CITY
COMMISSION
MEETING AGENDA
January 27, 2009 – 4:00 p.m.
(Posted on webpage at 4:45 p.m. on 01/22/09)
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Updates:
01/27/09 @ 11:15 a.m.
- Defer Regular Agenda Item No. 1 – Consider adopting on second and final reading, Revised Joint City Ordinance No. 8283/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7 until February 3, 2008.
- Defer Regular Agenda Item No. 2 - Consider approving Text Amendment TA-12-27-07, revisions to multiple sections of the City Development Code to revise the Protection Standards for Environmentally Sensitive Areas until February 10, 2008.
01/23/09 @ 2:45 p.m.
- Added study session agenda and materials to Section A.
A. STUDY SESSION:
1. The City Commission, Douglas County Commission, and Chamber of Commerce will meet in a study session from 4:00 – 6:00 p.m. to discuss Economic Development Issues and Policies. Study Session Agenda & Materials
B. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for approximately 45 minutes to meet with attorneys for the City on matters which are deemed privileged under the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. After a short break, the City Commission Meeting will resume at approximately 6:50 p.m.
ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.
C. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
D. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/13/09.
2. Receive minutes from various boards and commissions:
Sustainability Advisory Board meeting of 12/10/08
Traffic Safety Commission meeting of 12/01/08
Hospital Board meeting of 12/17/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of February 17, 2009 for City Bid No. B09006, Project No. PW0816, 2008 Sidewalk Gap Program. Staff Memo & Attachments
b) Set bid date of Tuesday, February 17, 2009 for Bid No. B09007, 2009 Fire Hydrant Painting Program. Bid Memo
c) Waive Engineer’s estimate and award City Bid No. B08075, Project No. 32-AC1-604(S), UBS/O’Reilly Site Work (23rd Street Access Management Improvements) to R.D. Johnson Excavating for $99,999.99. Staff Memo & Attachments
d) Award Bid No. B09001, tee and anchor coupling waterline fittings for the Utilities Department, to Ferguson Enterprises, for $17,717.03. Bid Memo & Attachments
e) Waive bidding requirements and approve sole-source purchase (State of Kansas Contract) of 19 Motorola MW810 mobile data computers for the Police Department from TFM Communications, Inc., for $97,944. Bid Memo
f) Approve continuation of the City’s practice of purchasing vehicles through the sealed bid process, rather than the MACCPP cooperative contract. Staff Memo & Attachments
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8361, adopting the 2009 edition of the Code of the City of Lawrence.
b) Ordinance No. 8367, ordering the condemnation of appropriate interests in real property for use by the City for the location, construction, operation and maintenance of a public sanitary sewer pump station, sanitary sewer main and equipment and facilities appurtenant thereto, located adjacent to the existing Pump Station 25 and to the former Farmland Industries property.
c) Ordinance No. 8286 for Text Amendment TA-11-24-07 for the Lawrence SmartCode and, Pursuant to the provisions of K.S.A. Chapter 12, Article 7, enacting a new Chapter 21 of the Code of the City of Lawrence, Kansas, establishing comprehensive zoning regulations and other land use regulations. (PC Item 15; approved 8-0 on 5/21/08) Incorporation By Reference
d) Ordinance No. 8288 for Comprehensive Plan Amendment CPA-2007-6, to amend Horizon 2020 by creating Chapter 15 – Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence. (CPA-2007-6 approved by CC on 01/06/09) Incorporation By Reference
e) Ordinance No. 8289 for Comprehensive Plan Amendment CPA-2007-7, to amend Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan. (CPA-2007-7 approved by CC on 01/06/09) Incorporation By Reference
8. Adopt Resolution No. 6820, setting a public hearing date of March 17, 2009, to discuss the condition of the dilapidated structure at 1207 E. 13th Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments
9. Approve the following unanimous recommendations from the Traffic Safety Commission:
a) Establish NO PARKING 7AM-5PM MON-FRI along the south side of Hillcrest Road and along the west side of Spencer Drive. TSC Item #2 - Minutes & Attachments
b) Establish NO PARKING along the west side of Stone Meadows Drive between Bob Billings Parkway and the south leg of Brighton Circle. TSC Item #3 - Minutes & Attachments
c) Establish NO PARKING along the west side of Louisiana Street between 18th Street and 19th Street. TSC Item No. 4 - Minutes & Attachments
d) Deny request to establish a SCHOOL CROSSING on Connecticut Street at 11th Street. TSC Item No. 5 - Minutes & Attachments
e) Adopt on first reading, Ordinance No. 8213, rescinding All-Way Stop Signs at the Kasold Drive and Peterson Road intersection and to prohibit parking on the south side of Hillcrest Road and on the west side of Spencer Drive 7AM-5PM MON-FRI; and prohibit parking on the west side of Stone Meadows Drive between Bob Billings Parkway and the south leg of Brighton Circle and on the west side of Louisiana Street between 18th Street and 19th Street. Staff Memo & Attachments
10. Authorize the City Manager to enter into an agreement with Olsson Associates for Route and Schedule Design for Coordinated Transportation Services in Lawrence. Staff Memo
11. Receive 2008 Annual Report for the ECO2 Commission. Report
12. Authorize the City Manager to execute a Cooperation Agreement with Douglas County for use of 4-H Fairgrounds Baseball Facilities. Agreement
13. Receive and refer to staff and the Bicycle Advisory Committee, a request from the Lawrence Bicycle Club. Request
E. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS:
1. DEFERRED UNTIL FEBRUARY 3, 2008. Consider adopting on second and final reading, Revised Joint City Ordinance No. 8283/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7. (BoCC Approved 3-0 11/12/08, PC Approved 7-2 5/21/08) Douglas County Resolution to be considered on 01/26/09
ACTION: Adopt on second and final reading, Revised Joint City Ordinance No. 8283/County Resolution No. ____, for CPA-2004-02, Chapter 7 – Horizon 2020, if appropriate.
2. DEFERRED UNTIL FEBRUARY 10, 2008. Consider approving Text Amendment TA-12-27-07, revisions to multiple sections of the City Development Code to revise the Protection Standards for Environmentally Sensitive Areas and to provide more precise definitions. TA-12-27-07 with revisions to Sections 20-1101, 20-1109 & 20-1701 (PC item 18; approved 7-1-1 on 7/23/08 meeting). TA-12-27-07 with revisions to Sections 20-701 and 20-702 to maintain consistency throughout the Code. Consider adopting Ordinance No. 8304 on first reading regarding TA-12-27-07 for revisions to multiple sections of the City Development Code to revise the Protection Standards for Environmentally Sensitive Areas and to provide more precise definitions. (PC item 9; approved 7-0 on 9/24/08) Revised Staff Memo & Attachments Supporting Documents Correspondence PC Minutes Powerpoint Presentation Proposed Amendment Incorporation By Reference
ACTION: Approve Text Amendment TA-12-27-07, revisions to Sections 20-701, 20-702, 20-1101, 20-1109 and 20-1701 of the City Development Code to revise Protection Standards for Environmentally Sensitive Areas and provide more precise definitions and adopt on first reading, Ordinance No. 8304, if appropriate.
3. Receive City Auditor’s report on Small Purchases. Powerpoint Presentation
ACTION: Receive report.
4. Consider approving the 2009 Contracted Street Maintenance Program. Authorize staff to request proposals for the engineering design of Kasold Drive from 23rd Street to 31st Street. Staff Memo & Attachments
ACTION: Approve the 2009 Contracted Street Maintenance Program and authorize staff to request proposals for the engineering design of Kasold Drive, from 23rd Street to 31st Street, if appropriate.
5. Consider alternatives to individual bid fuel purchasing. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
G. PUBLIC COMMENT:
H. FUTURE AGENDA ITEMS: Staff Memo & Attachments
I. COMMISSION ITEMS:
J. CALENDAR: Meeting List
§ Deadline to file to run for City Commission, January 27, 12:00 p.m.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, January 27, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, February 3, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
§ City Commission Study Session with the Community Development Advisory Committee, Tuesday, February 10, 5:30 p.m. Location: City Commission Room.
§ City offices will be closed on February 16, in observance of Presidents Day.
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*City Commission meeting dates are in black bold print
K. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
Convention & Visitors Bureau Advisory Board:
One (1) vacancy for the un-expired position held by Michael Moore, which expires 07/01/11.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three positions, held by Dave Loewenstein, Evie Rapport, and John Reeves expire 01/31/09. Ms. Rapport does not wish to be reappointed to an additional term. Terms for this board are for three years from date of previous term expiration.