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CITY COMMISSION

MEETING AGENDA

September 20, 2011 - 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 09/15/11)

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Updates:

09/20/11 @ 10:00 a.m.:

Added as Consent Agenda Item No. 13, a request for signs of community interest for the Fall Parade of Homes;
Added as Consent Agenda Item No. 14, authorize the Mayor to sign a letter of support for Depot Redux’s application for funding for roof replacement; and
Added correspondence to Regular Agenda Item No. 2 – Grandstand Sportswear and Glasswear tax abatement request.

09/16/11 @ 3:40 p.m.:

Corrected the bid memo on Consent Agenda Item No. 6-c, award bid for 2011 electrical preventive maintenance for Utilities; and
Added Ordinance No. 8670 to Consent Agenda Item No. 8 – CPA-10-8-10.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/06/11.

2. Receive minutes from various boards and commissions:

Public Incentives Review Committee meeting of 06/30/11

Aviation Advisory Board meeting of 06/30/11

Solid Waste Task Force meeting of 08/25/11

Community Commission on Homelessness meeting of 08/09/11

Community Development Advisory Committee meeting of 05/26/11

Sister Cities Advisory Committee meeting of 08/10/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve sale of surplus vehicles. Staff Memo

b) Authorize the purchase of asphalt, not to exceed $21,000, for resurfacing the parking lots and roads at Broken Arrow Park. Staff Memo

c) Award Bid #B1139 for 2011 Electrical Preventive Maintenance for the Utilities Department to Lynn Electric for $20,973. Bid Memo (corrected 09/16/11)

7. Adopt on second and final reading, Joint City Ordinance No. 8667/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-3-1-11) to Horizon 2020 – Chapter 14 to include the Inverness District Park Plan

8 Approve Comprehensive Plan Amendment, CPA-10-8-10, to Chapter 14 – Southeast Area Plan, to reference and reflect the accepted Preliminary Alignment Study for 31^st Street and to update the plan to reflect changes since adoption. Adopt on first reading, Ordinance No. 8670 (added 09/16/11), for Comprehensive Plan Amendment, (CPA-10-8-10), to Chapter 14 – Southeast Area Plan, to reference and reflect the accepted Preliminary Alignment Study for 31^st Street and to update the plan to reflect changes since adoption. (PC Item 7; approved 8-0 on 8/24/11). Ordinance will be posted prior to the City Commission meeting. Staff Report Southeast Area Plan PC Minutes PCR-8-3-11

9. Receive letter from Kansas Cosmosphere and Space Center, Hutchinson, requesting donation of the Polaris submarine-launched ballistic missile (SLBM) currently on display in the City’s Centennial Park; refer request to staff for a report.

10. Authorize the Mayor to execute a License Agreement permitting Luke Oehlert to use a portion of the City’s 23^rd Street Right of Way as a parking lot in accordance with the terms of that Agreement Staff Memo & Attachments

11. Authorize the Mayor to sign a Release of Mortgage for John Shepard, 842 Locust Street. Staff Memo

12. Approve as “signs of community interest”, a request from Friends of the Public Library, to place signs in the right-of-way between 6^th and 9^th Streets and between Massachusetts and Tennessee Streets. The signs would be placed on October 7, 2011 and removed on October 11, 2011.

13. Approve as “signs of community interest”, a request from the Lawrence Home Builders Association, to place directional signs in various rights-of-way throughout the City of Lawrence for the Fall Parade of Homes. The signs will be placed September 24 – October 2, 2011.

14. Authorize the Mayor to sign a letter of support for Depot Redux’s application to the Douglas County Heritage Conservation Council’s Natural and Cultural Heritage Grant Program. The application requests funding for the roof replacement for the Santa Fe Station. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive presentation from City Auditor regarding the City Auditor’s external peer review and introduction of the review team.

ACTION: Receive presentation.

2. Conduct a public hearing regarding a request for a sixty-five percent (65%) partial property tax abatement from 3840 Greenway Circle, LLC/Grandstand Sportswear and Glassware, regarding property at 3840 Greenway Circle and the issuance of up to $5 million in Industrial Revenue Bonds for the project. Staff Memo & Attachments Power Point Presentation Correspondence - Added 09/20/11

ACTION: Conduct public hearing;

Adopt Resolution No. 6947, authorizing the issuance of up to $5 million in Industrial Revenue Bond financing for 3840 Greenway Circle, LLC for the property located at 3840 Greenway Circle and the approval of a sixty-five percent (65%) net property tax abatement to support the expansion of Grandstand Sportswear and Glassware, if appropriate.

3. Conduct a public hearing regarding a request from Consolidated Properties, Inc., to establish a Neighborhood Revitalization Area at 1001 Massachusetts Street for the purpose of renovating the Masonic Temple. Staff Memo & Attachments Power Point Presentation

ACTION: Conduct public hearing;

Adopt the 1001 Massachusetts Street Neighborhood Revitalization Plan;

Adopt on first reading, Ordinance No. 8671, establishing a Neighborhood Revitalization Area at 1000 Massachusetts Street;

Authorize the City Manager to execute an agreement with Douglas County and USD 497 concerning administration of the Neighborhood Revitalization Area; and

Authorize the City Manager to execute a performance agreement with Consolidated Properties, Inc., if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider establishing a study session on Parks and Recreation facility needs for Tuesday, October 25, 2011, 4:30 to 6:30 p.m.

· Hiratsuka 20^th Anniversary Delegation luncheon with City Commission and staff, Tuesday, October 4, 12:30 p.m. Location: 4^th Floor, City Hall.

· Hiratsuka 20^th Anniversary Delegation recognition at the October 4 City Commission meeting.

· Hiratsuka 20^th Anniversary Delegation “Gala”, Wednesday, October 5, 6:30 – 11:00 p.m. Location: Lawrence Country Club.

· United Way Picnic, Wednesday, October 12, 2011. Details to follow.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.