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CITY COMMISSION

MEETING AGENDA

January 12, 2010 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 01/07/10)

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Updates:

01/08/10 @ 2:45 p.m.

Added a staff memo from the Economic Development Coordinator/Planner to Regular Agenda Item No. 1 - Land Lease Agreement and Job Creation Credit Agreement with LWC Partners, LLC.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of January 11 – 18, 2010 as Martin Luther King, Jr. week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 12/08/09.

2. Receive minutes from various boards and commissions:

Sales Tax Audit Committee meeting of 08/27/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Authorize distribution of Request for Proposals for the Public Library HVAC upgrade funded by the American Reinvestment and Recovery Act (ARRA) with a due date of February 10, 2010. Staff Memo

6. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8481, for rezoning Z-10-17-09 to approximately 24 acres from UR (RO-1A/RMO pending) to Commercial (CC-400), for the Mercato project located at the NE corner of K-10 & W 6^th Street (Hwy 40). (PC Item 1A; approved 8-0 on 12/14/09)

b) Ordinance No. 8486, amending Chapter 16, Article 12, Section 16-1201, Access Management Requirements for west 6^th Street. Staff Memo & Attachments

7. Approve Text Amendment TA-10-21-09, to various articles to correct inconsistencies regarding the uses identified as ‘Communications’ and ‘Communications Service Establishments.’ Adopt on first reading, Ordinance No. 8483, for text amendment TA-10-21-09 to various articles to correct inconsistencies regarding the uses identified as ‘Communications’ and ‘Communications Service Establishments.’ (PC Item 5; approved 8-0 on 12/16/09) Staff Report PC Minutes Incorporation By Reference Article 4 Article 5

8. Authorize the City Manager to execute a Memorandum of Agreement with the University of Kansas regarding the sharing of costs to meet the local match requirement for the transit services contract with Olsson & Associates for coordinated transit routes. Staff Memo & Attachments

9. Authorize the Mayor to sign a Subordination Agreement for Shala Stevenson, 1238 Prairie. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider authorizing the City Manager to execute a Land Lease Agreement and Job Creation Credit Agreement with LWC Partners, LLC. Consider approval of airport improvement projects (taxiway, site preparation, and parking lot) estimated at $135,000. Staff Memo & Attachments Economic Development Coordinator Memo - Added 01/08/10

ACTION: Authorize the City Manager to execute a Land Lease Agreement and Job Creation Credit Agreement with LWC Partners, LLC. Consider approval of airport improvement projects (taxiway, site preparation, and parking lot) estimated at $135,000, if appropriate.

2. Conduct bond and note sale and adopt Resolution No. 6873, authorizing the sale of taxable general obligation improvement bonds for $2.975 million, and declare an emergency and adopt on first and second reading, Ordinance No. 8485, providing the necessary funds for the acquisition and improvement of the west Lawrence Labs building, located at 4950 Research Parkway. Bond Sale Staff Memo & Attachments Memo Regarding Option to Purchase in LDCBA Lease LDCBA Lease City-County Cooperation Agreement

ACTION: Conduct bond and note sale and adopt Resolution No. 6873, authorizing the sale of taxable general obligation improvement bonds for $2.975 million, and declare an emergency and adopt on first and second reading, Ordinance No. 8485, providing the necessary funds for the acquisition and improvement of the west Lawrence Labs building, located at 4950 Research Parkway, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Consider request to schedule a joint City/County study session with the Board of Directors of the Douglas County Kaw Drainage District to discuss the Baldwin Creek Drainage Study. Map

· Community Open house, The Oread, Sunday, January 17, 1:00 – 4:00 p.m. This is open to the public and tours will be provided throughout the day.

· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.

· Public meeting to discuss proposed changes to the transit system, Wednesday, January 20, 6:00 p.m. Location: Indoor Aquatic Center – Tom Wilkerson Room.

· Lawrence Memorial Hospital 41^st Annual Meeting, Thursday, January 21, 4:30 – 6:30 p.m. Location: The Oread, 1200 Oread Avenue.

· Public meeting to discuss proposed changes to the transit system, Thursday, January 21, 6:00 p.m. Location: Douglas County Fairgrounds, Building 21 (south).

· Public meeting to discuss proposed changes to the transit system, Friday, January 22, 11:00 a.m. Location: Community Building, 11^th & Vermont Streets, Multipurpose Room.

· Public meeting to discuss proposed changes to the transit system, Monday, January 25, 6:00 p.m. Location: Prairie Park Nature Center.

· Public meeting to discuss proposed changes to the transit system, Wednesday, January 27, 4:00 p.m. Location: Union Depot Visitors Center.

· Public meeting to discuss proposed changes to the transit system, Thursday, January 28, 11:00 a.m. Location: Holcom Recreation Center.

· Public meeting to discuss proposed changes to the transit system, Tuesday, January 26, 4:00 - 6:00 p.m. Location: Alderson Auditorium, Kansas Union.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Oread Hotel grand opening, Saturday, February 20. Time 5:30 p.m. (This is an invitation only event)

· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Gary Calton, expired 12/31/09. Mr. Calton is eligible for reappointment.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Fire Code Board of Appeals:

One (1) position, held by Easterwood, expires 01/31/10. Mr. Easterwood is eligible for reappointment to an additional term.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/11.