Memorandum
City of Lawrence
Information Systems Department
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TO: |
David Corliss, City Manager |
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FROM: |
James Wisdom, Interim Information Systems Director |
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CC: |
Alan Landis, Purchasing Specialist Cynthia Boecker, Assistant City Manager Diane Stoddard, Assistant City Manager Jonathan Douglass, Assistant to the City Manager |
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DATE: |
December 29, 2009 |
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RE: |
January 5, 2010 Consent Agenda Item |
Please include the following item on the City Commission consent agenda for consideration at the January 5, 2010 meeting:
Approve expenditure to Innoprise for 2010 software maintenance.
Program History. On September 22nd, 2009, the City Commission approved an agreement between the City of Lawrence and Innoprise Software to begin replacing the City’s current SunGard H.T.E. Public Sector software with Innoprises software solutions. The agreement included paying Innoprise the $89,180 for 2010 software maintenance that would have typically been paid to SunGard. Both SunGard and Innoprise software will be used in 2010, but the City will proceed without maintenance on SunGard’s software to fund the Innoprise replacement. The software provides a variety of applications that serve all departments, including financial software for budgeting and accounting, purchasing/inventory, business licenses, asset management, cash receipts, accounts receivable, payroll/personnel, utility billing, building permits, code enforcement cases and several eGov solutions
Program Funding. Software maintenance fees are funded annually by the base budgets in the primary user departments. Because of the large number and variety of software applications in use, several accounts are used to fund the maintenance fees. Specifically funding would come from these sources:
|
Funding Source |
Account |
Amount |
|
General Fund Code Enforcement |
001-1032-532.33-06 |
1,596.40 |
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General Fund Building Inspection |
001-1034-534.33-06 |
9,682.40 |
|
General Fund City Clerk |
001-1050-542.40-04 |
1,435.20 |
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General Fund Fire & Medical |
001-2200-562.26-05 |
4,310.80 |
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General Fund Information Systems |
001-1070-557.33-06 |
21,623.68 |
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Water & Sewer Utility Billing |
501-1069-559.26-05 |
34,652.28 |
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Water & Sewer Administration |
501-7100-580.26-05 |
3,285.36 |
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Residential Sanitation |
502-3510-571.26-05 |
5,475.60 |
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Commercial Sanitation |
502-3520-572.26-05 |
5,475.60 |
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Storm Water Utility |
505-3900-579.26-09 |
1,642.68 |
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TOTAL Charges |
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$89,180.00 |
Action Request. Information Systems Department staff requests approval to fund Innoprise 2010 software maintenance in the amount of $89,180.00.