CITY
COMMISSION
MEETING AGENDA
September 16, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 09/11/08)
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Updates:
09/16/08 @ 4:55 p.m.
- Regular Agenda Item No. 3-a – SUP 07-04-08 for Lawrence High School Athletic Facility – Added information from USD 497.
09/15/08 @ 4:00 p.m.
- Regular Agenda Item No. 3-b – SUP 07-06-08 for Centennial/Lawrence Virtual School - Added additional correspondence.
09/12/08 @ 3:40 p.m.
- Consent Agenda Item No. 2 – Changed Lawrence Arts Center to Lawrence Arts Commission.
- Regular Agenda Item No. 4 – Recycling Survey Results – Added recommendations from Sustainability Advisory Board.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of September 14 – 20, 2008 as POW/MIA Recognition Week and Friday, September 19, 2008 as POW/MIA Recognition Day.
2. Proclaim the week of September 17 – 23, 2008 as Constitution Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/02/08.
2. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meeting of 06/05/08
Board of Electrical Appeals meeting of 08/06/08
Community Commission on Homelessness meeting of 07/08/08
Sister Cities Advisory Board meetings of 04/08/08 & 05/14/08
Lawrence Arts Center Commission meetings of 04/09/08,
05/21/08,
& 06/11/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Approve Change Order No. 1 to LRM Industries, Inc. in the amount of $37,732.40 due to significant increases in asphalt oil prices for the 2008 Overlay Program, Phase 1, Project No. PW0808, City Bid No. B08043. Staff Memo
b) Approve the purchase of a pre-cast concrete restroom facility from CXT Concrete Buildings in the amount of $47,000, for placement in Hobbs Park. The price for this facility was determined by using bid received as part of a GSA cooperative purchasing agreement. Staff Memo & Attachment
6. Adopt on first reading, Joint City Ordinance No. 8301/County Resolution No. ____ regarding amendments to the Subdivision Regulations (TA-12-26-07, TA-05-08-08, TA-05-09-08, TA-06-10-08, and TA-06-11-08) approved by the City Commission on September 9, 2008 and the Board of County Commissioners on September 3, 2008. Subdivision Regulations
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8323, amending Chapter VI, Article 13 and enacting Chapter VI, Article 13 Section 6-1302.1 related to occupancy of rental units in RS zoning districts
b) Ordinance No. 8283, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7. (PC Item 11; approved 7-2 on 5/21/08) Draft Chapter 7 Horizon 2020
8. Adopt Resolution No. 6801, setting a public hearing date of November 11, 2008, to discuss the condition of the dilapidated structure at 617 W. 4th and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Report & Attachments
9. Approve Text Amendment TA-07-14-08, to Section 20-525 and Section 20-526 of the Development Code to specify use standards for general retail sales and retail establishments in the MU (Mixed Use) District (Initiated by Planning Commission on 7/21/08). Adopt Ordinance No. 8318 on first reading for TA-07-14-08, to Section 20-525 and Section 20-526 of the Development Code. (PC Item 7; approved 8-0 on 8/27/08) Staff Report PC Minutes Correspondence Development Code TA 07-14-08
10. Approve a contract with LSA Associates, Inc. for on-call traffic modeling services needed by the Lawrence-Douglas County Metropolitan Planning Organization (MPO) in their conduct of the regional transportation planning program. The funding for this contract is 80% federal planning funds programmed by the MPO with the 20% local match provided by the Lawrence-Douglas County Planning Department. Staff Memo & Attachments
11. Approve request by Peridian Group, on behalf of the property owners for a variance at the Grove, a proposed multi-family development at 24th Place and Inverness Drive, from City Code 19-302(1)(B), which states that apartment houses having twelve living units or less shall have a water meter for each living unit. Staff Memo & Attachments
12. Authorize staff to advertise an RFP for Design and Construction Phase Engineering services in conjunction with project WW0601 improvements to the Anaerobic Digester Process and small maintenance projects at the City of Lawrence Kaw Wastewater Treatment Plant. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct City water and wastewater revenue bond sale and award bid to lowest responsible bidder. Staff Memo & Attachments
ACTION: Conduct revenue bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 8325, authorizing and providing for the issuance of $4,270,000 principal amount of water and sewage system improvement revenue bonds. Adopt Resolution No. 6802, prescribing the form and details of and authorizing and directing the sale and delivery of the bonds.
2. Conduct public hearing regarding the establishment of water and sewer improvements for Bauer Brook Estates. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 6799 and Resolution No. 6800, setting out the findings and determinations and ordering the sanitary sewer and water improvements to serve the Bauer Brook Estates subdivision, if appropriate.
3. Consider approving the following special use permits:
a) SUP-07-04-08, a Special Use Permit and Institutional Development Plan for Lawrence High School for the construction of additional parking and installation of bleachers/restrooms/concessions/lighting/sound systems to accommodate football/softball/soccer competition on-site at 1901 Louisiana Street. Submitted by Landplan Engineering, for City of Lawrence Public Schools USD 497, property owner of record. Because valid protest petitions have been received, a super-majority vote (4 votes) would be needed. Staff Report Revised Site Plan Map of Area Correspondence Narrative & Supporting Documentation PC Minutes Sketches of Design Protest Petition Staff Memo & Attachments USD 497 Information - Added 09/16/08
ACTION: Approve SUP-07-04-08, a Special Use Permit for Lawrence High School, subject to conditions, if appropriate.
b) SUP-07-06-08, a Special Use Permit and Institutional Development Plan for Centennial/Lawrence Virtual School for the construction of additional parking and installation of bleachers/restrooms/concessions/lighting system to accommodate baseball and tennis competition on-site at 2145 Louisiana Street. Submitted by Landplan Engineering, for City of Lawrence Public Schools USD 497, property owner of record. A protest petition has been received, however it does not meet the minimum requirements for a valid protest petition. Staff Report Revised Site Plan Correspondence - Updated 09/15/08 PC Minutes Staff Memo & Attachments
ACTION: Approve SUP-07-06-08, a Special Use Permit for Centennial/Lawrence Virtual School, subject to conditions, if appropriate.
c) SUP-07-05-08, a Special Use Permit and Institutional Development Plan for Free State High School for the construction of additional parking and installation of bleachers/restrooms/concessions/lighting/sound systems to accommodate football/softball/basketball/soccer/tennis competition on-site at 4700 Overland Dr. Submitted by Landplan Engineering, for City of Lawrence Public Schools USD 497, property owner of record. Staff Report Revised Site Plan Map of Area Correspondence PC Minutes
ACTION: Approve SUP-07-05-08, a Special Use Permit for Free State High School, subject to conditions, if appropriate.
4. Receive presentation of results of Recycling Survey. Survey Results Report Sustainability Advisory Board Recommendations - Added 09/12/08
ACTION: Receive presentation.
5. Receive staff memo regarding green burials. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. The joint City/County/USD quarterly meeting scheduled for October 8 needs to be rescheduled. The City will work with the County and School District to reschedule the meeting.
2. Due to the Presidential debate scheduled for October 7, 2008, change the time for the City Commission Meeting to 5:30 p.m. The agenda will be light and adjournment will be no later than 6:30 p.m.
3. Due to Election Day, change the time for the November 4, 2008 City Commission Meeting to 5:30 p.m. The agenda will be light and adjournment will be no later than 6:30 p.m.
§ Mayor’s Task Force on Climate Protection, Tuesday, September 23, 4:30 p.m. Location: City Commission Room.
§ There will not be a City Commission Meeting on September 30.
§ City Employee United Way Picnic, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Community Building.
§ Lawrence Energy Conservation Fair, Sunday, October 19, 10:00 a.m. – 5:00 p.m. Location: Free State High School.
§ City of Lawrence Human Relations Employment Law Update Seminar, Sunday, October 28, 8:00 a.m. – 5:00 p.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Location: City Hall.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Two (2) positions, (von Tersch and Carpenter), expire 09/30/08. Both are eligible for reappointment to additional terms.
Three (3) positions, (Hodison, Tapahonso, and Walker) expire 09/30/08. All are eligible for reappointment to additional terms. One (1) position, (Chao) will expire 09/30/08. Mr. Chao has served two consecutive terms and is not eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two (2) positions, (Donaldson - Advisory Council) and (Brown - Board of Directors), expire 09/30/08. Both are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three (3) vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One (1) vacancy for the unexpired position held by Jost which expires 01/31/11.
Lawrence Citizen Advisory Board:
One (1) vacancy for the unexpired position (Leon) which expires 03/01/11.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position (Foster) expires 12/31/08.
One (1) vacancy for the position that expired 04/30/08.