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CITY COMMISSION
MEETING AGENDA
June 4, 2013 – 3:30 p.m.
(Posted on webpage at 4:45 p.m. on 05/30/13)
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Updates:
06/04/13 @ 2:00 p.m.:
- Added the following items to Regular Agenda Item No. 5 – Rock Chalk Park update:
- Staff Memo and spreadsheet of infrastructure cost estimates; and
- Press release.
06/03/13 @ 1:55 p.m.:
- Added the following items to Regular Agenda Item No. 3 – LCS Transportation proposal:
- Memo from the Homeless Issues Advisory Committee;
- Homeless Issues Advisory Committee meeting minutes of 04/09/13 & 05/07/13; and
- Correspondence.
A. STUDY SESSION (3 :30 – 5 :30):
1. 2014 Budget Overview and City Commission Goals Discussion. Agenda & Attachments
B. RECOGNITION/PROCLAMATION/PRESENTATION (6:35)
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/21/13.
2. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 04/11/13
Mental Health Board meeting of 03/26/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set bid opening date of July 2, 2013 for the pool painting project at the Lawrence Indoor Aquatic Center. Staff Memo
b) Award bid for the Comprehensive Rehabilitation Project at 1607 Wedgewood Drive to Schmidt Contracting, Inc., in the amount of $16,190 for the Base Bid, $1,400 for Alternate #1, $1,000 for Alternate #2, and $3,400 for Alternate #3, for a total contract price of $21,990. Bid Memo
c) Award bid for the Comprehensive Rehabilitation Project at 2728 Fenwick Road to Schmidt Contracting, Inc., in the amount of $15,800 for the Base Bid and $8,600 for Alternate #2, for a total contract price of $24,400. Bid Memo
d) Approve the purchase of 16 Motorola MW810 Mobile Data computers for the Police Department from Topeka FM as a sole source vendor off the State of Kansas contract for a total of $73,238.10. Staff Memo
e) Award bid for one fully automated front load refuse truck for the Public Works Department Solid Waste Division, to the low bidder meeting specifications, Truck Component Systems, for $181,346. Bid Memo
6. Adopt on first reading, Ordinance No. 8734, enacting revised scrap metal dealer registration requirements. Staff Memo & Attachments
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8867, governing motorcycle headlamps, amending Chapter 17, Section 17-119 and enacting Section 17-119.1 of the Code of the City of Lawrence, KS.
b) Ordinance No. 8868, pertaining to the unlawful discharge of a firearm inside the City limits.
8. Initiate a text amendment to the Lawrence City Code, Chapters 16 and 20, regarding fence code regulations and refer the amendments to the Planning Commission for a public hearing at a future date. Staff Memo
9. Authorize the City Manager to enter into an agreement with Bartlett & West for engineering services in the amount of $49,912.80 to design the regional detention basin for stormwater runoff at the former Farmland Industries Plant site, Project No. PW1330. Staff Memo & Attachments
10. Receive Amended Petition for the Cider Building Area Community Improvement District, increasing special assessments to fund the removal of utility poles in the alleyway located between the 800 block of Pennsylvania Street and Delaware Street, in addition to undergrounding utilities along Pennsylvania Street. Adopt on first reading, Ordinance No. 8871, amending Ordinance 8834, and authorizing the creation of a Community Improvement District. Staff Memo & Attachments
11. Authorize the Mayor to sign a Release of Mortgage for Ronda J. Miller, 214 Lawrence Avenue. Staff Memo
12. Approve as “signs of community interest”, a request from First Southern Baptist Church to place a sign in front of the church at 4300 W. 6th Street, promoting the Churchwide/Neighborhood Carnival on Sunday, August 11, 2013. The sign would be placed for two weeks, starting July 28 and ending August 11.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive public comment regarding 2014 City Budget. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
2. Receive staff report regarding lighted tennis courts at Centennial School. Staff Memo
ACTION: Direct staff as appropriate.
3. Receive request for free transit service to/from the Lawrence Community Shelter.
Staff Memo & Attachments HIAC Memo - Added 06/03/13 Correspondence - Added 06/03/13 HIAC 04/09/13 Meeting Minutes - Added 06/03/13 HIAC 05/07/13 Meeting Minutes - Added 06/03/13
ACTION: Direct staff as appropriate.
4. Consider authorizing staff to apply for the 2013 COPS Hiring Program (CHP) grant for funding assistance with School Resource Officers. The grant would be for three years with grant assistance amount of $875,000 and City share would be $462,189. Staff Memo
ACTION: Authorize staff to apply for the 2013 COPS Hiring Program (CHP) grant for funding assistance with School Resource Officers, if appropriate.
5. Update on contract negotiations and infrastructure costs on Rock Chalk Park. Staff Memo & Attachments - Added 06/04/13 Press Release - Added 06/04/13
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List 2014 Budget Process Calendar
· Police Department 34th Basic Recruit Academy swearing in ceremony, Tuesday, June 4, 8:30 a.m. Location: Investigations & Training Center – Training Room, 4820 Bob Billings Parkway.
· City Commission Study Session, June 4, 3:30 – 5:30 p.m. Location: City Commission Room. Topic: City Commission Goals and Budget.
· BTBC Phase II Expansion Groundbreaking Ceremony, Friday, June 14, 10:00 a.m. Location: 2029 Becker Drive.
· City offices closed Thursday, July 4, in observance of Independence Day.
· City Commission meeting scheduled for July 30 canceled due to fifth Tuesday of the month.
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J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
One position expires 05/31/13 and is eligible for reappointment to an additional term.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expired 04/30/13.