Memorandum
City of Lawrence
Information Technology Department
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TO: |
David Corliss, City Manager |
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FROM: |
James Wisdom, Information Technology Director |
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CC: |
Alan Landis, Purchasing Specialist
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DATE: |
January 8, 2013 |
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RE: |
Harris / Innoprise annual software maintenance |
Please include the following item on the City Commission consent agenda for consideration at the January 8, 2013 meeting:
Approve expenditure to Innoprise for 2013 software maintenance.
Program History. On September 22nd, 2009, the City Commission approved a five-year agreement between the City of Lawrence and Innoprise Software to begin replacing the City’s SunGard H.T.E. Public Sector software with Innoprise’s software solutions. The agreement included paying Innoprise the same amount of $89,180 for software maintenance that was previously paid to SunGard for support. Since the initial purchase, Innoprise Software was purchased by Harris Software, but the fees remain the same per our contract. The software modules provides a variety of applications that serve all departments, including financial software for budgeting and accounting, purchasing, inventory, business licenses, asset management, cash receipts, accounts receivable, payroll, personnel, utility billing, building permits, code enforcement cases and several eGov solutions. The Utility Billing, Miscellaneous Accounts Receivables and HR/Payroll are the remaining modules to be installed and are part of the City’s current projects.
Program Funding. Software maintenance fees are funded annually by the base budgets in the primary user departments. Because of the large number and variety of software applications in use, several accounts are used to fund the maintenance fees. Specifically funding would come from these sources:
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Funding Source |
Account |
Amount |
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General Fund Code Enforcement |
001-1-1032-2323 |
1,596.40 |
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General Fund Building Inspection |
001-1-1034-2323 |
9,682.40 |
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General Fund City Clerk |
001-1-1050-4004 |
1,435.20 |
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General Fund Fire & Medical |
001-2-2200-2133 |
4,310.80 |
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General Fund Information Systems |
001-1-1070-2323 |
21,623.68 |
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Water & Sewer Utility Billing |
501-1-1069-2133 |
34,652.28 |
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Water & Sewer Administration |
501-7-7100-2133 |
3,285.36 |
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Residential Sanitation |
502-3-3515-2133 |
10,951.20 |
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Storm Water Utility |
505-3-3910-2135 |
1,642.68 |
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TOTAL Charges: |
$89,180.00 |
Action Request. Information Systems Department staff requests approval to fund Harris (Innoprise) 2013 software maintenance in the amount of $89,180.00.