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CITY COMMISSION

MEETING AGENDA

August 9, 2011 - 6:35 p.m.

(Posted on webpage at 5:20 p.m. on 08/04/11)

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Updates:

08/09/11 @ 3:00 p.m.:

Added additional correspondence to Regular Agenda Item No. 4 – Northeast Sector Plan;
Added correspondence to Regular Agenda Item No. 5 – SRS;
Added Fire/Medical Recruit Academy Graduation and Police Recruit Swearing-In Ceremony to the calendar.

08/08/11 @ 5:10 p.m.:

Added 08/02/11 City Commission Meeting Materials regarding System Development Charges to Regular Agenda Item No. 1 – System Development Charges;
Added additional correspondence to Regular Agenda Item No. 4 – Northeast Sector Plan;
Added draft agreement and press release to Regular Agenda Item No. 5 – SRS.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 07/19/11, 07/26/11 and 08/02/11.

2. Receive minutes from various boards and commissions:

Solid Waste Task Force meetings of 04/07/11, 04/20/11, 05/04/11, 06/08/11, 06/15/11, and 06/30/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set a bid opening date of September 6, 2011 for Bid Number B1139 2011 Electrical Preventive Maintenance. Staff Memo

b) Award bid for 44 ballistic vests for the Police Department to Simmons Law Enforcement for $26,400. Bid Memo

c) Waive staff estimate and award the bid for the Comprehensive Rehabilitation project at 2209 Princeton Boulevard to NB Remodeling, LLC for $24,435. Bid Memo

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8650, adopting and appropriating by fund the 2012 City of Lawrence budget.

b) Ordinance No. 8651, attesting to the increase in property taxes levied for 2012.

c) Ordinance No. 8643, establishing municipal court fees.

d) Ordinance No. 8644, establishing solid waste service rates for 2012.

e) Ordinance No. 8648, establishing water and sanitary sewer service rates, effective November 15, 2011.

8. Receive quarterly report regarding the status of fundraising and construction progress for the Lawrence Community Shelter’s new permanent facility. Staff Memo & Attachments

9. Authorize the City Manager to enter into a contract with Stampede Mailing Services for outsourced mailing services. Staff Memo

10. Authorize the Mayor to sign a letter of support concerning the Efficiency Kansas program. Staff Memo & Attachments

11. Authorize the Mayor to sign a Release of Mortgage for Diane White, 1415 W. 2^nd Terrace and two Releases of Mortgage for Henry Humphrey, 1724 Indiana. Staff Memo

12. Authorize Staff to advertise a Request for Proposals RFP R1107 for Engineering Services for Project UT1102KA Kaw Water Treatment Plant Raw Water Intake. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting on second and final reading, Ordinance No. 8647, establishing system development charges for water utility and wastewater utility connections for 2012, effective January 1, 2012. Receive staff report responding to commissioner questions regarding consequences associated with deferring recommended adjustments. 08/02/11 CC Meeting Materials - Added 08/08/11

ACTION: Adopt on second and final reading, Ordinance No. 8647, establishing system development charges for water utility and wastewater utility connections for 2012, effective January 1, 2012, if appropriate.

2. Conduct a public hearing regarding distance limitation waiver requests for alcohol sales at the Kansas State Fiddling and Picking Championship to be held in South Park on August 28, 2011, and the Ballard B3 event to be held in South Park on September 24, 2011. Staff Memo & Attachments

ACTION: Conduct a public hearing; find that the proximity of the temporary sale of alcoholic liquor for the events is not adverse to the public welfare or safety, and grant distance limitation waivers, if appropriate.

Adopt on first reading, Ordinance No. 8652, allowing the possession and consumption of alcoholic liquor on Massachusetts Street from North Park Street to South Park Street on Sunday, August 28, 2011, from 11:30 a.m. – 7:30 p.m., if appropriate.

3. Consider initiating a text amendment to the 8^th and Pennsylvania Urban Conservation Overly District, including the Design Guidelines 8^th and Penn Neighborhood Redevelopment Zone, in order to accommodate a residential proposal for property located at 619 E. 8^th Street that exceeds the density limit currently noted in the guidelines. Staff Memo & Attachments

ACTION: Initiate text amendment, if appropriate.

4. Discuss Comprehensive Plan Amendment, CPA-6-5-09, to Horizon 2020 – Chapter 14 to include the Northeast Sector Plan. Staff Memo NE Sector Plan Staff Memo to County Commission Staff Report Soil Conservation Staff Memo NE Sector Drainage Map North Lawrence Drainage Study Joint Study Session Comments Resolution No. 11-21 Correspondence - Updated 08/09/11 May BOCC Minutes June BOCC Minutes September PC Minutes July PC Minutes

ACTION: Direct staff as appropriate.

5. Receive status report on possible options to retain the SRS office in Lawrence. Consider authorizing the Mayor to execute appropriate documents concerning the City funding agreement with the State of Kansas Social and Rehabilitation Services Department. Draft Agreement - Added 08/08/11 Press Release - Added 08/08/11 Correspondence - Added 08/09/11

ACTION: ~~Direct staff as appropriate.~~ Authorize the Mayor to sign agreement, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Fire/Medical 20^th Recruit Academy graduation ceremony, Thursday, August 18, 6:30 p.m. Location: Robert J. Dole Institute of Politics, 2350 Petefish Drive.

· The Institute of Interfaith Dialog “Fast Breaking” Iftar Dinner in the holy month of “Ramadan”, Sunday, August 21, 7:30 p.m. Location: Carnegie Building. Invitation

· Police New Recruit Swearing-In Ceremony, Tuesday, August 23, 8:00 – 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.

· Lawrence Schools Foundation Breakfast, Friday, August 26, 7:30 a.m. Location: Holiday Inn, Holidome.

· City Commission meeting for August 30 has been canceled due to it being the fifth Tuesday of the month.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· Hiratsuka 20^th Anniversary Delegation to Lawrence, October 3 – 6, 2011. The delegation will be recognized at the October 4 City Commission Meeting.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expires 03/01/13. Eligibility requirements exist for this board.