A

CITY COMMISSION

MEETING AGENDA

February 10, 2009 – 5:30 p.m.

(Posted on webpage at 4:30 p.m. on 02/05/09)

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Updates:

02/10/09 @ 12:00 p.m.

Added additional correspondence to Regular Agenda Item No. 2 – TA-12-27-07.
Added additional correspondence to Regular Agenda Item No. 4 – Homeless camping.
Added correspondence to Regular Agenda Item No. 5 – 617 W. 4^th Street.
Updated the Future Agendas Memo with a staff memo regarding Economic Development Policies and Procedures.

02/09/09 @ 2:45 p.m.

Added staff memo to Regular Agenda Item No. 1 – CPA-2004-02, Chapter 7, second reading of Ordinance No. 8383.

A. STUDY SESSION:

1. City Commission Study Session with the Community Development Advisory Committee. Agenda & Materials

After a short break, the City Commission Meeting will begin at

approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/27/09.

2. Receive minutes from various boards and commissions:

Community Development Advisory Committee meeting of 01/08/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award RFP No. R08018, design and installation of a cooling system for the Computer Server Room in City Hall, to P1 Group in the amount of $61,370.00. Staff Memo

b) Approve Final Change Order to King’s Construction in the amount of $66,902.87 for additional work added to the 25^th Terrace, O’Connell Road to Franklin Road, Street, Storm Sewer, Waterline Improvements project, Project No. 12-CP2-407(BD), City Bid No. B08065. Staff Memo & Attachments

c) Authorize payment of $30,040 for additional architectural services to Treanor Architects for the Carnegie Building rehab project. Staff Memo & Attachments

d) Waive bidding requirements and authorize two payments for an audit of the Utilities Management System. The first payment is for the Biosolids portion of the audit, and must be sole source purchased through the Water Environment Federation, who contracts with KEMA – Registered Quality to perform the audit. The second purchase order goes directly to KEMA – Registered Quality for the other two portions of the audit, for the remainder of the audit cost. Staff Memo

i) Payment to Water Environment Federation for the NBP EMS for Biosolids audit in the amount of $6,000.

ii) Payment to KEMA – Registered Quality for the ISO 14001/OHSAS 18001/ISO 9001 audit in the amount of $25,000.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8364, for Text Amendment TA-10-17-08, amendments to Section 20-804, 20-805, 20-807 and 20-815 of the joint Subdivision Regulations revising standards for Build Out Plans. Initiated by the County Commission on 10/29/08. (PC Item 5; approved 7-0 on 12/15/08) Incorporation By Reference

b) Ordinance No. 8368, an ordinance providing for the amendments to the 2006 International Building Code (IBC), International Residential Code (IRC) and International Plumbing Code (IPC) specifically recommending that drinking fountains not be required in occupancies with an occupant load less than 30 and initiating a recommendation to reduce the amount of insulation for basement walls in one- and two-family dwellings.

7. Approve Site Plan SP-10-86-08 for a new restaurant and sidewalk dining for Noodles and Company to be located at 8 W 8^th Street. Submitted by Wendy Hunter of HD Group for Greg Guenther, property owner of record. Staff Report Site Plan

8. Receive 2008 Lawrence Police Department Racial Profiling Report. Staff Memo & Attachments

9. Authorize the Mayor to sign a Subordination Agreement for Daryl Jones, 2732 Maverick Lane. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider adopting on second and final reading, Revised Joint City Ordinance No. 8283/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7. (PC Approved 7-2 5/21/08) Douglas County Resolution Passed on 01/26/09 Draft Chapter 7 Staff Memo Staff Memo - Added 02/09/09

ACTION: Adopt on second and final reading, revised Joint City Ordinance No. 8283/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7, if appropriate.

2. Consider approving Text Amendment TA-12-27-07, revisions to multiple sections of the City Development Code to revise the Protection Standards for Environmentally Sensitive Areas and to provide more precise definitions. TA-12-27-07 with revisions to Sections 20-1101, 20-1109 & 20-1701 (PC item 18; approved 7-1-1 on 7/23/08 meeting). TA-12-27-07 with revisions to Sections 20-701 and 20-702 to maintain consistency throughout the Code. Consider adopting Ordinance No. 8304 on first reading regarding TA-12-27-07 for revisions to multiple sections of the City Development Code to revise the Protection Standards for Environmentally Sensitive Areas and to provide more precise definitions. (PC item 9; approved 7-0 on 9/24/08) Revised Staff Memo & Attachments Supporting Documents Correspondence - Updated 02/10/09 PC Minutes Powerpoint Presentation Proposed Amendment Incorporation By Reference

ACTION: Approve Text Amendment TA-12-27-07, revisions to Sections 20-701, 20-702, 20-1101, 20-1109 and 20-1701 of the City Development Code to revise Protection Standards for Environmentally Sensitive Areas and provide more precise definitions and adopt on first reading, Ordinance No. 8304, if appropriate.

3. Discussion with transit implementation specialist of the future of coordinated transit services. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

4. Receive minutes and recommendation from the Community Commission on Homelessness (CCH) discussion on homeless camping. Correspondence - Updated 02/10/09 Letter from CCH to CC 01/26/09 CCH Minutes of 01/13/09

ACTION: Receive minutes and direct staff as appropriate.

5. Receive staff report on the structure at 617 W. 4^th Street. Staff Memo & Attachments Correspondence - Added 02/10/09

ACTION: Receive report and direct staff as to the appropriateness of delaying the demolition order and granting a permit to rehabilitate the structure located at 617 W. 4^th Street, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 02/10/09

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

§ City offices will be closed on February 16, in observance of Presidents Day.

§ City Commission meeting for March 17 has been canceled due to Spring Break.

§ There will be a City Commission meeting on March 31 due to the March 17 meeting being canceled.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Development Advisory Committee:

(Formerly known as Neighborhood Resources Advisory Committee:

One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.

Convention & Visitors Bureau Advisory Board:

One (1) vacancy for the un-expired position held by Michael Moore, which expires 07/01/11.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Lawrence Cultural Arts Commission:

One vacancy for the position held by Rapport, which expires 01/31/09. Terms for this board are for three years from date of previous term expiration.

Sales Tax Audit Committee:

The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.