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CITY COMMISSION

MEETING AGENDA

January 19, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 01/14/10)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Aviation Advisory Board meeting of 11/16/09

Lawrence Cultural Arts Commission meetings of 10/07/09 and 11/11/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Set bid date of February 2, 2010 for City Bid No. B1002, Project No. PW1003, 2010 Crack Seal Program. Staff Memo & Attachments

b) Set bid date of February 2, 2010 for City Bid No. B1003, Project No. PW1004, Microsurfacing Program. Staff Memo & Attachments

c) Approve purchase of geographic information system software licensing from Environmental Systems Research Institute for $43,071.64 in 2010 with options for two additional years. Bid Memo

d) Waive bidding requirements and approve sole source purchase of 150 water meter radio transmitters from Midwest Meters for the Finance Department for approximately $15,450 plus shipping costs. Bid Memo

e) Waive staff estimate and award the bid for the Comprehensive Rehabilitation project at 2420 Bryce Court to T&J Holdings for $25,585. The homeowner will provide funds in excess of $25,000 program limit. Bid Memo

f) Award bid for 2010 bus shelter maintenance services for the Lawrence Transit System to The Works for $10,618.40. Bid Memo

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8481, for rezoning Z-10-17-09 to approximately 24 acres from UR (RO-1A/RMO pending) to Commercial (CC-400), for the Mercato project located at the NE corner of K-10 & W 6^th Street (Hwy 40). (PC Item 1A; approved 8-0 on 12/14/09)

b) Ordinance No. 8486, amending Chapter 16, Article 12, Section 16-1201, Access Management Requirements for west 6^th Street.

c) Ordinance No. 8483, for text amendment TA-10-21-09 to various articles to correct inconsistencies regarding the uses identified as ‘Communications’ and ‘Communications Service Establishments.’ (PC Item 5; approved 8-0 on 12/16/09) Incorporation By Reference

6. Approve Text Amendment TA-11-23-09, to Article 12- Floodplain Regulations to review General and Additional Standards for Residential and Non-Residential Construction. Adopt on first reading, Ordinance No. 8484, for text amendment TA-11-23-09 to Article 12- Floodplain Regulations to review General and Additional Standards for Residential and Non-Residential Construction. (PC Item 6; approved 8-0 on 12/16/09) Staff Report PC Minutes Incorporation By Reference

7. Receive 2009 Lawrence Police Department Racial Profiling Report. Staff Memo & Attachments

8. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place signs in various rights-of-way for the annual Home Show January 29 – 31. The signs would be placed on Monday, January 25 and removed on Monday, February 1. Request

9. Receive request for amendment to City’s ordinance concerning smoking in public places; refer to staff for a report. Request

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider authorizing the City to negotiate an engineering contract with BG Consultants for plans and specifications for the construction of phase 1 of the airport collection system, septic holding well, and lift station and force main for the Lawrence Municipal Airport Sanitary Sewer. Staff Memo & Attachments

ACTION: Authorize the negotiation of an engineering contract with BG Consultants for plans and specifications for the construction of phase 1 of the airport collection system, septic holding well, and lift station and force main for the Lawrence Municipal Airport Sanitary Sewer Project, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider request to schedule a joint City/County study session with the Board of Directors of the Douglas County Kaw Drainage District to discuss the Baldwin Creek Drainage Study. Map

2. Consider setting a date for NIMS Training for Elected Officials course. Request

· Community Open house, The Oread, Sunday, January 17, 1:00 – 4:00 p.m. This is open to the public and tours will be provided throughout the day.

· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.

· Public meeting to discuss proposed changes to the transit system, Wednesday, January 20, 6:00 p.m. Location: Indoor Aquatic Center – Tom Wilkerson Room.

· Lawrence Memorial Hospital 41^st Annual Meeting, Thursday, January 21, 4:30 – 6:30 p.m. Location: The Oread, 1200 Oread Avenue.

· Public meeting to discuss proposed changes to the transit system, Thursday, January 21, 6:00 p.m. Location: Douglas County Fairgrounds, Building 21 (south).

· Public meeting to discuss proposed changes to the transit system, Friday, January 22, 11:00 a.m. Location: Community Building, 11^th & Vermont Streets, Multipurpose Room.

· Public meeting to discuss proposed changes to the transit system, Monday, January 25, 6:00 p.m. Location: Prairie Park Nature Center.

· Public meeting to discuss proposed changes to the transit system, Tuesday, January 26, 4:00 - 6:00 p.m. Location: Alderson Auditorium, Kansas Union.

· Public meeting to discuss proposed changes to the transit system, Wednesday, January 27, 4:00 p.m. Location: Union Depot Visitors Center.

· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.

· Public meeting to discuss proposed changes to the transit system, Thursday, January 28, 11:00 a.m. Location: Holcom Recreation Center.

· Chamber of Commerce Annual Meeting, Friday, January 29, 6:00 p.m. (social hour) 7:00 p.m. (dinner/program). Location: Holiday Inn/Holidome.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Oread Hotel grand opening, Saturday, February 20. Time 5:30 p.m. (This is an invitation only event)

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Gary Calton, expired 12/31/09. Mr. Calton is eligible for reappointment.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Fire Code Board of Appeals:

One (1) position, held by Easterwood, expires 01/31/10. Mr. Easterwood is eligible for reappointment to an additional term.

Lawrence Cultural Arts Commission:

One (1) vacancy for the un-expired position that was held by Renfro and expires 01/31/11.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/11.