City of Lawrence

Waste Reduction and Recycling Division

MEMORANDUM

TO:              David L. Corliss, City Manager

FROM:          Kathy Richardson, Waste Reduction and Recycling Operations Supervisor        

CC:               Alan Landis, Purchasing Specialist

Chuck Soules, Public Works Director

                   Tammy Bennett, Assistant Public Works Director

Tom Hogan, Waste Reduction and Recycling Specialist

                   Tammy Parris, Waste Reduction and Recycling Specialist

DATE:           December 2, 2010             

RE:               2011 Collection, Disposal and Technical Assistance Services for Household Hazardous Waste and Small Quantity Generator Programs

Project Background:

The City of Lawrence / Douglas County Household Hazardous Waste (HHW) facility accepts hazardous and non-hazardous waste from Douglas County households and qualified Small Quantity Generator businesses.  The State requires hazardous waste collected at HHW facilities to be shipped via a licensed hazardous waste transporter and disposal contractor.

On November 11, 2010 the City of Lawrence reviewed proposals for the following:  

RFP Number R1008.

Description:  Collection, disposal, and technical assistance services for hazardous and non-hazardous waste generated from households and qualified Small Quantity Generator businesses located in Lawrence and Douglas County, Kansas.

Vendor disposal price comparison using 2009 shipment information (spreadsheet):

VENDOR	TOTAL
Clean Harbors Environmental Services, Inc.	$47,890
Heritage Environmental Services, LLC	$51,710
PSC Environmental Services, LLC	$51,835
Environmental Enterprises, Inc.	$56,576
Pollution Control Industries, Inc.	$87,556

Recommendation Action:                    

Approve proposal from Clean Harbors Environmental Services based on best stated price schedule as compared with 2009 shipment information, contractor qualifications and technical proposal, and demonstrated compliance record of subcontractors and waste management facilities to dispose of waste in a safe and environmentally sound manner.  The length of this contract period is one year from signature of contract with a yearly renewal option up to four additional years if agreed by both parties and provided funds are available.