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CITY COMMISSION

MEETING AGENDA

November 8, 2011 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 11/03/11)

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Updates:

11/08/11 @ 2:50 p.m.:

Added correspondence to Regular Agenda Item No. 2 – West Side Recreation Center.

11/08/11 @ 10:30 a.m.

Updated the staff memo on Regular Agenda Item No. 1 – Fairfield East Addition No. 1 maximum assessments for improvements; and
Updated the staff memo on Regular Agenda Item No. 3 – Sure Point Medical.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Thursday, November 10, 2011 as Celebrate Marine Corps Birthday.

2. Proclaim the week of November 14 – 18, 2011 as International Education Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 10/25/11

Traffic Safety Commission meeting of 10/03/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Award bid for the Master Street Tree Program for the Parks and Recreation Department to Rosehill Gardens for $28,490. Bid Memo

b) Award the construction contract for Bid No. B1143; Project UT1003CS, 23^rd Street Bridge Replacement Utilities Relocation to the second low bidder Redford Construction in the amount of $1,216,000 and authorize the City Manager to execute the contract. Bid Memo & Attachments

c) Award the Bid for Bid No. B1150 Materials Purchases for Project UT1003CS - 23^rd Street Bridge Replacement Utilities Relocation to the low bidders Ferguson Enterprise for items 1 -21 and 23 – 40 in the amount of $212,627.21 and Oldcastle Precast for item 22 in the amount of $4,880. Bid Memo & Attachments

d) Authorize the City Manager to Execute Supplemental Agreement No.1 in the amount of $31,894.00 to the Engineering Services Agreement with Professional Engineering Consultants for Construction Phase Engineering Services for Project UT1003CS, 23^rd Street Bridge Replacement Utilities Relocation. Staff Memo

e) Authorize City Manager to execute an agreement with Bartlett & West Engineering in an amount of $55,000 for engineering design services for Delaware Street, 8^th Street to 9^th Street, Street, Storm Sewer and Waterline Improvements (PW1126). Staff Memo

f) Waive bidding requirements and authorize City Manager to execute Purchase Order with Broyles, Inc. in an amount of $35,435.68 for the replacement of the fuel canopy at 11^th and Haskell Ave. Staff Memo & Attachments

g) Waive bidding requirements and approve sole-source purchase of additional LED lighting from Stanion Wholesale Electric Company, Inc. in the $153,705 to complete the Massachusetts LED lighting upgrade. This money is from the Energy Efficiency and Conservation Block Grant program (EECBG) funded through the American Recovery and Reinvestment Act of 2009 (ARRA). Staff Memo

5. Adopt on first reading, Ordinance No. 8681, annexing approximately 45 acres of City owned park property. Staff Memo & Attachments

6. Approve unanimous recommendations from the Traffic Safety Commission for the following:

a) Approve recommendation from the Traffic Safety Commission to install Yield Signs on Overland Drive at Sierra Drive and adopt on first reading Ordinance No. 8686 to install Yield Signs on Overland Drive at Sierra Drive. (TSC Item 4; approved 8-0 on 10/03/11). TSC Minutes 10/03/11 - Item 4

b) Approve recommendation from the Traffic Safety Commission to establish No Parking along both sides of Sunnyside Avenue between Indiana Street and Louisiana Street and adopt on first reading, Ordinance No. 8685 to establish No Parking along both sides of Sunnyside Avenue between Indiana Street and Louisiana Street. (TSC Item 8; approved 8-0 on 10/03/11). TSC Minutes 10/03/11 - Item 8

7. Approve request to extend the purchase agreement feasibility period to October 28, 2012 for North Mass Redevelopment L.L.C. to purchase City parcels near N 2^nd & Lyons. Staff Memo & Attachments

8. Authorize the Mayor to sign a Release of Mortgage for Joe and Mercy Jaimez, 1218 New York. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider Ordinance No. 8679 and Ordinance No. 8680, establishing the maximum assessments for improvements to Fairfield East Addition No. 1, Street, Storm Sewer, Waterline Improvements (PW0915), Sanitary Sewer Improvements (09S003), and Pump Station (09S004). Staff Memo & Attachments - Updated 11/08/11

ACTION: Adopt on first reading, Ordinance No. 8679, and Ordinance No. 8680, if appropriate.

2. Receive public comments and consider direction to staff concerning Parks and Recreation facility needs and proposed Westside recreation center, as follow-up to the study session on October 25. Staff Memo & Attachments Resolution No. 94-42 Parks & Recreation Background Information Correspondence - Added 11/08/11

ACTION: Direct staff, as appropriate.

3. Receive request from Cornerstone Construction Company of Lawrence and Sure Point Medical regarding City-owned property north of 2004 E. 23^rd Street, the southwest corner of the former Farmland tract. Staff Memo & Attachments - Updated 11/08/11

ACTION: Direct staff as appropriate.

4. Consider approving the following for Project PW1012, Iowa Street (US-59), 15^th Street (Bob Billings Parkway) to Yale Road, Street, Reconstruction and Geometric Improvements: move the bid date to November/December 2012, phasing plan and closure of 15^th Street (Bob Billings Parkway), liquidated damages of $5,000/day for late completion and an incentive of $5,000/day for early completion of the intersection (up to a maximum of $50,000). Staff Memo & Attachments

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Kansas Water Authority dinner, Thursday, November 3, 6:00 p.m. Location: Union Pacific Depot.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12. Location: Phoenix, AZ.

· Employee Service Awards, Thursday, November 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· November 22 City Commission Meeting will start at 9:00 a.m. This meeting is planned to be short.

· City offices closed November 24 and November 25 in observance of the Thanksgiving holiday.

· November 29 City Commission Meeting canceled due to it being the fifth Tuesday.

· Black Hills Energy luncheon with City officials, Tuesday, December 13. Details to follow.

· December 27 City Commission will start at 9:00 a.m. and consist of consent agenda items only.

· City offices closed December 26 in observance of the Christmas holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.