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CITY COMMISSION

MEETING AGENDA

May 13, 2008 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on05/08/08)

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Updates:

05/12/08 @ 3:30 p.m.:

Added to the City Manager’s Report, the 2007 CAFR Posted Online, and information regarding the Wilco Concert on May 14, 2008.
Added a revised annual report to Regular Agenda Item No. 1 – Receive 2007 annual report from the Lawrence Douglas County Health Department.
Added power point presentation to Regular Agenda Item No. 2 and No. 3 – amendments to Development Code, Chapter 20, TA-04-05-07 and CPA-2007-2
Added to Future Agenda Items Memo, a request for changes to the definition of “street vendor” in city code to allow art services and provide for the granting of a street vendor license for said services.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of May 17 – 23 as National Safe Boating Week.

2. Recognition of Lawrence Arts Commission 2008 Grant Award Recipients. Staff Memo

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/29/08.

2. Receive minutes from various boards and commissions:

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Authorize the City Manager to enter into a lease agreement with E-Z-GO to extend the current golf cart and utility vehicle agreements for Eagle Bend Golf Course through October 2012 at a cost of $42,979.08 per year. Staff Memo

b) Set bid opening date of Tuesday, June 17, 2008 for Bid No. B08036, Project UT0805KA, Kaw Water Treatment Plant Building Envelope Repairs Year 2A. Staff Memo

c) Award bid for trash and recycling containers for the Public Works department to American Equipment for $75,120. Bid Memo

d) Award bid for four (4) 35 yard refuse compactors for the Public Works department to Roy Conley for $79,400. Bid Memo

e) Approve Change Orders 1-4 in the amount of $50,728.18 to Kings Construction for Project No. 12-CP2-407(BD), 25^th Terrace, O’Connell Road to Franklin Road, Street, Storm Sewer, and Waterline Improvements. Staff Memo & Attachments

f) Award City Bid No. B08039, Project No. 01-SR1-108(S), Iowa Street (US-59/K-10), from 646.28’ North of 31^st Street to Clinton Parkway/23^rd Street, milling, overlay, pavement marking, and minor geometric improvements to Asphalt Improvement Co., in the amount of $422,854.45. Bid Memo & Attachment

g) Authorize the City Manager to enter into an agreement for the purchase of certain property interests for $60,000 for the West Baldwin Creek Sanitary Sewer Project. Staff Memo & Attachments

6. Adopt on first reading, Ordinance No. 8270, rezoning approximately 140 acres for Bauer Brook Estates (Z-03-08-08) from A-1 to RS-40. The property is located at the southeast corner of Folks Road & Peterson Road. (PC Item 4; approved 7-0 on 4/21/08)

7. Approve a request to rezone (Z-02-06-08) a tract of land approximately .39 acres, from RM12 D (Multi-Dwelling Residential) to RS7 (Single-Dwelling Residential). The property is located at 1309 -11 West 8^th Street, and a portion of 820-22 Canterbury Lane. Staff Report Map of Area PC Minutes

8. Receive 2008 first quarter report from Downtown Lawrence, Inc.

9. Receive 2008 first quarter report from Lawrence Freenet.

10. Authorize the Mayor to sign a Release of Mortgage of Joseph and Lori Edgerton, 141 Michigan. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments (Updated 05/12/08)

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive Lawrence Douglas County Health Department 2007 Annual Report (updated 05/12/08).

ACTION: Receive annual report.

2. Consider amendments to Chapter 20 of the Development Code for TA-04-05-07 to create a Mixed Use Zoning District. Initiated by the Planning Commission on April 23, 2007. (PC Item 12; approved 6-0 on 4/23/08) Staff Memo & Attachments Power Point Presentation - Added 05/12/08

ACTION: Approve amendments to Chapter 20 of the Development Code for TA-04-05-07, creating a mixed use zoning district, if appropriate.

3. Consider approving CPA-2007-2, a Comprehensive Plan Amendment to Horizon 2020, to ensure proper comprehensive plan language is in place for a proposed Mixed Use District in the City of Lawrence Land Development Code. (PC Item 11; approved 6-0 on 4/23/08) Staff Report PC Minutes Power Point Presentation - Added 05/12/08

ACTION: Approve CPA-2007-2 and adopt on first reading, Joint City Ordinance No. 8272/County Resolution No. ____, amending Horizon 2020 to ensure proper comprehensive plan language is in place for a proposed mixed use district in the City of Lawrence Land Development Code, if appropriate.

4. Conduct public hearing establishing the maximum assessments for improvements at the intersection of 6^th Street and Congressional Drive. Staff Memo & Attachments

ACTION: Adopt on first reading Ordinance No. 8273, establishing the maximum assessments for improvements at the intersection of 6^th Street and Congressional Drive, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 05/12/08)

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

§ City Commission meetings with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location: City Commission Room, First Floor, City Hall.

§ There is a public meeting on May 31, 2008, 9:00 a.m. – 12:00 p.m. entitled “Creating the Kaw Valley Regional Food System: Economic Impact for Douglas County” presented by the Citizens for Responsible Planning. Location: Douglas County Fairgrounds Extension Office.

§ City Commission Study Session, June 9, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget

§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008. Location: 9^th and Iowa Streets. More information will follow as it becomes available.

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.

Board of Electrical Appeals:

One (1) position, held by Jeff Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term

Douglas County Community Corrections Advisory Board:

Two (2) positions, held by Lowe and Amison, will expire 05/31/08. Neither one wishes to be reappointed to additional terms.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Lawrence Douglas County Metropolitan Planning Commission:

One (1) position, held by Harris, will expire 05/31/08. Ms. Harris is eligible for reappointment to an additional term.

Public Library Board:

One (1) position, held by Ron Hurst, expires 04/30/08. Mr. Hurst does not wish to be reappointed to an additional term.

Traffic Safety Commission:

One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.

31st Street Steering Committee:

This committee will help develop recommendations regarding the construction of 31st street from Haskell Avenue to O’Connell Road.