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CITY COMMISSION
MEETING AGENDA
October 4, 2016 – 5:45 p.m.
(Posted on webpage at 5:10 p.m. on 09/29/16)
(10MB files take approximately 45 seconds to open)
Update:
10/04/16 @ 1:45 p.m.:
- Added a proclamation for MFG Day to Section A – recognition/Proclamation/Presentation.
10/03/16 @ 4:30 p.m.:
- Added a proclamation for Haskell Indian Nations University Week to Section A – Recognition/Proclamation/Presentation.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Recognition of Eutin, Germany student delegation.
2. Proclaim Wednesday, October 5, 2016, as Walk to School Day.
3. Proclaim Thursday, October 20, 2016, as Lights on Afterschool!
4. Proclaim the month of October, 2016, as Meet the Blind Month and Saturday, October 15, 2016, as White Cane Safety Day.
5. Proclaim the month of October, 2016, as Domestic Violence Month.
6. Proclaim the first week of October, 2016 as Haskell Indian Nations University Week – Added 10/03/16.
7. Proclaim Friday, October 7, 2016 as MFG Day.
B. CONSENT AGENDA: Play Video >
Consent Agenda items removed for separate vote:
Commissioner Larsen requested removal of item 10 for a separate vote.
Play Video >
Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/20/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 08/08/16
Aviation Advisory Board meeting of 08/17/16
Community Development Advisory Committee meeting of 09/08/16
Historic Resources Commission meetings of 06/16/16, 07/21/16, and 08/18/16
Planning Commission meeting of 08/22/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of October 25, 2016 for Bid No. B1635 for the 2017 Water and Wastewater Treatment Chemicals. Staff Memo
b) Approve scope and design fee for Project No. PW1505 - Kasold Drive Reconstruction, to CFS Engineers, in the amount of $383,800. Staff Memo & Attachments
c) Authorize the City Manager to execute Change Order No. 3 with Crossland Heavy Contractors for the Clinton Water Treatment Plant Phase 1 Improvements Project No. UT1209, increasing the construction contract by $73,610.00 and 85 days. Staff Memo & Attachments
d) Authorize the City Manager to approve the lease agreement with Roger Kitsmiller for the farm ground at the Kansas River Wastewater Treatment Plant in the amount of $4,256 annual revenue to the City. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 9296, for a Text Amendment (TA-16-00335) to the City of Lawrence, Kansas, Land Development Code, amending Chapter 20, Article 4, Sections 20-402 and 20-403, Article 5, Section 20-529, and Article 17, Section 20-1768, pertaining to Wireless Facilities, in order to bring the City into compliance with new state law, effective October, 2016, and federal regulations. Initiated by the City Commission on 8/16/16. (PC Item 3; approved 9-0 on 9/26/16). Staff Memo & Attachments
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9290, establishing No Parking along the south side of Kresge Road, west of Iowa Street.
b) Ordinance No. 9291, amending the City of Lawrence Code, Chapter 20, Article 5, Section 502, pertaining to Large Animal Agriculture, and repealing existing Section 20-502.
c) Ordinance No. 9293, which supersedes Ordinance No. 8258 to enable indefinite deferral of special assessments in this case (EHBP).
9. Adopt Resolution No. 7171, authorizing the Assistant City Manager, Finance Director, Senior Accountant, and Accountant to access the City of Lawrence Municipal Investment Pool account. Staff Memo & Attachments
10. Authorize the City Manager to modify a contract with Paymentus Corporation for the purpose of moving to an absorbed model for credit card processing fees for the City. Staff Memo & Attachments
Items removed for a separate vote:
10. Authorize the City Manager to modify a contract with Paymentus Corporation for the purpose of moving to an absorbed model for credit card processing fees for the City.
Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to authorize the City Manager to modify a contract with Paymentus Corporation. Motion carried unanimously.
Play Video >
11. Authorize the City Manager to execute the necessary agreements with Cigna Healthcare to provide stop-loss coverage at the current levels for the City’s Employee Healthcare Plan for 2017 with a total annual premium of $1,026,997. Staff Memo & Attachments
12. Authorize the Mayor to execute a pedestrian agreement with SNH CHS Properties Trust for sidewalk construction associated with the Bob Billings Parkway Corridor project, in the amount of $700.00. Staff Memo & Attachments
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Consider authorizing the City Manager to negotiate and execute a six month agreement with a possible six month extension, with the National Development Council to complete economic development analysis and affordable housing consulting services, for a retainer amount of $6,150 monthly. Staff Memo & Attachments Play Video >
ACTION: Authorize the City Manager to negotiate and execute a six month agreement with a possible six month extension, with the National Development Council to complete economic development analysis and affordable housing consulting services, for a retainer amount of $6,150 monthly, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to authorize the City Manager to negotiate and execute a six month agreement with a possible six month extension, with the National Development Council to complete economic development analysis and affordable housing consulting services, for a retainer amount of $6,150 monthly. Motion carried unanimously.
Play Video >
2. Consider motion to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel. The justification for the executive session is to keep non-elected personnel matters confidential at this time. The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session.
ACTION: Approve motion to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to rescind the motion to recess into executive session.
Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to hear remaining agenda items before recessing into executive session. Motion carried unanimously.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to recess into executive session for approximately 30 minutes for the purpose of discussing non-elected personnel. Motion carried unanimously.
Play Video >
E. COMMISSION ITEMS: City Commission Work Plan
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: Meeting List Play Video >
· Douglas County Food Policy Council Fall Farm Tour 2016, Friday, September 30, 8:00 – 11:30 a.m. Tour begins and ends at Douglas County Fairgrounds.
· Fair Housing Event - Segregation and Civil Rights, Friday, September 30, 6:00 – 8:00 p.m. Location: Watkins Museum of History.
· Commissioners are invited to participate in the International Association of Fire Fighters Fire Ops Training, 8:00 a.m. at the Lawrence-Douglas County Fire Medical Training Center at 19th/Haskell Avenue. This event is NOT open to the public as it is a real life training scenario.
· Fair Housing Event - Diverse Dialogues on Race and Culture: Fair Housing at 50: Then and Now, Monday, October 3, 7:00 – 8:30 p.m. Location: Lawrence Public Library Auditorium.
· League of Kansas Municipalities Conference, October 8 – 10. Location: Overland Park Convention Center, 6000 College Blvd., Overland Park, KS.
· Experience Haskell, Native Lawrence, Sunday, October 9, 12:00 – 3:00 p.m. Location: Haskell Indian Nations University.
· Hiratsuka Delegation Luncheon with Mayor and Elected Officials, Thursday, October 13, 12:30 p.m. Location: North Lawrence Depot. INVITATION ONLY.
· Hiratsuka Delegation Dinner with Mayor and Elected Officials, Thursday, October 13, 12:30 p.m. Location: Circle S Ranch. INVITATION ONLY.
· Public Incentives Review Committee meeting, Wednesday, October 19, 1:30 p.m. Location: City Commission Room.
· Phoenix Awards Ceremony, Sunday, November 6, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.
· National League of Cities Summit Conference, November 16 – 19. Location: Pittsburgh, PA.
· City offices closed November 24-25 in observance of the Thanksgiving Holiday.
· City offices closed December 26 in observance of the Christmas Holiday.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/16 and are both eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).
One vacancy for a position that expired 12/31/15. This position is designated for an at-large position.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department.
One position expires 12/31/16 and is eligible for reappointment.
Homeless Issues Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
One position expires 09/30/16 and will become vacant.
One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.
One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Parks & Recreation Advisory Board:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.
Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Two vacancies for positions that expired 08/31/16.
Sustainability Advisory Board:
Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adjourn at 8:09 p.m. Motion carried unanimously.
Play Video >