A

CITY COMMISSION

MEETING AGENDA

January 5, 2010 – 5:30 p.m.

(Posted on webpage at 3:30 p.m. on 12/31/09)

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Updates:

01/05/10 @ 2:00 p.m.

Regular Agenda Item No. 4 – PP-10-5-09 – added a staff memo and draft ordinance.

A. EXECUTIVE SESSION:

1. Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with attorneys for the City confidential at this time. After a short break, the regular City Commission Meeting will resume at approximately 6:35 p.m.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Ellie Ott, 2010 Rhodes Scholar.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

2. Approve licenses as recommended by the Department of Administrative Services. Staff Memo

3. Approve appointments as recommended by the Mayor.

4. Bid and purchase items:

a) Award bid for hourly rate for tree trimming service for the Parks and Recreation Department to Custom Tree Care, in an amount not to exceed $44,000. Bid Memo & Attachments

b) Approve Innoprise 2010 software maintenance agreement for $89,180. Staff Memo

5. Receive status report from the Peak Oil Task Force and grant extension of work to present final report by August 31, 2010. Report

6. Receive letter from Health Care Access, Inc. advising the City of termination of lease of City-owned building at 1920 Moodie Road; refer to staff for report on possible future uses of the building. Letter Staff Memo Letter from BBBS

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider executing a lease between City of Lawrence and Douglas County with the Lawrence Douglas-County Bioscience Authority for West Lawrence Labs, located at 4950 Research Parkway. Staff Memo

ACTION: Authorize the Mayor to execute the lease between Lawrence-Douglas County Bioscience Authority and Douglas County for the West Lawrence Labs building, if appropriate.

2. Consider sending a letter to the County acknowledging that the City is willing to issue any Recovery Zone bonds that the County allocates to Lawrence for the purpose of financing construction of a new distribution center for Berry Plastics. Staff Memo

ACTION: Authorize the Mayor to sign a letter to the County acknowledging that the City is willing to issue any bonds it is allocated for the purpose of financing a new distribution center for Berry Plastics, provided that Berry Plastics meets all requirements for the City issuance of these bonds.

3. Consider approving rezoning Z-10-17-09 to rezone approximately 24 acres from UR (RO-1A/RMO pending) to Commercial (CC-400), for the Mercato project located at the NE corner of K-10 & West 6^th Street (Hwy 40). Submitted by JDS Kansas, L.C.; Kentucky Place, L.C.; Tanglewood, L.C.; Oread, L.C; Hanover Place, L.C.; Venture Properties, Inc.; TAT Land Holding Company, L.C.; Scotsdale Properties, L.C.; Sojac Land Company, L.C.; K-10/40 Development, L.C., property owners of record. (PC Item 1A; approved 8-0 on 12/14/09) Staff Report Map of Area Correspondence Market Study PC Minutes

ACTION: Approve rezoning request (Z-10-17-09) of approximately 24 acres from UR (RO-1A/RMO pending) to Commercial (CC-400), for the Mercato project located at the NE corner of K-10 & West 6^th Street (Hwy 40), if appropriate.

4. Consider accepting dedication of easements and rights of way for Preliminary Plat PP-10-5-09, a four lot commercial and residential-office on approximately 29 acres for the Mercato project located at the NE corner of K-10 & West 6^th Street (Hwy 40). Submitted by JDS Kansas, L.C.; Kentucky Place, L.C.; Tanglewood, L.C.; Oread, L.C.; Hanover Place, L.C.; Venture Properties, Inc.; TAT Land Holding Company, L.C.; Scotsdale Properties, L.C.; Sojac Land Company, L.C; K-10/40 Development, L.C., property owners of record. (PC Item 1B; approved 6-2 on 12/14/09) Staff Report Staff Memo PC Minutes Access Management Plan City Code Plat & Previously Approved Plat Access Management Staff Memo - Added 01/05/10 Draft Ordinance - Added 01/05/10

ACTION: Accept dedication of easements and rights of way for Preliminary Plat (PP-10-5-09) for a four lot commercial and residential-office on approximately 29 acres for the Mercato project located at the NE corner of K-10 & West 6^th Street (Hwy 40), if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: 2010 Meeting List

1. Consider request to schedule a joint City/County study session with the Board of Directors of the Douglas County Kaw Drainage District to discuss the Baldwin Creek Drainage Study. Map

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

· Legislative Priorities Breakfast, January 7, 8;00 a.m. Location: Eldridge.

· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Oread Hotel grand opening, Saturday, February 20. Time TBD.

· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) positions, held by Gary Calton, expired 12/31/09. Mr. Calton is eligible for reappointment.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment. This position must be held by a licensed professional engineer or architect, building contractor, or building superintendent of building construction.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Lawrence Cultural Arts Commission:

Four (4) positions, held by Kelly, Craig, Porsch, and Dobson, expire 01/31/10. All are eligible for reappointment.