CITY
COMMISSION
MEETING AGENDA
December 15, 2009 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 12/10/09)
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Updates:
12/15/09 @ 3:15 p.m.
- Regular Agenda Item No. 2 – Midland Care Connection, Inc., request for financial participation in the sprinkler system program, withdrawn at applicant’s request.
12/15/09 @ 2:40 p.m.
- Added to Regular Agenda Item No. 6 – Berry Plastics application for Recovery Zone Facility Bond Reallocation.
12/15/09 @ 12:00 p.m.
- Added to Regular Agenda Item No. 6 – a letter from Bowersock Mills & Power Company and DRAFT application for Recovery Zone Facility Bond Reallocation.
12/11/09 @ 4:30 p.m.
- Added to Consent Agenda Item No. 7, Award bid for new siding and insulation at the Landscape Division shop for the Parks and Recreation Department to GSR Construction for $19,400. This item was deferred from the 12/08/09 City Commission Agenda. Bid Memo
- Added to Consent Agenda Item No. 9, adopt Resolution No. 6872, authorizing the City to establish an account with JPMorgan Chase to facilitate the administration of the contract with CIGNA Healthcare. Staff Memo
- Added to Regular Agenda Item No. 4, a Transit Facility Update Staff Memo.
- Added as Regular Agenda Item No. 6, submission of Recovery Facility Bonds on behalf of Bowersock Mill & Power Company and Berry Plastics. Staff Memo & Attachments
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/03/09.
2. Receive minutes from various boards and commissions:
Community Commission on Homelessness meeting of 11/10/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Approve request to extend the terms of three members of the Community Commission on Homelessness (CCH) to June 30, 2010. The terms are currently scheduled to end December 30, 2009, however the CCH has been working to develop the Housing Vision and having these members continue through the end of June would allow the CCH to continue its work and maintain continuity during the next few months. Staff Memo
a) Authorize the City Manager to execute Change Order No. 2 for the Fairfield Farms East Addition Sanitary Sewer Lift Station for $57,978 and execute Westar’s Agreement for Service. This improvement is paid 100% from a special assessment benefit district. Staff Memo & Attachments
b) Award bid for new siding and insulation at the Landscape Division shop for the Parks and Recreation Department to GSR Construction for $19,400. This item was deferred from the 12/08/09 City Commission Agenda. Bid Memo - Added 12/11/09
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8479, for the annexation of approximately one acre of property addressed as 1764 E. 1300 Road.
b) Ordinance No. 8480, authorizing the issuance of General Obligation Bonds in the amount of $2.9 million for the purchase and improvement of the West Lawrence Labs building. Adopt Resolution No. 6871, authorizing the sale of general obligation improvement bonds.
9. Adopt the following resolution(s):
a) Resolution No. 6869, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. Staff Memo & Attachments
b) Resolution No. 6870, declaring the eligibility of the City of Lawrence to submit applications to the Kansas Department of Transportation for use of transportation enhancement funds for the Santa Fe Station Preservation Project and the KU/Oread/Downtown Lighted Pedestrian Pathway Project.
c) Resolution No. 6872, authorizing the City to establish an account with JPMorgan Chase to facilitate the administration of the contract with CIGNA Healthcare. Staff Memo & Attachments - Added 12/11/09
10. Approve request to permit temporary occupancy for an office use while a rezoning application is processed to permit office uses where they are currently prohibited at the Home Improvement Center Planned Commercial Development located at the northeast corner of 31st and Iowa Streets. Request Staff Memo
11. Authorize the transfer of Outdoor Sculpture funds to the reserve fund for the Lawrence Cultural Arts Commission. LCAC Letter
12. Authorize the Mayor to sign a Release of Mortgage for James and Teresa Thompson, 317 Lawrence Avenue. Staff Memo
13. Authorize the Mayor to sign a Subordination Agreement for Tenants to Homeowners, 2612 Moundview. Staff Memo
14. Approve the renewal of the City of Lawrence’s excess workers compensation coverage with MECC for the insurance period of 01/01/10 to 12/31/10 for an estimated payment of $38,900. Staff Memo
15. Approve request from Johnson County Transit for funding for the K-10 Connector Service for $10,000. Staff Memo & Attachments
16. Authorize the City Manager to sign an Approval of Property Release from MV Transportation for bus #724 which caught on fire in June, 2009. Staff Memo & Attachments
17. Approve the amended bylaws of the Convention and Visitors Bureau Advisory Board. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive request from Inverness Park, LP, to reconsider the denial of the rezoning request (Z-7-11-09) to rezone approximately 10.97 acres, located on the SE corner of Inverness and Clinton Parkway, 4300 W. 24th Street, from RSO (Single-Dwelling Residential Office) to RM15 (Multi-Dwelling Residential). This item was originally heard by the City Commission on 10/06/09. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
2. WITHDRAWN AT APPLICANT’S REQUEST. Consider request from Midland Care Connection, Inc., for City financial participation in required fire sprinkler system at 319 Perry Street. Staff Memo & Attachments
Sprinkler
Background Information
ACTION: Direct staff as appropriate.
3. Receive Staff report concerning possible amendments to City laws governing panhandling and solicitation. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
4. Consider authorizing the Mayor to execute a contract with the LYNX contract 09-C05, for three (3) hybrid buses for an estimated cost of $1,800,000. The funding for the purchase of the vehicles will come from the 2009 ARRA Formula allocations and there is no local match required for ARRA funds. Staff Memo & Attachments Transit Facility Update Memo - Added 12/11/09
ACTION: Authorize the Mayor to execute a contract with LYNX contract 09-C05 for three (3) hybrid buses for an estimated cost of $1,800,000, if appropriate.
5. Consider authorizing the City Manager and the City’s attorney to submit a revised offer and appropriate related legal documents to purchase the former Farmland Nitrogen Facility. Any proposed acquisition will be placed on a future City Commission agenda for public comment and final Commission consideration. Staff Memo
ACTION: Authorize the City Manager and the City’s attorney to submit a revised offer and appropriate related legal documents to purchase the former Farmland Nitrogen Facility, if appropriate.
6. Consider authorizing submission of applications to the State of Kansas for Facility Recovery Bonds on behalf of Bowersock Mill & Power Company and Berry Plastics. Application materials will be posted when available. Staff Memo & Attachments Bowersock Letter & BMPC Application - Added 12/15/09 Berry Plastics Application - Added 12/15/09
ACTION: Authorize the City Manager to sign and submit applications to the State of Kansas for Facility Recovery Bonds on behalf of Bowersock Mills & Power Company and Berry Plastics, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: 2009 Meeting List 2010 Meeting List
· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.
· Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m. Location: Dole Institute.
· City Commission Meeting scheduled for December 22 has been canceled.
· City Commission Meeting scheduled for December 29 will be at 9:00 a.m. Consent Agenda items and bill paying.
· City offices closed Friday, December 25 in observance of the Christmas Holiday.
· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.
· City offices closed Monday, January 18 in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15 in observance of Presidents Day.
· Oread Hotel grand opening, Saturday, February 20. Time TBD.
· Public meeting on KU-City Land Use Agreement, Wednesday, January 27, 4:00 p.m. Location: City Commission Room.
· Inauguration of Chancellor Bernadette Gray-Little, 17th Chancellor of the University of Kansas, April 11, 2010.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Current Vacancies:
Convention & Visitors Bureau Advisory Board:
One (1) vacancy that expires 07/01/11. This position must be held by someone in the hotel industry.
Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.
Lawrence Cultural Arts Commission:
One (1) vacancy that expires 01/31/12.
Public Transit Advisory Committee:
One (1) vacancy for a position that expires 12/31/10.
Upcoming Vacancies/Reappointments:
One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.
Building Code Board of Appeals:
One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment. This position must be held by a licensed professional engineer or architect, building contractor, or building superintendent of building construction.
Community Commission on Homelessness:
Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.
One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.
Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).
Public Transit Advisory Committee:
One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.