Memorandum
City of Lawrence
Central Maintenance Garage
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TO: |
David L. Corliss, City Manager |
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FROM: |
Steve Stewart, Fleet Manager |
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CC: |
Charles Soules Director of Public Works |
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Date: |
November 3, 2011 |
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RE: |
Fuel Station Canopy at 1140 Haskell Ave. |
Please include the following item on the City Commission Agenda for consideration at the November 08, 2011 meeting:
The Central Maintenance Garage requested quotes for the repair of loose and sagging panels on the canopy of the fuel station at 1140 Haskell Avenue. All of the vendors in the Lawrence, Topeka and Kansas City area known for doing this type of work were contacted.
Quotes were solicited from four vendors. Three of which responded. One vendor said he could repair it but did not recommend repairing because of subsequent failure of the remaining panels. The recommendation of all three vendors was the replacement of the existing canopy and superstructure holding it to the support columns.
Evaluation of the canopy by all vendors has been completed and the following quotes submitted. All quotes include engineering drawings to comply with all codes and ordinances.
Broyles Incorporated $35,435.68
Broyles Incorporated with new support columns $40,367.68
P.B. Hoidale without new support columns $42,876.25
Rick’s Petro Service without new support columns $43,925.00
Double Check Incorporated No Quote
The current condition of the canopy will not stand up to a snow load. The order time for the replacement parts is five to six weeks. It is the recommendation of the Public Works Department that we proceed as soon as possible with removal of the old canopy. We feel we have met the spirit of the purchasing policy in this case without the extended delay that a formal bid process would create.
The Central Maintenance Garage 2011 budget has funding available to cover this project. The fuel sales policy includes a standard markup to cover administrative costs, compliance costs and reimburse for replacement components for the fuel stations.
Authorize the City Manager to execute a purchase order with Broyles Incorporated in the amount of $35,435.68, and approve the purchasing process. Thank you for your assistance. Please advise if you have any questions
Attachments: