CITY
COMMISSION
MEETING AGENDA
December 7, 2010 - 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 12/02/10)
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Updates:
12/07/10 @ 2:00 p.m.
- Added correspondence to Regular Agenda Item No. 2 – Iowa Street Designs; and
- Added additional correspondence to Regular Agenda Item No. 5 - PDP-9-3-10, for Crossgate Drive Casitas.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Parks and Recreation Advisory Board meeting of 11/09/10
Convention and Visitors Bureau Advisory Board meeting of 10/19/10
Mental Health Board meeting of 09/28/10
Hospital Board meeting of 10/20/10
Lawrence Cultural Arts Commission meeting of 10/13/10
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Waive bidding requirements and approve the sole source purchase of a Sokkia Total Station for the Police Department from CSI Mapping for $27,199.65. This purchase is 100% grant funded with no city match required. Bid Memo
b) Award Bid No. B1064 for the Kaw Water Treatment Plant Sludge Collector Drives Replacement to CAS Construction, LLC in the amount of $97,150.00 and authorize the City Manager to execute a contract agreement. Bid Memo
c) Award Bid No. B1059; Electrical Preventative Maintenance for the Utilities Department to Superior Electric Company, Inc. in an amount of $20,856 and authorize the City Manager to execute a contract agreement. Bid Memo
d) Award Bid No. B1058; Project UT0905CS, Sanitary Sewer Main Replacement for the 1100 block of Delaware Street, the 1500 block of New Hampshire Street, and the 700 block of Michigan Street to the low bidder, Nowak Construction, in the amount of $598,477.70 and authorize the City Manager to execute the contract. Bid Memo & Attachments
e) Approve proposal from Clean Harbors Environmental Services for collection, disposal, and technical assistance services for the City of Lawrence/Douglas County Household Hazardous Waste and Small Quantity Generator programs. Approve proposal based on best stated price schedule. The estimated cost in 2011 is $47,890. Staff Memo & Attachments
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8597, authorizing the codification and publication of the ordinances of the City of Lawrence. Staff Memo & Attachments
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8596, to establish a time limit for the loading zone along the south side of 22nd Street adjacent to Schwegler School to 8am-9am and 3pm-4pm school days.
b) Ordinance No. 8587, adopting the International Property Maintenance Code, 2009 Edition.
8. Adopt Resolution No. 6914, accepting the bid from King’s Construction for the reconstruction of Kasold south of Clinton Parkway in the amount of $4,236,647.24 (bid by KDOT on 11/12/2010) and authorize the first of two payments to KDOT in the amount of $1,665,000.00 (infrastructure sales tax funds). Authorize the City Manager to execute an agreement and pay $75,000 to allow the city to encroach into Southern Star Central Gas Pipeline’s easement. Staff Memo & Attachments
9. Accept dedication of easements and rights of way for Preliminary Plat, PP-9-7-10, for Campbell Addition, a 1 lot subdivision containing approximately 1.003 acres, located at 204 Landon Court. Submitted by Landplan Engineering, P.A., for Jeff and Christy Campbell, property owner of record. (PC Item 1; approved 7-0 on 11/15/10) Staff Report Plat Map of Area PC Minutes
10. Accept dedication of easements and rights of way for Preliminary Plat, PP-9-8-10, for Helm Subdivision, a 2 lot subdivision containing approximately .253 acres, located at 700 and 761 Elm Street. Submitted by Landplan Engineering, P.A., for Glen and Carla Helm, property owner of record. (PC Item 2; approved 7-0 on 11/15/10) Staff Report Plat Map of Area PC Minutes
11. Authorize the City Manager to sign the lease extension for farm ground at the Wastewater Treatment Plant. Staff Memo
12. Approve request of the American Heart Association and the Go Red for Women of Lawrence Committee for the placement of red ribbons on light posts on Massachusetts Street in February 2011 to raise awareness for cardiovascular disease prevention. Request
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approval of the following industrial revenue bond issuances:
a) Declare an emergency and adopt on first and second reading, Ordinance No. 8599, authorizing the issuance of $23,720,000 in Industrial Revenue Bonds for Bowersock Mills and Power Company for the purpose of financing a portion of the costs of acquiring, constructing and equipping a new hydroelectric powerhouse and all related facilities and equipment on the north bank of the Kansas River at the Bowersock Dam. Staff Memo & Attachments
b) Declare an emergency and adopt on first and second reading, Ordinance No. 8600, authorizing the issuance of up to $13,500,000 in Industrial Revenue Bonds for Lawrence Memorial Hospital for the purpose of financing various improvements at the hospital. Staff Memo & Attachments
ACTION: Declare an emergency and adopt on first and second reading, Ordinance No. 8599, authorizing the issuance of $23,720,000 in Industrial Revenue Bonds for Bowersock Mills and Power Company, and Ordinance No. 8600, authorizing the issuance of up to $13,500,000 in Industrial Revenue Bonds for Lawrence Memorial Hospital, if appropriate.
2 Consider approving scope of improvements for Iowa Street, Project PW1012, Iowa Street (US-59 Highway), Irving Hill Road to Yale Road, Street Reconstruction and Geometric Improvements. Consider authorizing staff to negotiate a Design Services Agreement with Bartlett and West and consider authorizing the Mayor to sign the City-State Agreement. Staff Memo Project Cost/Funding Details City-State Agreement Preliminary Design Report Correspondence - Added 12/07/10
ACTION: Approve scope of improvements, authorize staff to negotiate a Design Services Agreement, and authorize the Mayor to sign the City-State Agreement, if appropriate.
3. Consider approving a recommendation from the Traffic Safety Commission to establish an all-way stop at the intersection of 11th Street and Indiana Street. (TSC Item 2; approved 6-2 on 11/01/10) Staff Memo TSC Meeting Materials - Item #2
ACTION: Approve recommendation from the Traffic Safety Commission to establish an all-way stop at the intersection of 11th Street and Indiana Street, if appropriate.
4. Consider approving a recommendation from the Traffic Safety Commission to establish Rhode Island Street between 7th Street and 8th Street to a two-way street and to retain the partial diverter at 7th Street (TSC Item 3; approved 7-1 on 11/01/10). Staff Memo TSC Meeting Materials - Item #3
ACTION: Approve recommendation from the Traffic Safety Commission to establish Rhode Island Street, between 7th and 8th Streets, to a two-way street and to retain the partial diverter at 7th Street, if appropriate.
5. Consider a Preliminary Development Plan, PDP-9-3-10, for Crossgate Drive Casitas, approximately 4.6 acres, located at 2451 Crossgate Drive. Submitted by BG Consultants, Inc., for Corporate Holdings II, L.L.C., property owner of record. (PC Item 6; approved 5-2 on 11/15/10) Staff Report Staff Memo & Attachments PDP Map of Area Applicant Description of Project PC Minutes Correspondence - Updated 12/07/10
ACTION: Approve Preliminary Development Plan (PDP-9-3-10) for Crossgate Drive Casitas, if appropriate.
6. Reconsider a Text Amendment, TA-06-12-08, to Section 20-810 of the Subdivision Regulations [County Code Section 11-110] to clarify the natural resources and environmentally sensitive areas that are to be protected or preserved, Section 20-812 [County Code Section 11-112] to revise the required contents of a plat to include environmentally sensitive lands provisions, and Section 20-815 [County Code Section 11-115] to provide definitions of terms related to environmentally sensitive lands. Initiated by County Commission on 6/23/08. Adopt on first reading, Ordinance No. 8317, for Text Amendment (TA-06-12-08) to Section 20-810 of the Subdivision Regulations to clarify the natural resources and environmentally sensitive areas that are to be protected or preserved, Section 20-812 to revise the required contents of a plat to include environmentally sensitive lands provisions, and Section 20-815 to provide definitions of terms related to environmentally sensitive lands. (PC Item 2; approved 8-0 on 10/25/10) Staff Report PC Minutes Incorporation By Reference
ACTION: Approve Text Amendment (TA-06-12-08) and adopt on first reading, Ordinance No. 8317, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish study session date in January to review sanitation/recycling menu of options.
2. Establish date for City Manager evaluation.
3. Adopt the 2011 Meeting List.
· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.
· Public meeting to review and receive comment on the Supplemental Watershed Work Plan and Environmental Assessment for the Yankee Tank project is scheduled for Monday, December 13 at 7:00 p.m. in the Douglas County Commission Room, 1100 Massachusetts Street.
· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.
· City Commission/Management Team Holiday Dessert Pot Luck, Wednesday, December 15, 6:00 p.m. – 8:00 p.m. Location: Carnegie Library.
· City offices closed Friday, December 24 in observance of the Christmas holiday.
· City offices closed Friday, December 31 in observance of the New Year’s holiday.
· Legislative Breakfast – tentatively Tuesday, January 4. Location and time: TBD.
· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
Two positions expired 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11. Three positions expire 12/31/10 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/10. All are eligible for reappointment to additional terms.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
Four positions expire 12/31/10. All are eligible for reappointment to additional terms.