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CITY COMMISSION

MEETING AGENDA

June 2, 2009 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 05/28/09)

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Updates:

06/02/09 @ 4:00 p.m.

Added bid memo to Regular Agenda Item No. 3 – West 9^th Street rehabilitation project, awarding bid to RD Johnson Excavating Co., Inc. for a total project cost of $748,211.19.

06/01/09 @ 4:30 p.m.

Added staff memo to Regular Agenda Item No. 2 – North 2^nd and Locust Streets improvement project.
Added correspondence from Michael Almon and a staff memo regarding bike lanes to Regular Agenda Item No. 3 – West 9^th Street rehabilitation project.
Added to Future Agenda Items Memo – discussion of Lawrence Community Shelter to June 16, 2009.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/19/09.

2. Receive minutes from various boards and commissions:

Hospital Board meeting of 04/15/09

Historic Resources Commission Action Summaries from 01/15/09, 02/19/09, 03/26/09, & 04/16/09

Board of Plumbers and Pipe Fitters meeting of 01/21/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Bid and purchase items:

a) Authorize payment to Douglas County, Kansas, for $566,174.04, for the City of Lawrence’s participation in the Douglas County Southeast Area Sanitary Sewer Benefit District’s Nos. 1, 2, and 3. Staff Memo & Attachments

b) Approve reimbursement to Caspian Group, 746 Massachusetts Street (Tellers Restaurant) for costs associated with fire sprinkler system installation for $41,000 in accordance with the Downtown Sprinkler System Incentive Program. Staff Memo & Attachments

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8405, pertaining to the use and occupancies of buildings and structures with nonflammable medical gas systems, inhalation anesthetic systems, and vacuum piping systems to reflect that Certificates of Occupancy shall not be issued until all verification and testing records required by NFPA 99C have been provided to the building official and the responsible facility authority shall provide a statement to in writing to the building official that all inspections and testing have been successfully completed.

b) Ordinance No. 8406, incorporating by reference, TA-04-03-08, to Chapter 20 of the Lawrence City Code (Land Development Code) to define and permit various homeless facilities. (PC Item 7; approved 7-1 on 4/22/09) Incorporation By Reference

6. Approve a Cooperative Agreement of Understanding between the City of Lawrence/Lawrence Transit System, Kansas Department of Transportation (KDOT), and the Lawrence-Douglas County Metropolitan Planning Organization (L-DC MPO) for the Regional Transportation Planning Process in Douglas County. Staff Memo Agreement

7. Receive status update on the 6^th Street ITS Project. Staff Memo & Attachments

8. Approve as a sign of community interest, a request from Downtown Lawrence, Inc., to hang a banner promoting the Downtown Film Festival which would hang on the north wall of the downtown parking garage located on New Hampshire Street, between 9^th and 10^th Streets. The banner would be displayed June 3 through August 28, 2009. Banner

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting on first reading, Joint Ordinance 8402/County Resolution No._______ approving CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7: Industrial and Employment Related Land Use as recommended by the Planning Commission at their April 22, 2009 meeting. (CC referred to PC 3/24/09, PC approved 8-0 4/22/09) Staff Memo Horizon 2020 - Chapter 7 PC Minutes

ACTION: Adopt on first reading, Joint Ordinance 8402/County Resolution No. _____ approving CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7, if appropriate.

2. Consider authorizing the Mayor to sign ARRA Agreement for 2^nd and Locust Streets intersection reconstruction, State project No. 23 U-2041-01. Staff Memo & Attachments Emergency Response Staff Memo - Added 06/01/09

ACTION: Authorize the Mayor to sign ARRA Agreement for the 2^nd and Locust Street intersection reconstruction project, if appropriate.

3. Consider awarding City Bid No. B09032, Project No. PW0906, West 9^th Street, Iowa to Tennessee Streets, Rehabilitation Project. Bids will be opened at 2:00 P.M. on June 2, 2009. Staff will provide a recommendation for award at the June 2, 2009 City Commission Meeting. Staff Memo Correspondence - Added 06/01/09 Bike Lane Staff Memo - Added 06/01/09 Bid Memo & Attachments - Added 06/02/09

ACTION: Award bid for west 9^th Street, Iowa to Tennessee Streets, rehabilitation project to RD Johnson Excavating Co., Inc., for a total project cost of $748,211.19, if appropriate.

4. Consider the following items related to the Street Sprint portion of the Tour of Lawrence bicycle race, to be held downtown on Friday, July 3, 2009.

a) Consider approving a temporary use of right-of-way permit for specified portions of 7^th Street, the 600 and 700 blocks of Vermont Street, the 600 and 700 blocks of Massachusetts Street and the alley east of the 600 block of Massachusetts Street for the Street Sprint, July 3, 2009 from 5:30 p.m. to 10:00 p.m., if appropriate. Staff Memo & Attachments

ACTION: Approve a temporary use of right-of-way permit for specified portions of 7^th Street, the 600 and 700 blocks of Vermont Street, the 600 and 700 blocks of Massachusetts Street and the alley east of the 600 block of Massachusetts Street for the Street Sprint, July 3, 2009 from 5:30 p.m. to 10:00 p.m., if appropriate.

b) Consider authorizing the temporary sale, possession, and consumption of alcoholic beverages as part of the Street Sprint bike race in downtown Lawrence, July 3, 2009, 5:00 p.m. – 12:00 a.m. on the south half of the 600 block of Massachusetts Street and the north half of the 700 block of Massachusetts Street, and adopt on first reading, Ordinance No. 8414, authorizing the possession and consumption of alcoholic beverages on July 3, 2009 on the south half of the 600 block of Massachusetts and the north half of the 700 block of Massachusetts from 5:00 p.m. – 12:00 a.m. Staff Memo & Attachments

ACTION: Approve the temporary sale, possession, and consumption of alcoholic beverages on July 3, 2009 from 5:00 p.m. – 12:00 a.m. and adopt on first reading, Ordinance No. 8414, authorizing the possession and consumption of alcoholic beverages on July 3, 2009 on the south half of the 600 block of Massachusetts and the north half of the 700 block of Massachusetts from 5:00 p.m. – 12:00 a.m., if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 06/01/09

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish possible dates in July for a luncheon with City Commissioners and the Lawrence Memorial Hospital Board.

2. Planning a joint meeting with DGCO Commission for early summer. Request

§ Commissioners are invited to participate in the Lichtwardt Woods Bird Walk, Saturday, May 30, 9:00 – 10:30 a.m. (rain or shine). Location: Lichtwardt Woods, NW Lawrence. Sponsored by the Kansas Land Trust. Information (internet required)

§ City Commission Study Session, June 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget

§ Planning Commission Orientation with County Commission and City Commission, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.

§ Peak Oil Task Force Meeting, Thursday, June 25, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.

§ June 30 City Commission Meeting cancelled due to the fifth Tuesday.

§ City offices closed Friday, July 3 in observance of Independence Day.

§ City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

§ 2009 Employee Appreciation picnic, Saturday, August 29, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Convention and Visitor’s Bureau Advisory Board:

One position, held by Christilles, expires 07/01/09. Ms. Christilles is eligible for reappointment to an additional term.

Douglas County Emergency Management Board:

One position, held by Truman Waugh, expires 07/01/09. Mr. Waugh is eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.