expired 09/30/17. One additional vacancy for a position that expires 09/30/18 and is designated for low/mod representative.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Moved by Mayor Soden, seconded by Commissioner Herbert, to adjourn at 8:00 p.m. Motion carried unanimously.
Play Video >