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CITY COMMISSION

MEETING AGENDA

September 27, 2011 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 09/22/11)

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Updates:

09/27/11 @ 12:00 p.m.:

Updated the City Manager’s Report.
Added additional correspondence to Regular Agenda Item No. 2 – ordinance prohibiting discrimination on the basis of gender identity.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 09/13/11

Public Health Board meeting of 07/18/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Set a bid date of October 25, 2011 for Bid Number B1143, Project UT1003CS, 23^rd Street Bridge Replacement Utilities Relocation. Staff Memo & Attachments

b) Set a bid date of October 25, 2011 for Bid No. B1144, TV Inspection Van and Closed Circuit Television System (CCTV) Replacement for the Utilities Department. Staff Memo

c) Set bid date of October 25, 2011 for the 2011 CDBG Weatherization Program at various addresses throughout the City.

d) Award bid for General Wastewater Pumping Station Improvements (Bid No. B1135; Priority Group II of Project UT0919CS) to the low bidder, Wildcat Construction in the amount of $624,740 and authorize the City Manager to execute a Construction Phase Engineering Services Agreement with Professional Engineering Consultants in the amount of $30,862 for Priority Group II of Project UT0919CS General Wastewater Pumping Station Improvements. Bid Memo & Attachments Engineering Services Memo & Attachments

e) Approve revised Change Order No. 2 for Project No. UT1004CS with Insituform USA in the amount of $182,500 for CIPP Rehabilitation, for a new contract total amount of $1,135,782.75. Staff Memo & Attachments

6. Adopt on second and final reading, the following ordinance(s):

a) Ordinance No. 8670, for Comprehensive Plan Amendment, (CPA-10-8-10), to Chapter 14 – Southeast Area Plan, to reference and reflect the accepted Preliminary Alignment Study for 31^st Street and to update the plan to reflect changes since adoption.

b) Ordinance No. 8671, establishing a Neighborhood Revitalization Area at 1000 Massachusetts Street

7. Approve extension request for the Special Use Permit (SUP-5-7-09) for the addition of a drive-thru to Wakarusa Market Place Shopping Center, located at 1520 Wakarusa Drive. Submitted by Block and Company, Inc., property owners of record. Staff Memo Map of Area Site Plan Extension Request

8. Authorize spending authority from the 2008 infrastructure sales tax in an amount not to exceed $50,000 for Project No. PW1115, 2011 Overlay Program Phase 2 for the following locations: W. 14^th Street from Tennessee to the alley west of Ohio, and northbound lanes of Iowa from Bob Billings Parkway/W. 15^th Street to approximately 500 feet south towards Irving Hill Overpass. Staff Memo

9. Authorize Mayor to sign KDOT Supplemental Agreement No. 1 to accept Highway Safety Funds for Project No. PW1012, Iowa Street Reconstruction, Harvard Road to Irving Hill Road. Staff Memo & Attachments

10. Authorize the City Manager to execute a License Agreement permitting Hillcrest Neighborhood Association to install a sign and landscaping in the right-of-way at 9^th Street and Highland Drive, which would be maintained by the neighborhood association. Staff Memo & Attachments

11. Authorize staff to submit a KaBoom playground equipment grant application to replace playground equipment in John Taylor Park, 200 N. 7^th Street. The estimated city match for the grant would be $15,000. Staff Memo & Attachments

12. Authorize the City Manager to execute a Memorandum of Understanding with Douglas County Senior Services for implementation of the Safe Winters Walkway program. Staff Memo & Attachments

13. Approve request from Lawrence Memorial Hospital Endowment Association to tie pink ribbons around lamp posts on Massachusetts Street (between 6^th and 11^th Streets) and Clinton Parkway (between Iowa and Kasold Streets) from October 2 – 31 to raise awareness of National Breast Cancer Awareness Month.

C. CITY MANAGER’S REPORT: CM Report & Attachments - UPDATED 9/27/11

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of an access easement at 1829 Riverridge Road, located in the south end of Lot 1, Block 1 of the Final Plat of Riverridge Addition No. 3 between 1706 and 1804 Golden Rain Drive, as requested by David D. Davison, 1829 Riverridge Road. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

2. Consider adopting on first reading, Ordinance No. 8672, prohibiting discrimination on the basis of gender identity in housing, public accommodations, and employment within the City limits of Lawrence, Kansas. Staff Memo & Attachments Materials/Articles Correspondence - UPDATED 9/27/11

ACTION: Adopt on first reading, Ordinance No. 8672, prohibiting discrimination on the basis of gender identity in housing, public accommodations, and employment within the City limits of Lawrence, Kansas, if appropriate.

3. Receive performance audit report from the City Auditor on Financial Indicators.

ACTION: Receive report.

4. Consider approving policies regarding transfers from the City’s enterprise funds to the general operating fund, establishment and review of user fees, and the general fund balance. Transfer Policy Staff Memo General Fund Balance Policy Staff Memo Draft User Fee Policy

ACTION: Approve policies regarding transfers from the City’s enterprise funds to the general operating fund, establishment and review of user fees, and the general fund balance, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Hiratsuka 20^th Anniversary Delegation luncheon with City Commission and staff, Tuesday, October 4, 12:30 p.m. Location: 4^th Floor, City Hall.

· Hiratsuka 20^th Anniversary Delegation recognition at the October 4 City Commission meeting.

· Hiratsuka 20^th Anniversary Delegation “Gala”, Wednesday, October 5, 6:30 – 11:00 p.m. Location: Lawrence Country Club.

· United Way Picnic, Wednesday, October 12, 2011. Details to follow.

· 2011 Valor Public Safety Awards luncheon, Tuesday, October 18, 11:00 a.m.

Location: Holiday Inn/Holidome – Regency Ballroom.

· City Commission Study Session with Parks & Recreation Advisory Board, Tuesday, October 25, 4:00 – 5:30 p.m. Location: City Commission Room.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.