City of
Utilities
Department
MEMORANDUM
TO: David Corliss, City Manager
Cynthia
Boecker, Assistant City Manager
Diane Stoddard, Assistant
City Manager
FROM: Philip Ciesielski, Assistant Director of
Utilities
CC:
Beth Frailey Krishtalka,
Management Analyst
Dave King, Maintenance Manager
DATE: May 5, 2008
RE: Bid No.
B08036 - Project UT0805KA
Please include the following item on the City Commission
Agenda for consideration at the May 13, 2008 meeting.
Set a Bid Date of
Tuesday June 17, 2008 for Bid No. B08036; Project UT0805KA -
Project History/Status :
The Kaw Water
Treatment Plant consists of two attached buildings. The Chemical and Filter building dates from
1954, its construction includes brick facing over concrete block. The west wall
of the building has numerous cracks in the exterior brick and cracks in the
interior tiled corners. The wall has deflected outward. The second building is
the original plant and was constructed in 1916. It does not exhibit appreciable
cracking or wall deflection; however, it also requires maintenance and repairs
to the facade.
February/March 2006: The Utilities Department
requested proposals and received responses from five firms and selected Walter
P. Moore Engineers based on the project team qualifications and the well
documented examples of similar building assessment projects.
May 2006: Walter P. Moore investigated the causes of building
envelope distress and determined that leakage through building lintels has
caused brick ties to erode on the 1954 Chemical and Filter building. Their
inspection also found deficiencies with roofing, and concrete facade material on
both buildings that had exceeded its useful life.
February 2007 – Staff amended the contract with
Walter P. Moore to include design of repairs related to the discovered
deficiencies
June 2007 – Specifications and Bid Documents
were prepared and approved by Staff for repairs to be accomplished over a
two-year period; 2007 and 2008.
July 2007 – Bids were received for the Year 1
scope of work on the 1954 Chemical and
July 2007 – March
2008 – Restoration
& Waterproofing Contractor’s successfully completed the Year 1 scope of
work at a final cost of $290,517.50 including work added through approved
change orders.
Utility Department staff and staff from Walter P. Moore
have completed the plans and contract documents for the Year 2A scope of work on
the building exterior and are prepared to advertise the project for bid. Year
2B work which addresses the roof systems will be scheduled after the completion
of the current Year 2A project.
Anticipated Schedule:
Advertise for Bid May 14, 2008
Bid Letting June
17, 2008
Award Bid June
24, 2008
Notice to Proceed July 15, 2008
End Construction December
5, 2008
This schedule is contingent upon the contract execution and
weather conditions during the construction period. The estimated cost for
construction is $397,000.00.
Project Funding. Funding for the construction
will come from the 2008 Utility Department Capital Improvement Project
non-bonded construction fund.
Action Request. The Utilities Department is
seeking approval from the City Commission to set a Bid Date of Tuesday June 17,
2008 for Bid No. B08036; Project UT0805KA -
Please contact me should you have any questions.