CITY COMMISSION

MEETING AGENDA

July 8, 2008 - 5:30 p.m.

(Posted on webpage at 4:15 p.m. on 07/03/08)

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UPDATES:

07/08/08 @ 5:00 p.m.

• Added to Regular Agenda Item No. 3, staff responses to Vice-Mayor Chestnut’s memo regarding the 2009 proposed budget.

07/07/08 @ 4:00 p.m.

• Added to Regular Agenda Item No. 2 – a report from Diane Stoddard, Assistant City Manager, regarding the Manhattan, KS incubator.
• Added to Regular Agenda Item No. 3 – a memo from Vice-Mayor Chestnut regarding the 2009 proposed budget and a letter from Lawrence Association of Neighborhoods regarding the Transit system.  City staff will provide initial responses to the Vice-Mayor’s memo by the afternoon of the 8^th.
• Updated the Future Agenda Items memo as indicated:
• To add the continued public hearing to consider vacation of right-of-way at 12^th & Indiana Streets to be held on July 15, 2008.
• Receive staff report on requested demolition of the structure at 1232 Louisiana.  This item will be on the July 22, 2008 City Commission Meeting Agenda.

A.        EXECUTIVE SESSION:

1.       Consider motion to recess into executive session for 45 minutes the purpose of discussion of matters relating to employer-employee negotiations.  The justification for the executive session is to keep negotiation matters confidential at this time.  The Commission will conclude the executive session at approximately 6:15 p.m. and resume the open meeting at 6:35 p.m.

ACTION:      Adopt motion, if appropriate.

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

1.       None.

C.        CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1.       Approve City Commission meeting minutes from 06/24/08.

2.       Receive minutes from various boards and commissions:

Planning Commission meeting of 05/19 & 21/08

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4.       Approve licenses as recommended by the Department of Administrative Services.    

5.       Bid and purchase items:

a)       Award the bid for the Kaw Water Treatment Plant Building Envelope Repairs Year 2A (Bid No. B08036, Project UT0805KA), to Mid-Continental Restoration Company, Inc., for $269,221.52 and authorize the City Manager to execute the contract.   Bid Memo & Attachments

b)       Award bid for two (2) one-ton trucks with dump beds and tommy lifts with options for the Parks & Recreation Department, to Laird Noller Automotive for $59,688.   Bid Memo

c)       Set bid date of July 22, 2008 for City Bid No. B08061, Project No. 24-GI3-807(C), 18^th and Maine Street, Traffic Diverter.   Staff Memo & Attachment

6.       Adopt on second and final reading, Ordinance No. 8287, amending Chapter V, Articles 3 and 6 of the Code of the City of Lawrence, Kansas, 2008 Edition, and amendments thereto, concerning domestic clothes dryer venting.

7.       Authorize mayor to sign application for KLINK funding (fiscal year – 2011) for 23^rd Street (Haskell Avenue to the east city limit) resurfacing project.    Staff Memo & Attachments

8.       Approve as signs of community interest, a request from First Southern Baptist Church for a sign in the right-of-way in front of the Church at 4300 W. 6^th Street, promoting a Churchwide/Neighborhood Carnival event.  The sign would be in place for two weeks, beginning August 3 and would be removed after the event on August 17, 2008.   Staff Memo & Attachment

9.       Authorize the Mayor to sign a Release of Mortgage for Mary Kring, 933 Missouri Street and a Subordination Agreement for Jill Jevens, 1301 Prospect.  Staff Memo

10.     Approve, subject to conditions, SE-07-23-08, a Temporary Special Event Permit request for a patio sale at Jayhawk Bookstore, 1420 Crescent Road, from July 14^th through July 26^th during regular business hours of 8:00 a.m. to 6:00 p.m.  Submitted by William Muggy, property owner.   Staff Report

D.        CITY MANAGER’S REPORT:          CM Report & Attachments

ADDRESSING THE COMMISSION:          The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

E.         REGULAR AGENDA ITEMS:          

1.       Conduct public hearing on proposed budget amendment providing authority to spend reserve money for Transit expenditures.  Staff Memo Resolution No. 6734-Transfer of Funds Ordinance Amending 2008 Adopted Budget

ACTION:      Conduct public hearing and authorize the expenditure of reserve money for transit related items, if appropriate.

2.       Consider request from Lawrence-Douglas County Biosciences Authority for support of the Lawrence Life Sciences incubator in the amount of $75,000 annually for ten years.  University of Kansas Letter Lawrence Douglas County Bioscience Authority Letter LDCBA PowerPoint Presentation Stoddard Report on Manhattan, KS Incubator - Added 07/07/08

ACTION:      Receive request and direct staff as appropriate.

3.       Receive City Commission comments/questions regarding the City Manager’s Recommended Budget in preparation for July 14, 2008 study session. Commissioner Chestnut Memo - Added 07/07/08 LAN Correspondence - Added 07/07/08 Staff Response - Added 07/08/08

ACTION:      Direct staff as appropriate.

F.         PUBLIC COMMENT:

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments – Updated 07/07/08

H.        COMMISSION ITEMS:

I.         CALENDAR:   Meeting List

§ City offices closed on July 4 in observance of Independence Day.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m.  Location:  City Commission Room.  Topic:  2009 Budget.

§ Mayor’s Task Force on Climate Protection, July 22, 4:30 p.m.  Location:  City Commission Room.

§ July 29 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

July 2008
Sun	Mon	Tue	Wed	Thu	Fri	Sat
		1	2	3	4	5
6	7	8	9	10	11	12
13	14	15	16	17	18	19
20	21	22	23	24	25	26
27	28	29	30	31

August 2008
Sun	Mon	Tue	Wed	Thu	Fri	Sat
					1	2
3	4	5	6	7	8	9
10	11	12	13	14	15	16
17	18	19	20	21	22	23
24	25	26	27	28	29	30
31

*City Commission meeting dates are in black bold print

K.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Convention & Visitors Bureau Advisory Board:

One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10.  Four (4) positions, held by Kemp, Wolfe, Kelly, and Martin, expire 07/01/08.

Douglas County Emergency Management:

One (1) position, held by Truman Waugh, expires 07/01/08.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence Arts Commission:

Two (2) vacancies for the un-expired position held by Elizabeth Hatchett, which expires 01/31/10 and for the un-expired position held by Tom King, which expires 01/31/10.

Lawrence-DGCO Housing Authority:

One (1) position, held by Brenda O’Keefe, expires 06/30/08.

Public Transit Advisory Committee:

One (1) vacancy for the unexpired position held by Ann Foster, expires 12/31/08. 

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.