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CITY COMMISSION

MEETING AGENDA

January 8, 2013 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 01/03/12)

(10MB files take approximately 45 seconds to open)

Updates:

01/08/13 @ 3:30 p.m.:

Updated the Future Agenda Item Memo;
Added additional correspondence to Regular Agenda Item No. 3 – SUP-12-00225 for a proposed recreation facility.

01/07/13 @ 4:15 p.m.:

Added appointments as Consent Agenda Item No. 9;
Updated the correspondence file, added a Staff Memo, and a Parks & Recreation Completed Sales Tax Project List to Regular Agenda Item No. 3 – SUP-12-00225 for a proposed recreation facility.

01/04/13 @ 3:45 p.m.:

Updated the correspondence file associated with Regular Agenda Item No. 3 - SUP-12-00225 for a proposed recreation facility.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of January 14 – 22, 2013 as Dr. Martin Luther King, Jr. Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 12/18/12 and 01/03/13.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Authorize the City Manager to execute a contract renewal with Marsh McBirney – Hach, for the period of January 2013 through December 2013, for data delivery services associated with the wastewater collection system’s long-term flow and rainfall monitoring program in the amount of $52,800. Staff Memo & Attachments

b) Authorize the City Manager to execute a Professional Services Agreement with URS Corporation for Multi-Modal Studies Project for the Lawrence Douglas County Metropolitan Planning Organization in 2013, in an amount not to exceed $200,000 ($35,000 from local funds). Staff Memo & Attachments

c) Approve payment for 2013 Annual Software Maintenance fees to Harris Software (formerly Innoprise Software) for $89,180. Staff Memo

5. Approve Special Use Permit, SUP-12-00220, for the City of Baldwin and RWD#4 Metering Station, a Minor Utility, located at 4100 O’Connell Rd. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8832, for Special Use Permit (SUP-12-00220) for the City of Baldwin and RWD#4 Metering Station, a Minor Utility, located at 4100 O’Connell Rd. (PC Item 2; approved 10-0 on 12/10/12) Staff Report Map of Area Site Plan PC Minutes

6. Receive report related to Downtown redevelopment issues and opportunities and refer the report to the Historic Resources Commission and Planning Commission for comment and recommendations on the matters outlined in the report. The City Commission will consider HRC and PC recommendations at a future regular meeting. Staff Memo Survey Spreadsheet

7. Authorize the City Manager to execute a contract with the law firm of Fletcher, Rohrbaugh & Chahine to provide indigent defense services in municipal court. Staff Memo & Attachments

8. Authorize the Mayor to sign a Release of Mortgage for William and Katherine Mooney, 1409 E. 18^th Terrace. Staff Memo

9. Approve appointments as recommended by the Mayor.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving rezoning, Z-12-00191, of approximately 20 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. Submitted by Paul Werner Architects, for Fairway, LC, Property owner of record. Adopt on first reading, Ordinance No. 8829, to rezone (Z-12-00191) approximately 20 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2B; approved 8-0-1 on 11/12/12) Staff Report Map of Area Concept Plan PC Minutes Correspondence

ACTION: Approve rezoning, Z-12-00191, of approximately 20 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east and adopt on first reading, Ordinance No. 8829, if appropriate.

2. Consider adopting on second and final reading, Ordinance No. 8824, to rezone (Z-12-00191) approximately 90 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2B; approved 8-0-1 on 11/12/12)

ACTION: Adopt on second and final reading, Ordinance No. 8824, rezoning approximately 90 acres (Z-12-00191) from County A (Agricultural) District to GPI (General Public and Industrial Uses) District, located east of Kansas Highway 10 (K-10) and north of W. 6^th Street, adjacent to the Baldwin Creek City Park, if appropriate.

3. Consider approving Special Use Permit, SUP-12-00225, for an Institutional Development Plan for development of General Entertainment and Spectator Sports, Active Recreation, and Outdoor and Participant Sports & Recreation uses on approximately 90 acres located in the NE quadrant of the intersection of W. 6^th St/Hwy 40 & Kansas Hwy 10 (K-10). Submitted by Paul Werner Architects, for Fairway, LC, Property owner of record. Adopt on first reading, Ordinance No. 8833, for Special Use Permit (SUP-12-00225) for an Institutional Development Plan for development of General Entertainment and Spectator Sports, Active Recreation, and Outdoor and Participant Sports & Recreation uses on approximately 90 acres located in the NE quadrant of the intersection of W. 6^th St/Hwy 40 & Kansas Hwy 10 (K-10). (PC Item 4C; approved 6-3-1 on 12/10/12) Staff Report Map of Area Plans Parking Study PC Minutes Correspondence - Updated 01/08/13 Staff Memo & Attachments - Added 01/07/13 Parks & Recreation Sales Tax Completed Project List - Added 01/07/13

ACTION: Approve Special Use Permit (SUP-12-00225) for an Institutional Development Plan for development of General Entertainment and Spectator Sports, Active Recreation, and Outdoor and Participant Sports & Recreation uses located in the NE quadrant of the intersection of W. 6^th St/Hwy 40 & Kansas Hwy 10 (K-10), and adopt on first reading, Ordinance No. 8833, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 01/08/13

G. COMMISSION ITEMS:

H. CALENDAR: 2013 Meeting List

· Public meeting regarding City of Lawrence rental registration program, Monday, January 7, 4:00 p.m. Location: City Commission Room, First Floor of City Hall.

· Legislative Priorities Breakfast, Wednesday, January 9, 7:30 – 9:00 a.m. Location: Maceli’s, 1031 New Hampshire Street.

· City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

· Success By 6 Coalition of Douglas County breakfast, Thursday, January 24, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street. Invitation

· Chamber of Commerce Annual Meeting, Friday, January 25. Location: Liberty Hall/Eldridge. Time: TBD.

· Boys and Girls Club 2013 Youth of the Year Celebration, Wednesday, February 6, Lied Center. Time: TBD.

· City offices closed February 18 in observance of Presidents’ Day.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Two vacancies for positions that expired 05/31/12.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

Four positions expired 12/31/12. Three are eligible for reappointment and one is vacant.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Lawrence Alliance:

Three vacancies for positions that expire 11/30/12 and one vacancy for a position that expires 11/30/13. Three positions that expired 11/30/12 are eligible for reappointment.

Lawrence Citizen Advisory Board:

One vacancy for a position that expired 03/01/12.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two positions expire 12/31/12 with one being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

One vacancy for a position that expires 12/31/13.