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CITY COMMISSION

MEETING AGENDA

September 15, 2009 - 6:35 p.m.

(Posted on webpage at 5:30 p.m. on 09/10/09)

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UPDATES:

09/15/09 @ 2:30 p.m.:

Deferred at applicant’s request, Regular Agenda Item No. 3 – Sidewalk dining request for The Granada.

09/14/09 @ 4:45 p.m.:

Added a rehabilitation cost estimate to Regular Agenda Item No. 1 – 617 W. 4^th Street.
Added a zoning map to Regular Agenda Item No. 2 – Lawrence Community Shelter rezoning issue for 2176 E. 23^rd Street.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of September 17 – 23, 2009 as Constitution Week.

2. Proclaim the month of September 2009 to be National Preparedness Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 07/14/09

Sister Cities Advisory Board meeting of 07/08/09

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Authorize sale of surplus Information Systems and Utilities Department equipment on Gov Deals. Staff Memo

b) Approve Change Orders No. 2, 3, and 4 to R. D. Johnson Excavating Company in the amount of $104,433.15 for asphalt cost adjustments and additional work added to the Overland Drive, Queens Road to Stoneridge Drive (Special Assessment Benefit District Project No. 19-CP6-506(BD)) and Stoneridge Drive, Overland Drive to 6^th Street (Project No. 25-CP8-806(BD)), Street, Storm Sewer, Waterline Improvements. Staff Memo

c) Approve payment to Reddi Services for vacuum services and removal of solids from four basins at the Wastewater Treatment Plant in the amount of $19,686.23. Staff Memo

5. Adopt on second and final reading, Ordinance No. 8458, establishing no parking along the south side of 13^th Street from 300 ft. east of Oregon Street to 300 ft. west of Oregon Street (approved by CC 9/1/09).

6. Receive request for annexation of approximately 34.38 acres south of the intersection of Kasold Drive / W 31^st Street and Atchison Way [A-8-3-09]. Refer request to Lawrence-Douglas County Metropolitan Planning Commission for consideration. Request Map

7. Approve an amended Special Use Permit SUP-4-3-09, repealing the Adaptive Reuse of a Historic Property element of the application, for property located at 603 Tennessee Street for a Bed & Breakfast. Submitted by Rainbow Works LLC, property owner of record. Adopt on first reading, Ordinance No. 8456, for Special Use Permit (SUP-4-3-09) repealing the Adaptive Reuse of a Historic Property element of the application, for property located at 603 Tennessee Street for a Bed & Breakfast. (PC Item 1; approved 8-0 on 8/24/09) PC Staff Report HRC Staff Report Minutes Maps Site Plan Correspondence

8. Authorize the Mayor to sign a Release of Mortgage for Jonathan Merz, 1417 Pennsylvania. Staff Memo

9. Approve as a “sign of community interest” signage for Amtrak at the BNSF Depot. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive status update on the rehabilitation of 617 W 4^th Street. 09/10/09 Staff Memo 09/10/09 Photos 08/27/09 Staff Memo 08/27/09 Photos Estimate of Rehabilitation Cost - Added 09/14/09

ACTION: Direct staff as appropriate.

2. Consider initiating the special use permit and rezoning applications as requested by the Lawrence Community Shelter and authorizing the Director of Planning and Development Services to determine the appropriate zoning district for the rezoning application, associated with the proposed Lawrence Community Shelter location, 2176 East 23^rd Street. Staff Memo Request Zoning Map - Added 09/14/09

ACTION: Initiate the special use permit and rezoning applications as requested by the Lawrence Community Shelter and authorize the Director of Planning and Development Services to determine the appropriate zoning district for the rezoning application, if appropriate.

3. DEFERRED AT APPLICANT’S REQUEST. Conduct public hearing and consider approving Site Plan SP-6-26-09, and the sidewalk dining and hospitality license, for the Granada, located 1020 Massachusetts Street. Submitted by Paul Werner Architects for Granada LLC., property owner of record.

~~Staff Report Staff Memo Site Plan Site Plan Elevations~~

ACTIONS: Hold a public hearing. Find that the proposed sidewalk dining and hospitality use is in the public’s interest, if appropriate.

Approve Site Plan SP-6-26-09, for a sidewalk dining and hospitality area for Mike Logan, Granada LLC, d/b/a The Granada, 1020 Massachusetts Street (submitted by Paul Werner for Granada LLC, property owner of record), if appropriate.

~~Approve sidewalk dining and hospitality license for The Granada, 1020 Massachusetts Street, and authorize the City Manager to enter into a right-of-way agreement with the applicant, if appropriate.~~

Adopt on first reading, Ordinance No. 8459, allowing possession and consumption of alcoholic beverages on certain city property pursuant to The Granada Sidewalk Dining and Hospitality License, if appropriate.

4. Receive six month follow up report from the City Auditor. Staff Memo

ACTION: Receive report; direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 2009 Community Education Breakfast, September 18, 7:30 – 9:00 a.m. Location: Holidome.

· Joint City/County/USD 497 meeting, September 22, 4:00 – 6:00 p.m. Location: City Commission Room.

· Oread “Top-off” event, September 23, 11:30 a.m. at 12^th and Oread Boulevard, on top of the Oread hotel.

· Douglas County Historical Society public meeting regarding the direction of the society and Watkins Community Museum, Thursday, September 24, 7:00 p.m. Location: Watkins Museum.

· Welcoming reception for Eutin 20^th Anniversary Delegation, Thursday, October 1, 6:30 p.m. Location – TBD.

· Peak Oil Task Force, Thursday, October 1, 4:00 p.m. Location: City Manager’s Conference Room.

· 20^th Anniversary Eutin/Lawrence Sister City Buffet, Sunday, October 4, 5:30 p.m. Location: Maceli’s.

· Briefing from KDOT on transportation projects, Tuesday, October 6, 4:30 p.m., Location: City Commission Room.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· 14^th Annual Phoenix Awards, Sunday, November 1, 2009 at 2:00 pm, Location: Arts Center

· Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m. Location: Building 21 at the Douglas County 4-H Grounds.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. One vacancy (Board of Directors) for a position that expired 09/30/08.

Lawrence Cultural Arts Commission:

One (1) vacancy for the unexpired position that was held by John Reeves and expires 01/31/12.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Mike Bowman, will expire 09/30/09. Mr. Bowman is eligible for reappointment to an additional term.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One (1) position, held by Harris, expires 09/30/09. Mr. Harris is eligible for reappointment to additional terms.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Human Relations Commission:

Two (2) positions, held by Barbara Hillmer and Teresa Wilke, expire 09/30/09. Both have served their consecutive second term and are not eligible for reappointment. One (1) position, held by Augelli, expires 09/30/09. Mr. Augelli does not wish to be reappointed to an additional term.

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.