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CITY COMMISSION

MEETING AGENDA

October 5, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 09/30/10)

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Updates:

10/05/10 @ 10:00 a.m.

Defer the proclamation for Meet the Blind Month until October 12;
Added a staff memo to Regular Agenda Item No. 2 – Lowes.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Receive plaque from U.S. Census for participation in the 2010 Census campaign.

2. DEFER UNTIL OCTOBER 12. ~~Proclaim the month of October 2010 as Meet the Blind Month and October 15, 2010 as White Cane Safety Day.~~

3. Proclaim the month of October 2010 as Disability Employment Awareness Month.

4. Proclaim the month of October 2010 as Arts and Humanities Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/24/10, 09/07/10, and 09/14/10.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 08/05/10

Historic Resources Commission meeting of 08/19/10

Mental Health Board meeting of 08/31/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Establish October 26, 2010 as the bid date to receive bids for selected Carnegie building window rehabilitation/replacement. Bid Memo

a) Set bid opening date of October 26, 2010 for the 2010 Master Street Tree Project. Bid Memo

b) Authorize the City Manager to enter into a contract with EnergyCAP for energy efficiency reporting software in the amount of $22,315. Staff Memo

c) Authorize City Manager to enter into an Engineering Services Agreement with URS Corporation for transitional engineering services for Project No. PW1015, Farmland Transitional Services, in an amount of $29,827. Staff Memo

d) Authorize the extension of the existing contract with Marsh McBirney – Hach, for the period of October 2010 – December 2010, for data delivery services associated with the wastewater collection system’s long-term flow and rainfall monitoring program, for $53,700. Staff Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8569, for the Rezoning (Z-5-7-10) of approximately 3.113 acres from UR (Urban Reserve) to CO (Office Commercial), located at the Northeast corner of W. 6^th Street and Stoneridge Drive. (PC Item 2B; approved 10-0 on 8/23/10)

b) Ordinance No. 8570, for the Rezoning (Z-5-9-10) approximately 34.527 acres from UR (Urban Reserve) to RM24 (Multi-Dwelling Residential), located north of W. 6^thStreet between Stoneridge Drive and Queens Road. (PC Item 2C; approved 10-0 on 8/23/10)

c) Ordinance No. 8575, consenting to the transfer of the telecommunication franchise from WorldNet L.L.C. to The World Company.

d) Ordinance No. 8576, consenting to the transfer of the telecommunication franchise from The World Company to Knology.

e) Ordinance No. 8577, consenting to the transfer of the cable franchise from The World Company to Knology.

8. Authorize the City Manager to enter into an agreement appointing Dr. Kye Evans as Medical Director for the Lawrence-Douglas County Fire Medical Department.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive status report on activities of the Community Commission on Homelessness. Staff Memo

ACTION: Direct staff as appropriate.

2. Consider Comprehensive Plan Amendment, CPA-5-6-10, to Horizon 2020, including the 6^th and Wakarusa Area Plan, to change the designated land use from residential/office to commercial for a portion of the Bauer Farm Development located along 6^th Street between Folks Road and Champion Lane. (PC Item 3; denied 8-2 on 8/23/10) Staff Report Application Horizon 2020 - Chapter 6 Approved Nodal Plan for 6th and Wakarusa Retail Market Study Retail Market Study Attachment Bauer Farm Residential Plan Bauer Farm Concept Plan Bauer Farm Site Plan Map of Area Correspondence PC Minutes Staff Memo - Added 10/05/10

ACTION: Receive Planning Commission recommendation and act on request to approve Comprehensive Plan Amendment (CPA-5-6-10) to Horizon 2020, if appropriate; or

As an alternative to acting on the Planning Commission recommendation, the applicant has made an amended request, which is to return the item to the Planning Commission for reconsideration of their recommendation regarding the Comprehensive Plan Amendment and to simultaneously consider a rezoning application for the subject site which would be filed by the applicant. Any required text amendments to City Code would also be considered by the Planning Commission at that time.

Pursuant to State law, the City Commission may approve the Planning Commission recommendation (of denial) by three votes; refer the item back to the Planning Commission by three votes; or overrule the Planning Commission recommendation (of denial) by a super-majority of four votes.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Retail Task Force Meeting, Tuesday, October 5, 4:00 p.m. Location: City Commission Room.

· National Incident Management Systems (NIMS) training has been set for Wednesday, October 6, 2010 from 4:00 – 6:00 p.m. in the Douglas County Commission Room. RSVP’S ARE REQUESTED BY OCTOBER 1. Memo

· Peak Oil Task Force Meeting, Wednesday, October 6, 5:00 p.m. Location: City Manager’s Conference Room.

· Bioscience and Technology Business Center dedication, Friday, October 8, 2:00 p.m. Location: West Campus – KU.

· Lawrence Municipal Airport Open House, Saturday, October 9, 8:00 a.m. – 2:00 p.m. Schedule of Events

· Peak Oil Task Force Meeting, Wednesday, October 13, 5:00 p.m. Location: City Manager’s Conference Room.

· Burroughs Creek Trail/Linear Park Dedication, Saturday, October 16, 11:00 a.m.

· United Way Kick-off Picnic, Wednesday, October 20, 11:30 a.m. Location: Douglas County Fairgrounds, Building #21.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Dedication Ceremony for the Pharmacy Building at the University of Kansas, Friday, October 22, 11:00 a.m. Invitation

· Retail Task Force Meeting, Tuesday, November 2, 4:00 p.m. Location: City Commission Room.

· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.

· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.

· National League of Cities Congress of Cities Conference, November 30 – December 4. Location: Denver, CO.

· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

Two positions will expire 09/30/10.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/10 and is not eligible for reappointment. This position is dedicated for a Low/Mod Area Representative. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11. One additional term will expire 09/30/10.

Convention and Visitors Bureau Advisory Board;

One term expired 07/01/10.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Hospital Board:

Two positions expire 09/30/10.

Jayhawk Area Agency on Aging:

One position on the Advisory Council will expire 09/30/10.

Lawrence Cultural Arts Commission:

Two vacancies for positions that expire 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.