A

CITY COMMISSION

MEETING AGENDA

May 17, 2011 – 3:00 p.m.

(Posted on webpage at 4:30 p.m. on 05/12/11)

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Updates:

05/17/11 @ 4:30 p.m.

Added amended City Commission Meeting minutes from 05/03/11 to Consent Agenda Item No. 1.

05/16/11 @ 3:15 p.m.:

Updated study session materials and
Added Older Americans Month proclamation.

A. STUDY SESSION :

1. City Commission Study Session regarding the 2012 Budget, Goals, and Citizen Survey.

Agenda & Attachments - Updated 05/16/11

After a short break, the regularly scheduled City Commission Meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Wednesday, May 18, 2011 as International Museum Day.

2. Proclaim the month of May, 2011 as Older Americans Month.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/03/11 (amended 05/17/11).

2. Receive minutes from various boards and commissions:

Board of Electrical Appeals meeting of 03/02/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Bid and purchase items:

a) Reject the bid for Comprehensive Rehabilitation at 1406 New Jersey Street because the homeowners withdrew from the program due to higher than expected base bids. Staff Memo

b) Authorize staff to proceed with driveway reconfiguration at Burger King and Party America on 23^rd Street just west of Naismith, and approve city participation in the amount of $12,500 (capped). This project is part of Project No. 32-AC1-604(S), 23^rd Street, Iowa to Louisiana, Access Management Improvements. Staff Memo & Attachments

c) Authorize the use of the Center for Public Safety Excellence as a sole source vendor to facilitate the strategic plan for the Lawrence Douglas County Fire Medical Department for $13,050. Staff Memo

d) Award bid to resurface the roof at the East Lawrence Recreational Center to Garland/DBS Inc., for $81,595. Bid Memo & Attachments

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8621, approving a franchise agreement for telecommunications services with NextG Networks of Illinois.

b) Ordinance No. 8631, for a Text Amendment (TA-2-2-11) to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to allow Active Recreation as a Special Use in the IG (General Industrial) District. (PC Item 3; approved 9-0 on 4/25/11)

c) Ordinance No. 8623, allowing the possession and consumption of alcohol on the 600 block of Massachusetts from 9:00 a.m. – 5:00 p.m on Sunday, October 9, 2011.

d) Ordinance No. 8632, for a Special Use Permit (SUP-2-1-11) for the use of Active Recreation, located at 940 E 28^th Street. (PC Item 4; approved 9-0 on 4/25/11)

e) Ordinance No. 8633, allowing the possession and consumption of alcohol on certain public rights-of-way for the Arts Center Street P’Arty, the Mexican Fiesta, the Tour of Lawrence, and the KC MS 150

6. Approve request by Green Western LLC on behalf of EVC Naismith, L.C., the property owner of record, for a variance from 19-214B of the City Code which states that a private sanitary sewer service line shall not be located in a City public right of way for greater than 15 feet, for 1301 West 23^rd Street. Staff Memo & Attachments

7. Authorize payment of Kansas Workers Compensation Assessment to the State of Kansas in the amount of $25,505.98. Staff Memo

8. Authorize the Mayor to sign a Release of Mortgage for Bethany Willetts, 2113 Kentucky. Staff Memo

9. Approve as signs of community interest, a request from Carol Bowen to place signs in the right-of-way at 23^rd and Harper Streets, 19^th and Harper, and in front of the Douglas County Fairgrounds June 24 – June 25, 2011 to direct traffic to the Lawrence Metaphysical Fair, contingent on adjacent property owner permission.

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider authorizing staff to apply for an EPA Re-Powering Feasibility Study for the former Farmland property. Staff Memo

ACTION: Direct staff to submit application, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

· Groundbreaking ceremony for the Bowersock Mills & Power Company North Powerhouse, Monday, May 16, 2:30 p.m. Location: North end of dam. Invitation

· City Commission Study Session, Tuesday, May 17, 3:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget, Goals, and Citizen Survey.

· Meeting with Downtown Lawrence, Inc., and Vice-Mayor Schumm and Commissioner Carter, Thursday, May 19, 5:30 p.m. Location: City Commission Room. Flyer

· Lawrence Young Professionals Network Lunch and Learn with City Commissioners, Friday, May 20, 12:00 – 1:00 p.m. Carnegie Library Building, 200 W. 9^th Street.

· City offices closed Monday, May 30 in observance of Memorial Day.

· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission lunch with Lawrence Memorial Hospital Board, Thursday, June 23, 12:00 p.m. Location: Lawrence Memorial Hospital.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/11. One is eligible for reappointment and two will become vacant.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14. Three positions expire 07/01/11 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Douglas County Community Corrections Advisory Board:

One position expires 07/01/11 and is eligible for reappointment to an additional term.

Douglas County Emergency Management Board:

One position expires 07/01/11 and is eligible for reappointment to an additional term.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position expired 03/01/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.

Lawrence Alliance:

Two vacancies for positions that expire 11/30/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Lawrence Douglas County Housing Authority Board:

One position expires 06/30/11 and is eligible for reappointment to an additional term.

Lawrence-Douglas County Metropolitan Planning Commission:

One position expires 05/31/11 and is not eligible for reappointment to an additional term.

Public Incentive Review Committee:

One vacancy for a position that expired 01/31/11. Eligibility requirements exist for this board.

Public Library Board:

One vacancy for a position that expired 04/30/11.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12.

Social Services Advisory Board:

Two positions available for this board.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/11.